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IT Assessment

IT Assessment. Liaison Orientation October 2010. Project Objectives. Take a snapshot of current state Develop framework for re-balancing services Immediate opportunities Principles for the future Strengthen key enablers including governance, priority setting and funding practices . Plan.

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IT Assessment

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  1. IT Assessment Liaison Orientation October 2010

  2. Project Objectives • Take a snapshot of current state • Develop framework for re-balancing services • Immediate opportunities • Principles for the future • Strengthen key enablers including governance, priority setting and funding practices

  3. Plan

  4. Structure Technology Provider Input Faculty, Student and Staff Input

  5. Data Collection Effort • Snapshot of University’s total IT investment • Involves all parts of the University • Collects three kinds of data • Commitment of staff by activity • Spending by type of expenditure • Services by IT organization

  6. How the Data Will Be Used • Find opportunities to better utilize total IT resources through the creation of additional common services. • Identify gaps in service or resources that are making it difficult for departments, colleges or campuses to meet IT needs. • Discover internal best practices by providing a basis to compare IT services and investments among units.

  7. Role of the Liaison • Plan and coordinate the data collection effort for your area. • Serve as a liaison to the project work team. • Identify issues and questions during the data collection process. • Assist us to interpret the data for your area.

  8. Data Collection Process • Timeline • Data collection can begin right away • Data is due to the project team by November 22

  9. Data Collection Structure • Areas with large or multiple IT groups will want to sub-divide the data collection effort • Web tool can support two levels • Excel templates will be provided to areas that need three or more levels of hierarchy

  10. Data Collection Aids • List of IT personnel • Summary expenditure report from IBIS • Excel templates • Definitions of terms ITS Consultants and project consultant will be available throughout the process to support liaisons.

  11. Data Collection Forms • Personnel - https://www.decisiondirector.com/surPEN1-PA.asp • Expenditures - https://www.decisiondirector.com/surPEN1-NPE.asp • Services - https://www.decisiondirector.com/surPEN1-SS.asp

  12. Your Questions

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