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UT Dallas Implementation of the Berkeley Continuity Planning Tool

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UT Dallas Implementation of the Berkeley Continuity Planning Tool

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    1. UT Dallas Implementation of the Berkeley Continuity Planning Tool  Presented by Teresa Johnston Director Business Services teresa.johnston@utdallas.edu

    2. FEMA Declared Disasters Ranked by State (1953 to present) State Texas California Oklahoma Florida New York Louisiana Kentucky Missouri Alabama Illinois # of disasters 83 74 61 61 57 55 49 48 48 47

    3. Continuity Planning Goal No Matter what happens today, we want to be able to do tomorrow what we were doing yesterday.

    4. Why BCP? No cost for the tool Minimal costs for server, etc. Tool is tailored to Higher Ed Ease of use Not disaster specific – All disasters produce the same effect: a diminishment of essential resources: your space, your equipment, your data, your staff, etc.

    5. Getting Started Develop Action Plan Server needed? Software – Cold Fusion & SQL Application changes, modify code, make University specific System and User Acceptance testing Develop Training and Documentation Determine Training Schedule

    6. Getting Started (cont) Document Assumptions Infrastructure guidance: Get depts. that provide major services to create brief “guidance documents” advising what can be expected post disaster (e.g. from payroll, HR, Purchasing, Bursar, IT, etc. Frequently asked questions Some examples are:

    7. FAQ Examples Who should do business continuity planning? Should we appoint a coordinator? Who should be in the planning group? How long should it take? How detailed and complete does plan need to be? What is difference between function and process?

    8. What does the Continuity plan contain? Critical functions: identify and describe “Plan B” for each of these functions Information that will aid dept. during crisis: Lists, documents and records Action Items to increase readiness Let’s look at the BCP tool

    9. Roll-Out Strategies Utilize Champions Begin with low hanging fruit Begin with units allied with your unit No Cold calling Let depts. know there is no need to prepare – just answer the questions on the screen.

    10. Roll-out Issues Success factors for coordinators Knowledge of dept. – issues they face, their processes and critical functions Dept. staff are overloaded – tool makes it easy Don’t try for perfection – the perfect is the enemy of good – “Analysis Paralysis” Don’t think mega-disaster – think moderate-scale event Plan needs to be a continuing process not a project

    11. What’s Next for UT Dallas? Train Enrollment Services coordinators Develop roll-out strategy for Academics/Research Review progress on action items for plans created in 2008 Exercise to test a plan or portion of plan Upgrade to Version 3?

    12. Some of the New Features added in version 3 are: Target population: BCP – UC Ready (for all of UC System) Interview form 4 levels of criticality 22 reports Can see examples of other depts. critical functions Track action items Glossary

    13. Resources: Links: http://www.utdallas.edu/businessaffairs/bcp/ http://bcptdemo.berkeley.edu/ (Original) Questions

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