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E-books at CUNY

E-books at CUNY. LACUNY Cataloguing Roundtable November 5, 2009. Overview. Questions to ask before buying Vendor issues Reviewing records MarcEdit demonstration Submitting a load request Removing records from the system. Questions to ask before buying.

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E-books at CUNY

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  1. E-books at CUNY LACUNY Cataloguing Roundtable November 5, 2009

  2. Overview • Questions to ask before buying • Vendor issues • Reviewing records • MarcEdit demonstration • Submitting a load request • Removing records from the system

  3. Questions to ask before buying • Is this a subscription or purchase? • Will the vendor provide valid MARC records? • Do the records contain unique ID numbers, preferably in the 035 field? • What is the total size of the record load? • Will there be future updates or deletions? • Is the vendor website OpenURL compliant? • Do I want these records added to OCLC?

  4. Cataloguing overview: vendors • Provider neutral records for e-books • Vendor neutral records to appear in OCLC • Add URL’s and vendor information locally • Check the wiki for known problems with vendor-supplied records • http://cunycataloging.pbworks.com/Ebook-Cataloging-Known-%22Problems%22

  5. Cataloguing overview: LDR/06 • Position 6 = File type • “a” = language materials • Nonmanuscript language material, microforms of nonmanuscript language material and essentially textual electronic resources. • “m”= electronic resources • Use code “m” only for these general classes of electronic resources: computer software, numeric data, computer-oriented multimedia and online systems or services. • This revised definition stipulates that catalogers code electronic resources for the significant aspects of their content, as opposed to their carrier • Example: Serials Solutions’ records are incorrectly coded as 'computer files' in the leader

  6. Cataloguing overview: LDR/07 • The Leader/06 determines which 008 code (Fixed-length data elements - General information) is used and the appropriateness and validity of other fixed data elements in a record. • Leader/07 (bibliographic level) indicates whether language materials are monographs or serials

  7. Cataloguing overview: 006 field • 006/00 = Form of material • “m” = Computer file • 006/09 = Type of computer file • “d” = Document

  8. Cataloguing overview: 007 field • 007/00 = Category of material • “c” = Computer file • 007/01 = Special material designation • “r” = Remote

  9. Cataloguing overview: 856 field • Permanent URL resides in 856 $u • The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax • OLS recommends that libraries set up their local website and proxy configuration file to proxy the catalog • Replaces previous practice of appending local EZproxy prefix to the beginning of each URL

  10. MarcEdit • MarcBreaker • Breaks a MARC record into MarcEdit's mnemonic file format (*.mrc), the Library of Congress's MARCXML Schema, and Dublin Core • Use this function to move vendor records from *.mrc or *.dat formats into the *.mrk format used in the MarcEditor • MarcMaker • Make MarcEdit's mnemonic file format back into MARC (*.mrc) from the MARC Tools dialog and the MarcEditor. • Use this to convert completed and saved *.mrk files back into the *.mrc file format used in record loads

  11. MarcEdit • MarcEditor • Allows users to interact directly with their MARC records, use this function for viewing and editing • The file types *.mrk and *.mrk8 are associated with the MarcEditor function • Editing functions include: • Get field counts • Add and delete fields • Edit indicator data • Edit subfield data • Swap field data • Create and assign constant data • Validate MARC records

  12. Submitting a load request • Send in an e-book form • Collection codes • Public notes • Location display • Load into training • Review • Load into production

  13. Removing records from Aleph • Complete sets by system number range • Delete items by unique identifier • Need for identifier, preferably in the 035 • OLS will centrally delete from Aleph only in batches of 50+ records

  14. Resources • OLS ebook page • http://ols.cuny.edu/ebooks/ • Cataloging electronic resources: OCLC-MARC coding guidelines • http://www.oclc.org/us/en/support/documentation/worldcat/cataloging/electronicresources/default.htm • OCLC bibliographic formats: fixed fields • http://www.oclc.org/us/en/bibformats/en/fixedfield/type.shtm • Use of fixed fields in CONSER records • http://www.loc.gov/acq/conser/ffuse.html

  15. Resources • MarcEdit • http://people.oregonstate.edu/~reeset/marcedit/html/index.php • http://cunycataloging.pbworks.com/browse/#view=ViewFolder&param=MARCEdit

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