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District 55 Teams Need Training!. Why Train As Teams?. Club Officers – Your Opportunity for Leadership. Lead by example Get training Demonstrate responsibility Plan for Success. Your best tool for club success:. The Distinguished Club Program!.

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club officers your opportunity for leadership
Club Officers – Your Opportunity for Leadership
  • Lead by example
  • Get training
  • Demonstrate responsibility
  • Plan for Success
your best tool for club success
Your best tool for club success:

The Distinguished Club Program!

the 10 goals of the distinguished club program
The 10 goals of the Distinguished Club Program:

2 CCs

2 more CCs

One ACB, ACS, or ACG

One more ACB, ACS, or ACG

One CL, ALB, ALS, or DTM

One more CL, ALB, ALS, or DTM

Four new members

Four more new members

Min of 4 officers trained 2x/year

One dues renewal invoice and one club officer list submitted on time

recognition earned
Recognition Earned:

Any club with at least 20 members or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions:

Five of 10 Goals:

Distinguished Club!

Seven of 10 goals:

Select Distinguished Club!

Nine of 10 goals:

President’s Distinguished Club!

the distinguished club program and club success plan
The Distinguished Club Program And Club Success Plan
  • Ensures members needs are being met
  • Helps guarantee club health now and into the future
as club sergeant at arms you are
As club Sergeant at Arms, you are…
  • A leader by example as you are on time and prepared
  • The first face most guests will see
as club sergeant at arms you will
As club Sergeant at Arms, you will…
  • Arrange room and equipment
  • Greet members / guests
  • Ensure meetings start on time
as club sergeant at arms you will1
As club Sergeant at Arms, you will…
  • Schedule meeting location
  • Arrange for food service
  • Collect ballots/tally votes
too much to do in too little time
Too much to do in too little time?


Gives members a chance to contribute while giving you valuable leadership experience!

creating your budget
Creating your budget:

Work with the president

and the executive


  • Incomes
    • Member dues
    • Fundraising activities
  • Expenses
    • Trophies and ribbons
    • Administrative supplies
    • Educational materials
fundraising questions to ask first
Fundraising – Questions to ask first!
  • Is the product you wish to sell donated?
  • Is the service you wish to provide voluntary?
  • Is it the club rather than a member who receives monetary compensation?
  • Is at least one-third of the club’s total support from member dues?
  • Is the fundraising activity conducted on an infrequent and irregular basis?
  • Is the fundraising activity legal in your city, state, province or country?
  • Will the profits be used for the furtherance of Toastmasters International’s exempt purposes, which include:
    • Building and improving clubs
    • Training club and district officers
    • Purchasing educational program materials
    • Sending a voting delegate to district conferences or the International Convention
    • Covering general administrative expenses connected with the operation of the club or district

A “no” answer to any of these questions means the activity is prohibited!

as treasurer you will
As Treasurer, you will…
  • Tell members when dues are due
  • Collect /submit dues to WHQ online
  • Submit new applications / dues to WHQ online
as treasurer you will1
As Treasurer, you will…
  • Pay all bills promptly
  • Keep records of all financial transactions
  • Present financial reports
  • Submit accounts for audit upon request
maintaining membership roster
Maintaining Membership Roster
  • Ensures all members receive the Toastmaster magazine and club newsletter
  • Keeps track of those eligible for educational awards and speech contests
tracking attendance
Tracking Attendance

Helps the vice president membership follow up on absent members

submitting records to world headquarters
Submitting records to World Headquarters
  • When someone joins, a form 400 and dues should be mailed or submitted online immediately.

Delays could make someone ineligible for educational awards and speech contests!

the dues renewal invoice
The Dues renewal invoice
  • Submitted twice each year
  • Lists all paid members on file at World Headquarters
  • Due at World Headquarters on October 1 and April 1

Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!

as club secretary you will
As club Secretary, you will…
  • Record and read meeting minutes
  • Assist with the semiannual membership report
  • Report new officers to TI within 10 days
  • Keep club constitution and standard bylaws with the club records
the goal of public relations
The Goal of Public Relations:

To increase awareness and appreciation for the Toastmasters program.

creating a public relations program
Creating a Public Relations Program
  • Target your audience
  • Develop a media list
  • Send promotional material to media members
writing a news release
Writing a news release:
  • Tell a good story
  • Use quotes
  • Format for readability
  • Get to the point first
create a club newsletter web site
Create a Club Newsletter/Web Site


  • Documents and promotescurrent events
  • Informs with educational material
  • Provides visitors with “take-home” value
resources you want need
Resources You WANT & NEED!
  • Website tool
    • Weebly.com
  • Club Automation
    • Easy-speak.org
  • Marketing
    • Facebook!!!
as vice president public relations you will
As Vice President Public Relations,you will…
  • Promote your club’s regular meetings and special events to local media
  • Communicate upcoming events to your club members
  • Maintain club’s publicity materials
  • Publish and maintain your club’s newsletter and/or website
reaching for 20 charter membership strength
Reaching for 20 – Charter membership strength!

