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Best Practices for Handling Scientific Records: Global Survey Insights and Recommendations

This article summarizes the findings of the 2004 survey by the ICA/SUV Subcommittee on Science Archives, highlighting best practices in managing scientific records across 12 countries. The study investigates definitions of science, research ownership, collection methods, and types of records. It reveals crucial insights about archival laws, university policies, and the digital preservation of scientific records. The results underscore the importance of establishing clear guidelines and responsibilities to enhance the management of scientific information.

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Best Practices for Handling Scientific Records: Global Survey Insights and Recommendations

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  1. Archives of science: An International Perspective and Comparison on Best Practices for Handling of Scientific Records –results 2004 ICA/SUV: Subcommittee on Science Archives . SLU, Renata Arovelius

  2. Results of the Survey on Science Archives:18 respondents, 12 countriesA: Extent of the definition of science12= A 1 (all sciences)3=A 2 (except of social sciences and humanities)2= A 3 (other definitions) SLU, Renata Arovelius

  3. B: The term research5=B 1 (only academic)12= B 2 (non-academic)0= B3 (other definitions) SLU, Renata Arovelius

  4. C: The term ”records of science”7=C 1 (records created during scientific project)8=C 2 (during the entire research activity)6=C 3 (all records)4=C 4 (private papers)4=C 5 (other definition) SLU, Renata Arovelius

  5. D: External and internal rules13=D 1(archival law)12=D 2 (university/institution policy)4=D 3 (rules stated by the research team)7=D 4 (request of the donor)2=D 5 (other definition) SLU, Renata Arovelius

  6. E: The owner of records of science5=E 1 (private property)5=E 2 (university/institution)5=E 3 (public property)6=E 4 (others) SLU, Renata Arovelius

  7. F: Way of collection/ingest2=F 1(obliged by the archival law to deliver)3=F 2 (obliged by the university policy)10=F 3 (donation)10=F 4(persuation to deliver)1=F 5 (purchasing)3=F 6 (other way) SLU, Renata Arovelius

  8. G: Types of records11=G 1(project description/plan)11=G 2 (funding application, contracts)12=G 3 (corespondence/contracts)3=G 4 (application to ethical committees)11=G 5 (methods description)10_G 6 (raw data)8=G 7 (analyzed data)12=G 8 (results)12=G 9 (personnel records)7=G 10 (other records) SLU, Renata Arovelius

  9. H:Types of records created and preserved electronically0=H 1 (all records)0=H 2 (raw data)4=H 3 (results)12=H 4 (other records) SLU, Renata Arovelius

  10. I: Policies for digital preservation2=I 1 (yes)15= I 2 (no) SLU, Renata Arovelius

  11. J: Methods of preservation7=J 1(native formats)1=J 2 (emulation)2=J 3 (migration)0=J 4 (conversion to analogue media)3=J 5 (other methods) SLU, Renata Arovelius

  12. K: Responsibility on appraisal2=K 1 (university board)0=K 2 (faculty dean)4=K 3 (scientist)2=K 4 (scientist group)1=K 5 (chief of the department)9=K 6 (archivist)3=K 7 (others) SLU, Renata Arovelius

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