Developing a Project Proposal

1. Developinga Project Proposal ACTRAV-Turin

2. Contents Concept of “Logical Framework Approach” SPROUT – model project proposal Individual activity Presentation of workplan

4. Logical Framework Approach • Analysis of Policies/Contexts/Environment • Definition of Initial Situation / Identification of current problems, parties involved, and causes of the problems • Definition of Exit Profile / Identification of desired situations • Definition of Needs • Definition of Objectives • Identification of Activities, Strategies, Method, Media, etc.

5. System Chart Step 1: Analysis of Policies, Environment & Context Step 2: Analysis of Initial Situation - Problems & Target Groups Step 3: Analysis of Exit Profile - Desired Situations Step 4:Definition of Needs Step 5: Specification of Objectives Step 7: Design of monitoring, reporting & evaluation Step 6: Strategic selection, design and elaboration of activities Step 8: Risk Analysis Step 9: Analyses of Resources

6. Analysis of Policies & Contexts • Values and Principles • Macro economic and social environment • Justifications for actions • Priorities and strategies • Situations of resources

7. Definition of Initial Situation • Clear, specific description of current situations • Identification of problems and their causes • Target group and their entry conditions • Other parties involved and their situations • Resources available • Constraints • Analyses of past experiences

8. Definition of Exit Profile • Definition of the desired situations – with specific institutional arrangements / setting; • Expected performance – with observable knowledge, skills, attitudes, behaviors and/or abilities • Performance criteria and indicators

9. Definition of Needs • Qualitative definition • the nature of needs • Quantitative definition • improvement from X point to Y point • Question of time limit • Y point must be achieved by Z date

10. Definition of Objectives • Performance • Condition • Criteria • Definition of pre-requisites

11. Selection of Activities & Methods • Activities that must be organized to eliminate (potential) causes of the problems and achieve the objectives • Design strategic progression of actions and contents • Condition • Criteria • Definition of pre-requisites

12. SPROUT • About SPROUT…summary project outline • Background and justification • Development objectives and immediate objectives • Output and input

13. SPROUT…Summary project Outline • Tool for the development of a project proposal • Means to make a proposal for a financing agency • Background • Target Group / Parties involved • Problems and their causes • Development and immediate objectives • Main outputs and indicators of achievements • Activities and inputs • Risk analyses and management • A preliminarybudget estimate

14. SPROUT…Background/Justification • Socio-economic situation/trends/ context • Current political environment • Past experiences • National development policies and strategies • Current difficulties – political, social and/or economic environment • Which sectors are the problems in?

15. SPROUT…Target group / parties involved • Who are the persons/group affected by the problems? How large are they? • What are their characteristics (sex, age, education, work situation, social background, place of living, etc.)? • Who should be involved in the project planning and implementation? • Is there any other group(s) that have contradicting interests?

16. SPROUT…Problems and their causes • What exactly are the problems you need (want) to address? • Why do the problems have to be solved? How fast? • What are the causes and effect of the problems? Any studies / analyses? • Were there any past attempts to solved the problems? Failure/success?

17. SPROUT…Development and immediate objectives • Development Objectives • Overall aims of the project in a long-run • Broader behavioral/institutional changes to which the project will contribute • Immediate Objectives • Specific achievements (situations and/or conditions) or direct results that the project will attain by the end of the project • SMART: Specific, Measurable, Approved by the project owner and the group, Realistic, and Time-bound • “To study”, “to raise awareness”, or “to assist” is not suitable for immediate objectives.

18. SPROUT…Indicators of Achievement and Outputs • Indicators of Achievement • A brief description of the desired or expected situation at the end of the project, with clear emphasis on the changes that the project will help to bring about. • Outputs • Products that the project will produce • Be precise in defining the outputs

19. SPROUT…Main activities and inputs • List of main activities • How the inputs of the project will be transformed into outputs • List all the activities, in a logical (or chronological) order, that are important to the production of the outputs • Be strategic! • Inputs • List all resources needed for carrying out the planned activities • Consider financial implications for each input (Is it available for free, or do you have to create it?)

20. SPROUT…Risk analysis and risk management • Risk Analysis • List all potential factors which may affect, or endanger, implementation of activities and achievements of the objectives; • What are social, economic and political pre-conditions that are beyond the control of the project owner/group? • Risk Management (internal & external):e.g. through monitoring/reporting/evaluation • How best can the project avoid the potential risks? • What can be the most effective monitoring or reporting systems to ensure minimizing the risks?

21. Individual Workplan Development Process • Complete from Step 1 to Step 3 of the system chart;(by Tuesday, 11 May) • Make necessary revisions to the above step, and then complete Step 4 and Step 5 (by Thursday, 13 May) • Complete from Step 6 to Step 9(by Friday, 14 May) • Finalize the work plan(by Saturday, 15 May)

22. Presentation of Work Plan • Each participant has 5 minutes to present his/her work plan; • While your colleague is making presentation, carefully take note of its major arguments, focusing on some strong points, weak points, and/or points for clarification; • Each presentation will be followed by a short Q&A session through which participants help each other to further improve/strengthen the workplan.

23. End of the Activity