Ashby Procurement Process Recommendations. Prepared by: Ashby Citizens’ Advisory Committee on Procurement. Citizens’ Advisory Committee. From a letter to selectmen from Alan Pease, James Hargraves, Rebecca Walsh dated March 19, 2008:
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Ashby Citizens’ Advisory Committee on Procurement
“We request the Selectmen appoint a committee of citizens to review the process and procedures involved with the purchase of the fire truck. That the committee report back to the Selectmen identifying weaknesses in the purchase process and recommending changes in the purchase process to make it less subject to failure.
We request the committee be allowed to discuss the process and procedures with relevant personnel. That the committee be allowed to consult with Town Counsel at the discretion of the Town Administrator. That the report be distributed to the public.”
5. Procurement that triggers regulations of 30B requires admin. oversight and an appropriately formed committee to manage all aspects of the procurement
Procurement is needed
(*Ensure current Town Counsel is best equipped to support this process)
3. Bond (if applicable) should be received prior to execution of contract, reviewed for authenticity/ enforceability
4. Hold milestone review prior to executing contract