1 / 19

MCO Fort Bragg End of Fiscal Year 2012 Kickoff Brief IPR # 1 LTC Dennis McGowan MCO Fort Bragg Commander/Director

Mission Installation Contracting Command. MCO Fort Bragg End of Fiscal Year 2012 Kickoff Brief IPR # 1 LTC Dennis McGowan MCO Fort Bragg Commander/Director. 5 April 2012. EoFY 2011 AAR Comments. Authorization for Local Purchase Authority

dani
Download Presentation

MCO Fort Bragg End of Fiscal Year 2012 Kickoff Brief IPR # 1 LTC Dennis McGowan MCO Fort Bragg Commander/Director

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Mission Installation Contracting Command MCO Fort Bragg End of Fiscal Year 2012 Kickoff Brief IPR # 1 LTC Dennis McGowan MCO Fort Bragg Commander/Director 5 April 2012

  2. EoFY 2011 AAR Comments • Authorization for Local Purchase Authority • If your item is centrally managed by a program office, gain their written approval to purchase the item via contract • Include that in the PR packet • OMA v OPA Funds: • >$250K on an item or system, OPA is required • TTP: spending more than $250K, get a legal review, have your attorney talk to ours. • Construction • OMA for new work up to $750K, $1.5M for life and safety issues • Break out new work and maintenance/repair in a narrative explanation of each • Bona Fide Need: Obligating FY12 Funds, • receiving item in FY13 may be a no go (lead time exception) • Services must begin in FY 12 • Construction – must begin NLT 90 days into new FY

  3. EoFY 2011 AAR Comments • IT buys: • Greater than $1M requires business clearance by Defense Business System Management Committee • Moratorium (SEC Army Memo13 Dec 11) on specific purchases • Market Research lacking • Incomplete Requirements Packages- when you send a packet through GFEBS, call to be sure the attachments made it • Stagnant PRs - RWOA

  4. Returned Without Action (RWOA) • Incomplete packages • Contract Specialist contacts client via phone and email - Three business days • Contracting Officer contacts client’s supervisor via phone and email - Three business days • Branch Chief contacts personnel one level above the client’s supervisor or PR&C approval authority and the appropriate resource manager of PR&C via phone and email - Three business days

  5. EoFY 2012 Situation • Which will happen: • Increased spending due to late release of funds? • Reduced spending due to defense spending draw down? • Paperless Contract Files Operational • Mandatory • Improves long term efficiency • Creates some short term inefficiency • MCO Fort Bragg Personnel Limitations – Hiring Freeze • 5 x GS 1102 7/9/11s • 3x GS 1102 13s - Branch Chiefs • Currently limited to 1 Contracting Legal Counselor • 24 new hires in last six months • CCOs with EoFY11 Experience • MCO Fort Bragg Change of Command – 30 May 2012

  6. EoFY 2012 MCO Fort Bragg Mission Starting now, all contracting officers, contracting specialists, and the Business Operations Branch of MCO Fort Bragg partner with requiring activities to prepare for and execute End of Fiscal Year Contract Actions to ensure requiring activity purchases occur in a timely, efficient manner.

  7. MCO FB CDR’s INTENT TASK: Perform End of Fiscal Year Contract Actions efficiently and effectively as MCO Fort Bragg functions in a deliberate, systematic manner while performing contracting actions to meet client needs. PURPOSE: Execute all Customer requests on time, competed at a fair and reasonable price. METHOD: • Proactive data collection/reporting, face to face customer/RM communication in a scheduled manner and lower hours worked. • Prepare our fledgling contracting workforce leading into EoFY by training them on contracting fundamentals and specific legal/funding matters: local purchase authority, availability of funds, and proper funding. • Widely distribute enforceable PR cut off dates that are clearly defined with exceptions and the process for said exceptions. END STATE: Create and maintain a feasible, efficient and effective process for End of Fiscal Year Contract Actions at MCO Fort Bragg.

  8. Concept of the EoFY 12 Operations • PHASE I: Preparation. • Catch up on Contract Actions in house / stay current; • Conduct training – Wed Closure • Initiate communications – IPR #1 • Ends on or about 1 July, the start of the 4th QTR. • PHASE II:Begin EoFY 12 Operations. • Starts 1 July 12 • Ends EoFY 12 – 30 Sep, 2012 (or sooner, please). • PHASE III: Consolidation. • Ends with completion of the Annual EoFY After Action Review in October.

  9. MCO Fort Bragg EoFY12 Guidance / Suspenses

  10. Government Purchase Cards (GPC) • MCO-FB cut off date for GPC single purchase increases • 27 September 2012 • GPC Single Purchase Limits can be increased up to $25K to make purchases • Against an existing contract • Locally awarded-such as monthly copier payment) • IT buys through CHESS • Federal Supply Schedules through GSA • Printing services (DAPS) • Non-governmental training • Blanket Purchase Agreements (cell phone bills)

  11. Government Purchase Cards (GPC) • How do I get permission to increase my GPC Single Purchase limit? • Contact your GPC Account Manger directly for assistance and specific required training.

  12. Process For Submission After The Cut Off Date • Exceptions must be reviewed by Division Chiefs • Commander is courtesy copied on the decision

  13. 4th Quarter Meeting Schedule • Who: TBD • What: clients meet face to face with contracting personnel to discuss UFRs, in progress PRs, in bound PRs • Where: BLDG 2-1105C at Macomb and Reilly • When: (exact times TBD) • June-Biweekly • July and August- Weekly • Who: TBD, based on client desire, but suggest RMs at a minimum

  14. MCO-FB Web Site MCO Fort Bragg NC http://www.bragg.army.mil/Organizations/TENANT-UNITS/Mission---Installation-Contracting-Command.aspx • PR Status • Installation Support • Contracting Officer Representative • Contractor Information • Field & Installation Readiness Support Team • Government Purchase Card • Wide Area Workflow • Central Contractor Registration

  15. MCO-FB Web Site (cont.) • Customer Handbook • IGCE Handbook • MCO-FBPOC List • November 2011 Symposium Slides • Purchase Request Return Without Action SOP • Sample Performance Work Statement • Unauthorized Commitments and Ratification Process Guide • Request for Approval of Unauthorized Commitment

  16. Priority Information Requests • Date RMs close their books? • What are your Spend Plans? • UFRs out there? • Who wants to become involved in meetings? • RA POC Cell Phone Numbers for after hours contact during last month, weeks of September to get vital information IOT continue progress on Contract Action • Submit info to brian.a.meinshausen.mil@mail.mil and anne.m.talbot.civ@mail.mil

  17. EoFY Way Ahead • IPR #2 – Tentatively 1430 - Wed, 13 June 2012 • New MCO FB CDR – LTC Robert (Bobby) N. Law • Same location /here – Main Post Theater • Customer POC List • Based on • Kickoff Brief Invite – and those pushed to • + anyone signed in today • Invites to IPRs • Reminders • 2 weeks prior to next Suspense • 3 working days out to next Suspense

  18. QUESTIONS?

More Related