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Board Expectations for Accounting in Enterprises

Understand the unique board expectations for proprietary fund budgets and effective document management. Simplify complex data to meet board requirements. Access key documents like Trial Balance and Budget Status Report. Get prepared for questions and scrutiny.

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Board Expectations for Accounting in Enterprises

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  1. Enterprise Accounting Charlene Rios Big Bend Community College

  2. Agenda/Expectations • What is the Board Expectations for Proprietary Fund Budgets? • Each Board is unique – what is your boards? • Expectation can be a moving target • Both with Administration – VP of Finance • The board themselves • Change - 24 page document to just 4 pages in 18-19 • Current Administration believes in KISS (keep it simple stupid) • Or SICK (Simple, Informative, Consistent, Knucklehead) • BUT… be prepared for questions

  3. What Documents I Use? • GA1335 – Trial Balance • BA1201 – Budget Status Report • CR2115 – Waiver Report • GA2104 – Summary of receipts, transfers and fund balance • Year End report from Food Services • Of course a spreadsheet

  4. ASB/Clubs • BA1201 - Budget Status Report – detail information • GA1335 – Trial Balance • Buy off from Director

  5. Athletics • BA1201 – Budget Status Report – detail information • GA1335 – Trial Balance • CR2115 – Waiver Summary Report • April 2018, Washington State Legislature approved SSB 6493 – related to intercollegiate athletics transparency and accountability • RCW 28B.15.120 – BOT must specifically approve in an open public meeting, the annual budget for its programs for intercollegiate athletic competition in advance of any expenditure for that fiscal year • SBCTC – John – Ref No: 18-35-35 • Buy off from Athletic Director

  6. Bookstore • BM1201 – Budget Status Report – detail information • GA1335 – Trial Balance • GA2104 – Summary of receipts, transfers and fund balance • (gives me the breakdown for e-books, new, supplies, candy, etc…) • Buy off from Director

  7. Housing and Food • BA1201 – Budget Status Report – detail information • Year End report from Food Services • GA1335 – Trial Balance for Cash Balance • Buy off from Director

  8. Grant Activity • Bar graph of trends of the last three years • Spreadsheet

  9. Estimated Cash Balance • Template designed by BAC for WACTC • Used by all CTC’s • Spreadsheet filtered

  10. Questions ???? Charlene Rios Executive Director of Business Services 509.793.2020 charlener@bigbend.edu

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