Automated legal deposit library in Norway

1. Automated legal deposit library in Norway Kari Mathisen

2. The National Library of Norway • One organization – two sites • In Oslo 150 employees • In Rana 200 employees • Re-organised in 2004 • National Librarian • Ass. National Librarian • 7 directors • 5 divisions ELAG 2004

3. The Repository Library • Established in 1989 to increase the efficiency of resources in the Norwegian library system by offering: • Low demanded documents transferred from the entire Norwegian library community • Legal deposited documents • Central in the Norwegian interlending system • One of the best perfomances in the ILL service in Nordic academic libraries in 2000 ELAG 2004

4. Types of documents and services • 500 000 monographs for lending • 19 000 periodical titles for copying • 22 000 microfilmed Norwegian newspapers for lending • Surplus document service ELAG 2004

5. From stacks to ASRS • 1990-2001: Greater influx of document than expected High level cataloguing in Bibsys Large backlog in cataloguing and processing • 1995:A new store with mobile shelves (already too small) • 1996-2000:Long term planning to increase storage capacity • 2000: ASRS was chosen • 2001-2003: The Transitio project ELAG 2004

6. Why choose an ASRS? • Spacesaving storing and effective retrieval • One quarter of base area needed compared to traditional shelf storing • Optimized collection development • Easy, and low cost expansion ELAG 2004

7. Changes and challenges 2001-2003 • 1 mill. books, periodicals and microfilms moved several times • 3500 shelf metres of periodicals re-catalogued • 41 500 storage boxes, 1 mill. folders and 1 mill. items loaded into the storage • 15 500 mobile shelves dismantled • Communication between Swisslogand Bibsys ELAG 2004

8. The Automated Storage I • A = 890 m², l = 60 m, h = 14 m, w = 14 m • Exterior covered with wooden planking tomatch the surroundings (mountain) • Steel pillars • Floor is concrete • Walls and floors are painted • An enclosed bridge connects the storageto the retrieval centre ELAG 2004

9. The Automated Storage II • 3 gangways, one for each of the Stratus robot fork lifts • 43140 locations • Two frequent zones • 140 m of Powered rollers • Max. 200 boxes in/out per hour • Bar code readers all along the powered rollers ELAG 2004

10. The Storage Boxes • Base: 595x414 mm • 3 different heights • 4 different box types • Max. weight: 36 kg • No lids • Bar code as an identifier • Contain folders with documents • Made of 0,7 mm steel ELAG 2004

11. The Folders • 1 book in each folder • 1 or more periodicals in each folder • 4 microfilms in 1 folder • Bar code at the top • Two last numbers in the code are coloured and written in large types ELAG 2004

12. Media • All documents referred as media in the WMS • Bar codes are unique identifiers • The lending material has no permanent folders or boxes • The copying material has permanent boxes and folders, but no permant location in the storage ELAG 2004

13. Warehouse Management System • Runs the ASRS • Communication with Bibsys • Operators and super users • Bar codes connect the units together – box, folder and document • Dynamic system ELAG 2004

14. 3 workstations 3 operators PC, hand scanner and keyboard Loading in and out of the storage Collection development The retrieval centre ELAG 2004

15. Handling the orders I ELAG 2004

16. Handling the ordrers II ELAG 2004

17. Famous visitors in the ASRS ELAG 2004