Purpose of the Survey?

1. The Career and Technical Education (CTE) Completer Follow-up2014 Follow-Up of the2013 CTE Graduates

2. Purpose of the Survey? • An online survey of recent high school CTE graduates for the 2012-2013 school year • Required to meet federal and state regulations • Allows VDOE and school divisions to evaluate their CTE programs • Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR)

3. Definitions CTE Completer A CTE completer is a student who has met the requirements for a CTE concentration (sequence) and all requirements for high school graduation, or an approved alternative education program. CTE Concentration A CTE concentration is a coherent sequence of courses as identified in the course listings within the CTE Administrative Planning Guide (APG). 3

4. Division Annual Performance Report (5S1) Secondary Placement (Transition) Rate– CTE completers (based on CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part-time combinations of transition indicators. Performance Standard: 5S1 Secondary Transition Rate = 90% Example: 4

5. Completer Survey Response Rate Performance Standard: 5S1 Completer Response Rate = 75% Example: 5

6. Completer Survey Response Rate Why 75%?

7. Response Rates • Your target: survey 75 percent (or more) of completers. • A high response rate allows more meaningful analysis of CTE programs.

8. Satisfaction Rates 48% of completers statewide are “very satisfied” with their CTE programs Virginia school divisions

9. Review Division Data

10. Review Division Data

11. Review Division Data

12. Satisfaction Rates

13. Postsecondary Enrollment 66% of completers statewide enrolledin postsecondary Virginia school divisions

14. Unemployment by Program 6% of completers statewide are unemployed Virginia CTE programs

15. Role of the Cooper Center • Design Web site • Manage process of conducting survey • Conduct data analysis • Provide technical support and assistance

16. Step #1 Read the CTE Director’s memo and follow the directions Directions will also be available on the CTE Completer Follow-up Survey Web site. http://ctefollowup.cooper.virginia.edu/

17. Step #2 • Retrieve or set your password. • Download passwords from the VDOE SSWS dropbox and distribute user names • -or- • Use e-mail prompt to access website, set your password, and invite school-level users

18. Set Your Password Receive email Follow link Your account at CTE Completers Follow Up has been activated. You may now log in by clicking this link or pasting it into your browser: Link This link can only be used once to log in and will lead you to a page where you can set your password.

19. SSWS – Dropbox https://p1pe.doe.virginia.gov/ssws/login.page.do The lead CTE division administrator will receive two sets of usernames and passwords: • One for division-level access • One for school-level access

20. Excel Files Division Access School Access

21. Step #3 Login to the survey Web site http://ctefollowup.cooper.virginia.edu/

22. Conductingthe Survey • The Web site includes all of the information necessary to survey former students: • Student names • Students’ school • Phone numbers • CTE program areas

23. Step #4 Interview CTE Graduates

24. Improving Response Rates • Good student contact information is key. • Multiple contacts are better than one.

25. Divisions Decide Contact Methods

26. Use a 2-Step Approach • Electronic and/or mail (Send passwords to students and ask them to respond online or by mail.) • By telephone (Telephone students who don’t respond.)

27. Get Started Now for Next Year • Prepare students for the upcoming survey. • Collect contact information before students graduate. • Consider asking for personal and parent/guardian phone numbers. • Don’t forget college e-mail addresses.

28. The Digital Divide is Real The digital divide is real. Social and digital media are great, but sometimes traditional methods are best.

29. Things to Remember • Survey end date: July 1st • A minimum 75% response rate is required to meet your division level target (all users can monitor response rates online) • Try electronic media for contacting students • Don’t forget to view the results of the survey in the fall to assist with program evaluation and continuous improvement

30. Contact Us Questions about the Web site or survey process, please contact Annie Rorem at the Weldon Cooper Center at the University of Virginia at CTEcompleters@virginia.edu or call (434) 982-5690. For questions about policy and reporting requirements, please contact the Virginia Department of Education, Office of Career and Technical Education Services directly at CTE@doe.virginia.gov or call (804) 225-2052.

31. Announcements • CTE Director Memo #068-14: Completer Follow-up • Survey Web site will open March 27, 2014 • Data Analysis Report (DAR) • Next Video Streaming Session: (March 27, 2014) • Master Schedule Collection, Spring and End-of-Year • Student Record Collections, and CTE Student • Performance Reports

32. Session Evaluation Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is: https://www.surveymonkey.com/s/RZW5HX2