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E-books at CUNY. LACUNY Cataloguing Roundtable November 5, 2009. Overview. Questions to ask before buying Vendor issues Reviewing records MarcEdit demonstration Submitting a load request Removing records from the system. Questions to ask before buying.

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E books at cuny

E-books at CUNY

LACUNY Cataloguing Roundtable

November 5, 2009


  • Questions to ask before buying

  • Vendor issues

  • Reviewing records

  • MarcEdit demonstration

  • Submitting a load request

  • Removing records from the system

Questions to ask before buying
Questions to ask before buying

  • Is this a subscription or purchase?

  • Will the vendor provide valid MARC records?

  • Do the records contain unique ID numbers, preferably in the 035 field?

  • What is the total size of the record load?

  • Will there be future updates or deletions?

  • Is the vendor website OpenURL compliant?

  • Do I want these records added to OCLC?

Cataloguing overview vendors
Cataloguing overview: vendors

  • Provider neutral records for e-books

    • Vendor neutral records to appear in OCLC

    • Add URL’s and vendor information locally

  • Check the wiki for known problems with vendor-supplied records

    • http://cunycataloging.pbworks.com/Ebook-Cataloging-Known-%22Problems%22

Cataloguing overview ldr 06
Cataloguing overview: LDR/06

  • Position 6 = File type

    • “a” = language materials

      • Nonmanuscript language material, microforms of nonmanuscript language material and essentially textual electronic resources.

    • “m”= electronic resources

      • Use code “m” only for these general classes of electronic resources: computer software, numeric data, computer-oriented multimedia and online systems or services.

  • This revised definition stipulates that catalogers code electronic resources for the significant aspects of their content, as opposed to their carrier

    • Example: Serials Solutions’ records are incorrectly coded as 'computer files' in the leader

Cataloguing overview ldr 07
Cataloguing overview: LDR/07

  • The Leader/06 determines which 008 code (Fixed-length data elements - General information) is used and the appropriateness and validity of other fixed data elements in a record.

  • Leader/07 (bibliographic level) indicates whether language materials are monographs or serials

Cataloguing overview 006 field
Cataloguing overview: 006 field

  • 006/00 = Form of material

    • “m” = Computer file

  • 006/09 = Type of computer file

    • “d” = Document

Cataloguing overview 007 field
Cataloguing overview: 007 field

  • 007/00 = Category of material

    • “c” = Computer file

  • 007/01 = Special material designation

    • “r” = Remote

Cataloguing overview 856 field
Cataloguing overview: 856 field

  • Permanent URL resides in 856 $u

    • The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax

  • OLS recommends that libraries set up their local website and proxy configuration file to proxy the catalog

    • Replaces previous practice of appending local EZproxy prefix to the beginning of each URL


  • MarcBreaker

    • Breaks a MARC record into MarcEdit's mnemonic file format (*.mrc), the Library of Congress's MARCXML Schema, and Dublin Core

    • Use this function to move vendor records from *.mrc or *.dat formats into the *.mrk format used in the MarcEditor

  • MarcMaker

    • Make MarcEdit's mnemonic file format back into MARC (*.mrc) from the MARC Tools dialog and the MarcEditor.

    • Use this to convert completed and saved *.mrk files back into the *.mrc file format used in record loads


  • MarcEditor

    • Allows users to interact directly with their MARC records, use this function for viewing and editing

    • The file types *.mrk and *.mrk8 are associated with the MarcEditor function

    • Editing functions include:

      • Get field counts

      • Add and delete fields

      • Edit indicator data

      • Edit subfield data

      • Swap field data

      • Create and assign constant data

      • Validate MARC records

Submitting a load request
Submitting a load request

  • Send in an e-book form

    • Collection codes

    • Public notes

    • Location display

  • Load into training

  • Review

  • Load into production

Removing records from aleph
Removing records from Aleph

  • Complete sets by system number range

  • Delete items by unique identifier

    • Need for identifier, preferably in the 035

    • OLS will centrally delete from Aleph only in batches of 50+ records


  • OLS ebook page

    • http://ols.cuny.edu/ebooks/

  • Cataloging electronic resources: OCLC-MARC coding guidelines

    • http://www.oclc.org/us/en/support/documentation/worldcat/cataloging/electronicresources/default.htm

  • OCLC bibliographic formats: fixed fields

    • http://www.oclc.org/us/en/bibformats/en/fixedfield/type.shtm

  • Use of fixed fields in CONSER records

    • http://www.loc.gov/acq/conser/ffuse.html


  • MarcEdit

    • http://people.oregonstate.edu/~reeset/marcedit/html/index.php

    • http://cunycataloging.pbworks.com/browse/#view=ViewFolder&param=MARCEdit