intergovernmental personnel act ipa

1. Intergovernmental Personnel Act (IPA)

2. Intergovernmental Personnel Act (IPA) Title 5, USC 3371-33765 CFR 334 The temporary assignment (up to 4-years with at least a 1-year break in IPA) of an employee between the NIH and other governmental or non-governmental organizations. -To assist in the transfer and use of new technologies and -To provide program and developmental experience that will enhance the performance of the IPA assignee in his or her regular job.

3. IPA EligibilityDetailed (Non-FTE) and/or Appointed (FTE) Federal Employees: Career or career-conditional appointments Career appointees in the Senior Executive Service Appointments of equivalent tenure in excepted service positions, and Presidential Management Interns.

4. IPAs Non-Profit Organizationshttp://hr.od.nih.gov/employment/IPA/ipa-orgs.htm Certified Non-profit Articles of Incorporation, Bylaws, and Internal Revenue Service nonprofit statement Certification by another Federal agency

5. IPARoles and Responsibilities

6. IPAs CSD Branch Receives Negotiated IPA Collects documentation Assesses validity Identifies other �like� situations Recommends decision Submits IPA (including background documentation), and recommendation to SPB Distributes correspondence to IPA, CSD, and recommending official

7. IPAs Government Accounting Receives Negotiated IPA Obligates funds Assigns �YI� to IPA Reimbursable Agreement Division of Policy Reviews Travel and Transportation costs Accounts Payable Receives invoices Schedules payments Travel Audit Office Administers transportation/travel payments made directly to assignee via a Travel Authorization

8. IPAs - What Is Needed From You ?Post-audit Copy of all IPAs ?To SPB within five days Of approval Effective date ?Lead time (New IPA � 4 months; Extensions/renewals � 2 months) Must be approved in advance of the effective date Facsimile copies may be followed by originals

9. IPAs - What Is Needed From You ?Requesting Memorandum (original, plus 2 copies) IC Director � signed and dated ? IPA Agreement (HHS OF-69) (original, plus 2 copies) IC Director � signed and dated Outside Organization � signed and dated ? Non-profit Certification (original, plus 2 copies) Prior to effective date Submit prior to or concurrent with IPA request ? Transportation/Travel Cost Comparison Worksheet (original, plus 2 copies) Submit prior to or concurrent with IPA request

10. Title V IPAs Requiring Bldg. 1 Approval ?Scientific Occupational families - 100, 400, 600, 700, 800, 1300, 1500 and 1725 series Actions - Initial appointments; promotions conversions; and any discretionary pay increases where total compensation is >GS-15/10 Cumulative Discretionary Pay - Greater than $30,000 within the preceding 52 weeks Outside NIH

11. Title V IPAs Not Requiring Bldg. 1 Approval ?Scientific Occupational families - 100, 400, 600, 700, 800, 1300, 1500 and 1725 series Actions - Initial appointments; promotions conversions; and any discretionary pay increases where total compensation does not exceed GS-15/10 Cumulative Discretionary Pay - Equal or less than $30,000 within the preceding 52 weeks

12. Title V IPAs Requiring Bldg. 1 Approval ?Non-Scientific Actions: Initial appointments, conversions, promotions and any discretionary pay increases (except for cash awards and QSIs within IC delegated authority) for GS-14 and above Cumulative Discretionary Pay - Greater than $30,000 within the preceding 52 weeks Outside NIH

13. Title V IPAs Not Requiring Bldg. 1 Approval ?Non-Scientific Actions: Initial appointments, conversions, promotions and any discretionary pay increases (except for cash awards and QSIs within IC delegated authority) for less than GS-14 Cumulative Discretionary Pay - Equal or less than $30,000 within the preceding 52 weeks

14. Title V IPAs Requiring Bldg. 1 Approval ?Helpful Hints What type of IPA do you have? (Scientific/Non-Scientific) Is Bldg 1 approval required? (Delegations requirements)

15. Title V CasesREQUIRING BUILDING 1 APPROVAL The requesting memorandum�(signed by IC management official) <Action Requested <The Position < The Candidate <Pay Analysis <Other Significant Pertinent Details

16. Title V CasesREQUIRING BUILDING 1 APPROVAL < ATTACHMENTS PD for current and proposed position with evaluation statements (where applicable) Signed OF-8 (where applicable) Resumes of selectee Vacancy Announcement, DEU and MP Certs Authorizing Forms (HHS OF-69, 1-Page Ext., etc.) Outside employment letters � Intent to negotiate Non-profit certification Transportation/Travel Cost Comparison Worksheet

17. IPAs Not REQUIRING BUILDING 1 APPROVAL < ATTACHMENTS PDs for current and proposed position with evaluation statements (where applicable) Signed OF-8 (where applicable) Resume of selectee Vacancy Announcement, DEU and MP Certs Authorizing Forms (HHS OF-69, !-Page Ext., etc.) Outside employment letters � Intent to negotiate Non-profit certification Transportation/Travel Cost Comparison Worksheet

18. Title V CasesREQUIRING BUILDING 1 APPROVAL < FORMAT Original + 2 copies of memo 3 sets of all attachments IPA signed by IC management official and submitted through CSD

19. IPAs Not REQUIRING BUILDING 1 APPROVAL < FORMAT Original + 2 copies of memo 3 sets of all attachments IPA signed by IC management official and submitted through CSD

20. IPA Authority To approve IPA agreements Who has it? Director, NIH Deputy Director OIR Deputy Director OER Deputy Director of Management IC Directors (Within delegated threshold)

21. IPABuilding 1 Decision Track

22. IPARequiring Building 1 Decision

23. IPANot Requiring Building 1 Decision