2013 washington 21st cclc evaluation march 1 webinar
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2013 Washington 21st CCLC Evaluation March 1 Webinar. Neil Naftzger and Samantha Sugar March 1, 2013. Topics. Review site coordinator and staff survey data collection efforts and address any questions project directors have about the process

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2013 washington 21st cclc evaluation march 1 webinar

2013 Washington 21st CCLC EvaluationMarch 1 Webinar

Neil Naftzger and Samantha Sugar

March 1, 2013

topics
Topics
  • Review site coordinator and staff survey data collection efforts and address any questions project directors have about the process
  • Review suggestions for modifying the leading indicator reports
  • Highlight the new local evaluation guidelines
survey timeline
Survey Timeline
  • Site coordinator and staff survey data collection interface is now open
  • Emails to project directors containing survey links were sent on Friday, February 22
  • Complete surveys from site coordinator and afterschool program staff are due April 5th
survey administration process
Survey Administration Process
  • Once logged into the Project Director Survey Management page:
    • Ensure the centers listed for a given grant are correct and send any corrections needed to [email protected]
    • Under the name of each center, a survey Web link unique to each center is provided
    • This link needs to be forwarded to the site coordinator for that center
    • When the link is clicked on, the respondent will be asked to create a survey account and then be prompted to take the survey in question
    • Site coordinators and staff will utilize the same link to create a survey account and take the survey for their role in the program
    • You can return to the Project Director Survey Management page to view the completion status of surveys and send emailreminders
    • ideally, a minimum of 12 staff per site should be identified per center
questions about leading indicators
Questions About Leading Indicators
  • Site coordinator survey will contain questions about the leading indicator reports and the advanced planning with data sessions held last fall
  • Interested in learning what impact these efforts have had, if any, on internal program improvement efforts
  • How have you or your staff used the leading indicator reports and/or the tools provided in the advanced training with data session to inform quality-related discussions in your program?
leading indicators
Leading Indicators
  • The collection of site coordinator and staff survey data represents the start of the leading indicator reporting process for 2012-13
  • Goal is to make leading indicator reports available in PPICS by August 15, 2013
  • Now is the time to make any changes to the leading indicator reports to make them more useful for programs
suggestions
Suggestions
  • Provide more clarity on the presentation and interpretation of youth outcome data
  • Allow for the presentation of leading indicator data at the grantee level
  • Include a more dashboard-like summary at the top of the report
  • Allow access to data obtained from state data warehouses to further support local evaluation efforts
questions
Questions
  • What additional changes would you recommend be made to the leading indicator reports?
  • What changes should be made to the rollout of the reports and processes to support report utilization?
ppics webinars
PPICS Webinars
  • Two Webinars will be held in April and May 2013 to provide a review of PPICS reporting requirements
    • Friday, April 19th at 10:00 am Pacific - General Overview of APR Reporting Requirements
    • Friday, May 3rd at 10:00 am Pacific - Focus on the WA Attendee Module
local evaluation guidelines revisions purpose
Local Evaluation Guidelines Revisions - Purpose
  • More structure with more freedom
  • Reduce redundancies
  • Improve the quality of reports
local evaluation guidelines revisions method
Local Evaluation Guidelines Revisions - Method
  • Use multiple data sources to justify revisions
    • Local Evaluator Interviews
    • Project Director Interviews
    • Survey data
    • AIR review of local evaluation reports
  • Review of draft revisions by LIAG
local evaluation guidelines revisions findings
Local Evaluation Guidelines Revisions – Findings
  • Program goals & objectives
  • Remove requirement on more cumbersome data elements
  • Guidance on how to present data
  • Guidance on how to include other sources of data
  • Inclusion of a logic model/theory of change
  • Guidance on support provided by local evaluator
  • Need for annual meeting for local evaluators
  • Need for exemplars of quality reports
local evaluation guidelines revisions changes made
Local Evaluation Guidelines Revisions – Changes Made
  • Evaluation Process
  • Guidance on timelines, goals and objectives, evaluation plans.
  • Guidance on submitting and reviewing reports
  • Report Content
  • Required elements
  • Recommended elements
  • Report Format
  • Guidance on expectations
local evaluation guidelines revisions
Local Evaluation Guidelines Revisions
  • Available by Friday, March 8th!
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