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Session DL-3. Direct Loan Tools Hands-on Session Bob Tschinkel Chuck Hirman U.S. Department of Education. Agenda. Install General Functionality Setup Cash Management School Account Statement (SAS) Hands-on Exercises. Install.

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Session DL-3

Direct Loan Tools

Hands-on Session

Bob Tschinkel

Chuck Hirman

U.S. Department of Education


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Agenda

  • Install

  • General Functionality

  • Setup

  • Cash Management

  • School Account Statement (SAS)

  • Hands-on Exercises


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Install

Install Direct Loan Tools Release 8.0 software from FSAdownload.ed.gov

If you need additional assistance call CPS/SAIG Help Desk at 800/330-5947


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DL Tools GeneralFunctionality

Multi-year application designed to provide the following functionality (these will be covered in today’s hands-on section):

  • Cash Management

  • SAS

    • import

    • print

    • compare against school cash, loans and disbursements


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DL Tools GeneralFunctionality

Multi-year application designed to provide the following functionality (these will not be covered in today’s hands-on section):

  • Rebuild an EDExpress database or individual loan and disbursement records

  • Print Disbursement Measurement Tools report





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Setup

YTD

DSDF


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Setup

  • Tools-Setup-System

  • Tools-Setup-Security Users

    • Enable 508 grid functionality? checkbox


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Setup

  • Multi-cycle year software

  • Choose the year you will be working in


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Setup

  • Non-EDExpress schools will need to refer to the COD Technical Reference on the FSAdownload web site for all external record layouts for the appropriate cycle year

  • The record layouts are in Volume IV Section 3


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Cash Management

  • Track Direct Loan Cash Receipts and Direct Loan Refunds of Cash


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Cash Management

  • Print Internal Ending Cash Balance Report

    • Print this report before importing the SAS



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School Account Statement (SAS)

  • The SAS is a monthly statement listing the school’s DL processing activity as reported to (and accepted by) COD

  • Import the DSLF or DSDF

  • Each SAS import overwrites previous SAS information stored in the DL Tools database


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Printing the SAS

  • Print import reports for the YTD Cash, Monthly Cash, YTD Disbursement and Monthly Disbursement Summaries and Import Edit Reports


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Printing the SAS

  • Displays the cash transactions that appear at COD from the SAS file



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Printing the SAS

  • Displays the loan and disbursement transactions that appear at COD from the SAS file


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Printing the SAS - Loan Detail

Match School Records?

Timing?

Missing Data?


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SAS Compare – Non-EDExpress

  • Non EDExpress schools need to import their external Cash and Loan or Disbursement files to compare

    • Reminder: Record layouts on in Volume IV Section 3


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SAS Compare – Cash Detail

  • Compares SAS to Cash Management or imported external cash files



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SAS Compare – Loan/Disbursement Detail

  • Compares loan detail from SAS with loan or disbursement detail records imported from an external system or disbursement detail data in EDExpress



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SAS Compare – Disbursement Detail

  • Compares disbursement detail from SAS file with disbursement detail records imported from an external system or disbursement detail data in EDExpress


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Rebuild

  • CODRBFOP

    • COD will only send accepted records

    • Web disbursements & any Endorser Amounts included in file


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Rebuild

  • Rebuild options on import:

    • Compare Only

    • Update All

    • Update Selected records


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Disbursement Measurement Tools Report

  • Monitors disbursement process by calculating averaging actual process time from entry of actual disbursements, to sending the actual disbursements in a batch to COD, and to booking the loan

  • Compares average number of days elapsed to your tolerance settings in DL Tools System Setup




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DL Tools Technical Assistance

CPS:

  • Phone: 800/330-5947

  • TDD/TTY services: 800/511-5806

  • Email: [email protected]

  • Representatives are available Monday through Friday, 7 a.m. to 7 p.m. (CT)


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Contact Information

We appreciate your feedback and comments.

We can be reached at:


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