Why 20?

  • Keeps meetings exciting and varied
  • Keeps the talents and energies of club members from being stretched too thin
how to get there
How to get there…
  • Make it a club goal to add 2/3 member each month

Challenge club members and leaders to bring one guest every month – and then be the first to do just that!

strategies for membership growth
Strategies for Membership Growth
  • Promote benefits to current members
  • Promote Toastmasters benefits to others
  • Hold at least two membership contests
  • Offer recognition
toastmasters membership contests
Toastmasters Membership Contests:

Individual Recognition –

The Annual Membership Program!

Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.

toastmasters membership contests1
Toastmasters Membership Contests:

Club recognition for 5 or more new, dual, or reinstated members!

  • The Smedley Award

August thru September

  • Talk Up Toastmasters

February thru March

  • Beat the Clock

May thru June

transform guests into members
Transform Guests into Members
  • Personally welcome guests and introduce them to others
  • Explain benefits and follow up
  • Complete application andsubmit online immediately
  • Welcome new members into the club
guarantee current member satisfaction
Guarantee current member Satisfaction
  • Contact absent members
  • Conduct surveys
  • Distribute evaluation forms
as vice president membership you will
As Vice President Membership, you will…
  • Conduct an ongoing membership program
  • Promote Toastmasters membership building contests
  • Follow up with guests
  • Attend club executive committee meetings
as vice president membership you will1
As Vice President Membership, you will…
  • Attend and vote at area council meetings
  • Ensure each guest completes a guest card
  • Report on membership goals and achievements
  • Ensure current members’ needs are being met

Vice President Education,

DCP SuccessDepends on You!

you are the 2nd highest ranking club officer
You are the 2nd Highest ranking club officer!
  • Lead by example
  • Monitor the club’s progress
  • Preside when president is absent
envision plan direct club meetings
Envision / Plan / Direct Club Meetings
  • Plan dynamic club meetings 3-6 weeks in advance
  • Create varied programs
  • Encourage effective evaluations
the toastmasters educational program
The Toastmasters Educational Program…
  • Promote participation in the communications and leadership tracks!

Tracks are not mutually exclusive – members can work in both at the same time!

tips for integrating the competent leadership manual
Tips for Integrating the Competent Leadership Manual
  • Display manual in club meetings
  • Discuss evaluations
  • Educate mentors
  • Track progress
orient new members
Orient New Members
  • Introduce and explain materials & procedures
  • Match with mentor
  • Get members participating
educate members about other leadership opportunities
Educate members about other leadership opportunities!

Become familiar with:

  • Success/Leadership
  • Success/Communication
  • Youth Leadership
  • High Performance Leadership Program
boost participation in toastmasters activities
Boost Participationin ToastmastersActivities!
  • Explain training benefits
  • Organize speech contests
  • Promote area / district meeting attendance
gather your team
Gather your team!

Hold regular executive committee meetings with club officers.

Give your club officers shared ownership and responsibility for the club mission!

Monthly executive committee meetings are a good idea!

create a vision
Create a vision:
  • Ask yourself and your executive committee …
    • What is your idea for a club vision?
    • What would you like to see at all club meetings?
    • What specific things would you like to improve?

Including your executive committee will give them shared ownership and responsibility for the vision!

set your goals
Set your goals!

Goals should be…

  • Specific
  • Measurable
  • Action-oriented
  • Realistic
  • Time-bound

Use the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!

represent the club
Represent the Club
  • Act as liaison between club / area / district
  • Participate in and vote at area / district functions
  • Vote at the International Convention or send proxy to district governor
as club president you will
As Club President, you will…
  • Preside over club meetings
  • Hold and chair executive committee meetings
  • Know the Distinguished Club Program.
  • Attend district and area council meetings
as club president you will1
As Club President, you will…
  • Ensure timely submission of semi-annual dues renewals and membership reports
  • Oversee administrative operation of the club
  • Assist with transition of new officers at the end of your term
encourage and guide
Encourage and guide!
  • Give each club member and leader the attention and respect they deserve
  • Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks

Lead by example – others will follow!


“Coming together is a beginning.

Keeping together is progress.

Working together is success.”

-Henry Ford