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Publications Project Scope and Policy Laboratory Meetings. CURRENT SITUATION. Stakeholder Reporting Costly and inaccurate data and reports Researchers Must use broken “publications wizard” process Must then re-report publications multiple times

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Presentation Transcript
current situation
CURRENT SITUATION
  • Stakeholder Reporting
    • Costly and inaccurate data and reports
  • Researchers
    • Must use broken “publications wizard” process
    • Must then re-report publications multiple times
    • Maintain own private publication lists/web pages
  • NICTA
    • Different IP approval processes across NICTA
    • “Publication wizard” ID is not a proper TR number
    • No coherent view of publications on website
ideal situatation
IDEAL SITUATATION
  • A simple system that works
    • Single source of publication status and data
    • Satisfy NICTA’s reporting needs
    • Minimize data entry burden for Researchers
    • Value for Researchers to ensure data quality
    • Enable presentation on NICTA website
    • Acceptable NICTA Technical Reports (ID, quality)
  • Standard across NICTA sites
    • IT system and policy and procedures
slide4

ACTION

RESPONSIBILITY

Project Team

Development of Project Plan

Sponsor

Approval of Project Plan

Project Team

Development of Structure: Scope & Policy Meeting

ProjTeam/Lab Dir/Proj Lead.

Scope & Policy Decision Meeting

ProjTeam/Lab Dir

Review & Finalise Scope & Policy

Project Team

Development of User Requirements (inc Questionnaire)

Project Team/Users

User Requirement: Questionnaire & Interviews

Project Team

Review Data

Project Team

Summarise Results

Review results in Terms of brief and with Users

Project Team/Users

Review External Products

Review of Internal Capabilities

Project Team

Project Team

Review Options & Obtain Costs

Project Team

Recommendation of Solution(s)

Project Team

Approval of Solution

Sponsor

Implementation

Project Team

Final Report

Project Team

wanted agreement
WANTED: AGREEMENT
  • Approval policy and procedures
    • Kinds of approvals required?
    • Who can approve?
    • Who requires approval?
  • Scope of Publications Project
    • Types of “Publications” in scope?
using publications data
USING PUBLICATIONS DATA
  • Use publication lists in Performance Reviews
  • NICTA official reports
  • Researcher biographies/web pages
  • NICTA publication web pages
approval processes
APPROVAL PROCESSES
  • What formal approvals are required?
    • IP approval ,Quality approval 
    • Re-submitted papers can reuse 1st IP approval? 
  • Who can approve publications?
    • Program leaders , Lab directors 
    • Project leaders? 
    • Can you approve your own publications? 
  • In event of unavailable approver…
    • Delegation? 
    • Researchers choose from a list of approvers? 
who requires approval
WHO REQUIRES APPROVAL
  • NICTA Students 
  • Students who have assigned IP to NICTA 
  • NICTA-employed Researchers 
  • Contributed NICTA Researchers 
  • Part-contributed staff not listing NICTA affiliation 
  • Any NICTA staff (researchers or not) writing for publication in any ICT-related area 
  • Author with a NICTA affiliation, but with non-NICTA co-author who is primary or contact author 
other related projects
OTHER RELATED PROJECTS
  • Data and Metrics
    • Consolidate & simplify data collection & reporting
    • Publications project is a part of this, but bigger!
  • Web Steering Committee
    • New NICTA website
    • Need to take data from publications database to present publication information on website