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CTS PACE Professional Activities Committees for Engineers 09/07/2013 Fawzi Behmann

CTS PACE Professional Activities Committees for Engineers 09/07/2013 Fawzi Behmann. Current Status Issues & Forward Looking. CTS PACE – Current Status. Projects To-date 1. eWeek Lunch & Learn Lecture Series Feb. 17-23, 2013 2. CTS Asian American DS Series Mar. 22, 2013

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CTS PACE Professional Activities Committees for Engineers 09/07/2013 Fawzi Behmann

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  1. CTS PACEProfessional Activities Committees for Engineers09/07/2013Fawzi Behmann • Current Status • Issues & Forward Looking

  2. CTS PACE – Current Status Projects To-date 1. eWeek Lunch & Learn Lecture Series Feb. 17-23, 2013 2. CTS Asian American DS Series Mar. 22, 2013 3. CTS Semi-annual Leadership Training Seminar May 24, 2013

  3. CTS PACE – Current Status Project Tracking Challenges: • Completion of fund transfer from R5 to CTS is still pending! • This appears to be common among other sections • Creation of small committee to improve PACE Process with recommendation by Oct. 12

  4. Project Plan and Financial Request • Final Report • R5 Funding Request • Meeting Request • L31 Report • Expense Report PACE Current Project Reporting – 6 Reports! (1) (2) (3) • Extensive paper work, time consuming, discourage one to consider PACE • Recommends: • Simplification of the process with one integrated tool • Electronic signature – form approval of fund to approval of expenses (6) (4) (5)

  5. PACE Project Life Cycle Process Improvement Problem Statement: Develop a simplified process and timeline for the R5 PACE Project ‘s Plan Approval and Funding Authorization. Champion: Jim Jeffries IEEE R5 Director Sponsor: IEEE Region 5 EXCOM Objectives:. 1. Develop a new process and timeline that ensures PACE project plan approval within 3 days of submittal. 2. Develop a single and combined PACE approval and authorization form. Combine all necessary data in each of the 3 currently required forms into 1 PACE form. Deliverables: 1. An Agile PACE authorization and tracking process. 2. Action items and recommendation for process implementation Team Leader: Fawzi Behmann Team Members: FawziBehmann(CTS) Jeffry Handal(Baton Rouge) Peter Adejokun(Fort Worth) Considerations: R5 Focus PACE Life Cycle Web-based for project information entry, authorization, tracking, completion, transfer of fund and overall reporting Constraints: L31 Reporting can not be excluded

  6. PACE Project Life Cycle Process Improvement Considerations & Requirements 1 2 4 7 3 5 6 Project Completion/ Reporting Approval/ Transfer of Fund Feedback/ Lessons Learned Project/Fund Request Request Approval Project Plan/ Execution Ideas • Ideas: • PACE projects start with ideas – need to capture a repository of ideas • For sections • R5 will be aggregate • PACE web page for section and region is not available • 2. Project/ Fund Request: • Need to evolve ideas to Project. This will require having a project number for future reference, .. • Current form can be simplified, streamed line with other steps in the PACE project life cycle • 3. Request Approval: • Routing approval and signature can be done electronically for efficiency • Provide web feature for project approval status and potential escalation if approval/rejection is not provided within established time frame

  7. PACE Project Life Cycle Process Improvement Considerations & Requirements Cont’d 1 2 4 7 3 5 6 Project Completion/ Reporting Approval/ Transfer of Fund Feedback/ Lessons Learned Project/Fund Request Request Approval Project Plan/ Execution Ideas • 4. Project Plan/ Execution: • Typically there is no visibility of project plan & execution (identified in the Project request – Fund approval! • Milestones can be a check box (to be used automatically in project completion) • 5. Project Completion: • Several disjointed forms with many overlap and little usage of critical information supplied in the Request form. % forms are required in this step. Very time consuming • 6. Project Completion Approval – Transfer of Fund: • Routing approval and signature can be done electronically for efficiency • Provide web feature for project approval status and potential escalation if approval/rejection is not provided within established time frame

  8. PACE Project Life Cycle Process Improvement Considerations & Requirements Cont’d 1 2 4 7 3 5 6 Project Completion/ Reporting Approval/ Transfer of Fund Feedback/ Lessons Learned Project/Fund Request Request Approval Project Plan/ Execution Ideas • 7. Feedback/Lessons Learned: • This important segment does not exist in the process. • It is very important to generate reports and statistics about PACE project for sharing and reporting • Scope of Work: • a. Need for clear and simple integrated Process & guideline tips • b. Need for Automation – Integrated tools that is web based: • c. Need for cost & time & implementation plan Please send your ideas and comments to f.behmann@ieee.org by Sep. 20

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