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Enhancing Performance Management: HR Updates & Tech Advancements

Stay updated with HR changes including online retirement manager, tech job upgrades, and performance management process enhancements. Explore new evaluation forms and implementation timeline for improved employee development and transparency. Changes aim to align with organizational mission and vision, emphasizing consistency, accountability, and communication. Be prepared for updated policies and supervisor guides. Attend PM training sessions and communicate changes effectively to ensure successful transition. Start implementing new processes for a more efficient performance management system.

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Enhancing Performance Management: HR Updates & Tech Advancements

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  1. Human ResourcesUpdate(January 24, 2011) Chuck Risley, Managing Director Employee Relations and Development

  2. HR Update • Retirement Manager • TechJobs • Performance Management Process

  3. Retirement Manager

  4. HR Update • Retirement Manager (Online) • It’ Live! • No paper and no need to visit to your benefits office • Log on for a quick look at your account balances • Streamlines transactions such as Hardship Withdrawal, Loans and In-service Exchanges

  5. HR Update • Retirement Manager (Online) • Remember: All employees are eligible for a 403(b) Tax Deferred Account or Roth. • Log on to Retirement Manager from WebRaider or the HSC Benefits webpage and discover how easy it is to save for retirement. • Need some help? Use the participant guide located on the HSC HR Benefits page, or ask your benefits coordinator in HR.

  6. TechJobs

  7. HR Update • TechJobs • TTU/TTUHSC’s Applicant tracking system • Successfully Upgraded • Overall look and feel • Applicants can now search by key words • Linear applicant workflow • Detail reason codes per application • Individual inbox with your pending items • Watch List to help track the status of your positions • Ability to change user groups within one account (Only need to remember one username/password)

  8. HR Update • TechJobs • Check with your local HR department for individual/classroom training

  9. HSC OP 70.12 Performance Management

  10. HR Update Annual evaluations are due by 2/28/2011 and are to e completed utilizing the current PM process. All evaluations must nclude a new (signed) confidentiality statement (dated Nov 2010).

  11. PROPOSED Changes & Improvements for 2011

  12. HR Update • Background • Current PM process has been in place for many years • Early 2010: HR initiated a review of the current process • April-May 2010: Institutional PM survey/focus groups • July 2010: PM Task Force established • December 2010: Changes approved by PEC • Currently: PM changes being finalized

  13. HR Update • A New Philosophy • Alignment with mission/vision • Accountability • Consistency, Equity and Transparency • Employee development • Communication • Rewards

  14. HR Update • Policy and “Supervisors” Guide to be updated • PM/Evaluations required for all benefits eligible employees (.5 FTE and above)

  15. HR Update • Employee Self Assessment/Form • Updated PDQ and Evaluation Form • PDQ and Evaluation Form linked electronically (PDQ populates Evaluation form)

  16. HR Update • Evaluation Form Changes:

  17. HR Update • Evaluation Form Changes:

  18. HR Update • Evaluation Form Changes:

  19. HR Update • Evaluation Form Changes: • Revised Rating scale (1-7) • Overall Rating Calculated • Enhanced Sections for Performance Improvement/Development Plans

  20. IMPLEMENTATION Timeline

  21. HR Update • Phase I: Beginning in January 2011 • Introduction and Communication: • Changes and transition plan will be presented in general to supervisors /employees during annual evaluation training Jan – Feb 2011 • Supervisors will communicate overview of changes to employees during upcoming evaluation session. • Information will also be available on the HR website and other sources • Organization-wide training Mar - May 2011 • New process for completing evaluation will be used for the 2012 evaluation (2011 evaluation period).

  22. HR Update • Phase II: 2012 • Interface program with other HR processes, i.e. recruitment (TechJobs), online PDQ, position classification • Implementation of rewards and recognition programs

  23. action items

  24. HR Update • Communicate upcoming PM process changes with your employees • Send your employees to PM informational sessions and PM training beginning in March 2011 • Attend PM training for supervisors beginning in March 2011

  25. HR Update • During this year’s evaluations focus on: • Updated/accurate PDQ • Performance Improvement and Development Plans (Note: progress on this year’s plans will be evaluated during next year’s evaluation) • Communicate that 2011 evaluations (completed by 2/28/2012) will also include evaluation of: • Competencies as well as job functions/standards • Performance Improvement and Development Plan progress

  26. More details will be available during PM training sessions beginning in March!

  27. Human ResourcesUpdate(January 24, 2011) Chuck Risley, Managing Director Employee Relations and Development

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