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Cataloging Rules and Tools for Indexers

Cataloging Rules and Tools for Indexers. PNW/ASI Fall Meeting September 26, 2009 Debra Spidal, Cataloging Librarian, WSU-Pullman. Overview. AACR2r in a Nutshell Cataloging Rules Personal Names Geographic Names Corporate Names Cataloging Tools LCNAF VIAF. AACR2r in a Nutshell.

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Cataloging Rules and Tools for Indexers

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  1. Cataloging Rules and Tools for Indexers PNW/ASI Fall Meeting September 26, 2009 Debra Spidal, Cataloging Librarian, WSU-Pullman

  2. Overview • AACR2r in a Nutshell • Cataloging Rules • Personal Names • Geographic Names • Corporate Names • Cataloging Tools • LCNAF • VIAF

  3. AACR2r in a Nutshell A code for the descriptive cataloging of book and non-book materials. Published in 1978, adopted in 1981. Revised in 1988, 1998, and again in 2002 and again and again. Part I contains the rules for constructing the descriptive part of the bibliographic record. Part II contains the rules for constructing the headings of the bibliographic record.

  4. AACR2r Part I • Ch. 1 General Rules for Description • Ch. 2 Books, Pamphlets, and Printed Sheets • Ch. 3 Cartographic Materials • Ch. 4 Manuscripts • Ch. 5 Music • Ch. 6 Sound Recordings • Ch. 7 Motion Pictures and Videorecordings

  5. AACR2r Part I – cont. • Ch. 8 Graphic Materials • Ch. 9 Electronic Resources • Ch. 10 3-Dimensional Artefacts & Realia • Ch. 11 Microforms • Ch. 12 Continuing Resources • Ch. 13 Analysis

  6. AACR2r Part II • Ch. 21 Choice of Access Points • Ch. 22 Headings for Persons • Ch. 23 Geographic Names • Ch. 24 Headings for Corporate Bodies • Ch. 25 Uniform titles • Ch. 26 References

  7. Personal Names: Ch. 22 The general rule is to use the name by which the person is commonly known. Use qualifiers when necessary to differentiate persons with the same name.

  8. Geographic Names: Ch. 23 • Used to distinguish between geographic entities and corporate bodies with the same name. Geographic features are not covered here. • Add to the name of a place the name of a larger place (city, county, state, country) when necessary to differentiate places with the same name

  9. Corporate Names: Ch. 24 • Enter a corporate body directly under the name by which it is commonly identified… • Add qualifiers as needed (General designation, or place as appropriate) • Bounty (Ship) • Salem College (Salem, W. Va.)

  10. When AACR2r is Recommended • When formatting names we are unfamiliar with (non-English, medieval, etc) • Use the form in the work, but … • If readers might be more familiar with a different form make x-references • History • Art History • Biography • Narrative Genealogy

  11. Cataloging Tools • LCNAF • OCLC Identities Project • VIAF

  12. Authority Files A list of the authoritative forms of the headings used in a library catalog or file of bibliographic records, maintained to ensure that headings are applied consistently as new items are added to the collection. Separate authority files are usually maintained for names, uniform titles, series titles, and subjects. All the references made to and from a given heading are also included in the file.

  13. LCNAF

  14. Search Screen

  15. Kadir Avraham Ha-Kohen

  16. Maria Maddalena de’ Pazzi

  17. Osama bin Laden

  18. WorldCat Identities • Prototyped as of February 2007, provides individual pages for 'identities' based on the most popular surnames in OCLC WorldCat. Currently predominantly authors and persons who are the subjects of published titles, there are plans to include corporate names as well. This research project shows some of the possibilities for the use of library bibliographic data. • 147 countries contributing 139 millions records (50% non-English) C&RL News : Sept. 2009.

  19. Identities Search Screen

  20. Or from within WorldCat.org

  21. Identities Record

  22. Dan Brown

  23. VIAF • A joint project with the Library of Congress, the Deutsche Nationalbibliothek, and the Bibliothèque nationale de France, VIAF explores virtually combining the name authority files of all three institutions into a single name authority service. • The prototype system is available at http://viaf.org/.

  24. Cheryl Landes

  25. Even if you don’t have access to AACR2r, most of the important personal name information can be found in Mulvaney or Wellisch. • The authority files are available online. Even if the name isn’t in LCNAF or VIAF, you may be able to find a similar name and use it as a pattern.

  26. AACR3 or What is RDA? Resource Description and Access or RDA is a set of instructions for the cataloguing of books and other materials held in libraries. RDA is intended to replace AACR2, a standard in widespread use in Anglo-American libraries. It is expected to be released online in 2009. RDA emerged from the International Conference on the Principles & Future Development of AACR held in Toronto in 1997. It was quickly realized that substantial revision was required, which encouraged the adoption of a new title for what had been envisaged as a third edition of AACR. RDA departs from AACR in its foundation on the Functional Requirements for Bibliographic Records (FRBR). These principles identify both the 'user tasks' which a library catalog should make possible and a hierarchy of relationships in bibliographic data. Nonetheless, descriptions produced using the instructions of RDA are intended to be compatible with the large number of existing records created under the rules of AACR2.--Wikipedia

  27. Questions?

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