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locality.uk

locality.org.uk. Flexibility. Can spaces be used in a number of ways for different user groups and needs? Can the spaces be changed? Is there potential to change spaces/uses quite easily in the future? Has the refurbishment made it possible to support a broader spectrum of user groups?

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locality.uk

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  1. locality.org.uk

  2. Flexibility • Can spaces be used in a number of ways for different user groups and needs? • Can the spaces be changed? • Is there potential to change spaces/uses quite easily in the future? • Has the refurbishment made it possible to support a broader spectrum of user groups? • Storage Can your building outlive your business plan Adapt to tenants and client needs

  3. Conflicting Uses • Soundproofing • Isolated access • Security • Cultural sensitivities • Hours of operation

  4. Management and Maintenance • Is the building easy to manage (e.g. are the spaces right for your needs, is there adequate storage, is the internal climate easily controlled and changed?) • Is the building easy to maintain (e.g. easy to clean, handling the wear and tear of daily use)? • Is specialist equipment required?

  5. Security • Do people feel safe approaching and inside the building? • Can the building be secured effectively when not in use? • Can some distinct areas be locked down at certain times of the day or night?

  6. Enterprise • Does the building meet the needs identified in the business plan? • Has the design of the building / refurbishment created new opportunities for enterprise within the facility? • Has the refurbished building retained old user groups? • Is the refurbished building attracting new user groups? Think through a day in the life of operating your business in practical terms. Have your business plan in mind when considering design.

  7. Consider • Cleaning and maintenance • Lightbulbs changing • Manual control • Sound proofing • Storage • Services infrastructure – electric, • Circulation space vs usable space

  8. Gedling BC Community Centres Cost profiles • Arnold Hill • The Brickyard • Pond Hills Lane • Burton Road • Wollaton Avenue

  9. Maintenance and Management of assets

  10. Management and Viablility • Understand likely management and maintenance costs at planning stage. • Staffing needs • Maintenance and management tasks need to be designated to suitable individuals. • Decision making responsibility needs to be clear

  11. What we know • Running costs usually far exceed purchase and development costs. • Planning for maintenance reduces risk of assets becoming liabilities. • Thinking about maintenance early on can save a lot of time and money.

  12. Facilities Management Who’s Responsible? • Trustees • Staff • Volunteers • Outsourced • Collaborative procurement • In Kind

  13. Facilities Management Who’s Responsible? • Trustees • Staff • Volunteers • Outsourced • Collaborative procurement • In Kind

  14. Legal responsibilities

  15. Legal Responsibilities - Licensing • Music: PRS (Performances) – PPL (Recordings) • Joint tariff from 1% of income from building • Food Safety and Hygiene premises licence. • Alcohol • Gaming, Bingo and Lotteries

  16. Health and Safety • Health and Safety at Work Act 1974 • First Aid • Fire Safety • Hazardous Substances • Inspections and Risk Assessment • Reporting Procedures • Policy and Briefing of staff and users

  17. Fire Precautions • Regulatory Reform (Fire Safety) order 2005. • Required appointment of “Officer in Charge” – ensure risk assessments, appropriate equipment and procedures regarding use.

  18. Children and Vulnerable Adults • Providing space for these users will involve addressing specific requirements about access, and the people involved in providing activities for them. • Child and Vulnerable Adult Protection Policy

  19. Equalities Act 2010 • act replaced previous anti-discrimination laws with a single act. Covers 9 protected characteristics, which cannot be used as a reason to treat people unfairly. age disability gender reassignment marriage and civil partnership pregnancy and maternity race religion or belief sex sexual orientation Undertake an access audit, and make all “reasonable adjustments” to ensure access is not discriminating.

  20. Insurance • Employers liability is a legal requirement • Public liability is essential to prevent undue risk to charity and potentially personal liability of trustees. • Buildings and Contents should also be regarded as essential.

  21. Agreements with Users • Essential to protect interest of you as responsible managers. • Manage expectations and clarify terms • Lease • Licence • Charging policy and Hire Agreement (rules of hire) • Service Charges

  22. How much does it cost to run a building? • The Building Calculator uses Whole Life Costing methodology to help you understand and plan ahead for your operating and maintenance costs. www.buildingcalculator.org.uk

  23. Enter information about • Your building (size dimensions, utilities) • Known works schedule (optional) • Known operating costs

  24. Exclusive Free Use for COMA Community Partners Visit www.buildingcalculator.org.uk 1)Register and complete data entry 2) Email mick.mcgrath@locality.org.uk with details 3) We will email you report

  25. The Community Buildings Checker has been designed to give a quick and rough overview as to whether the basic parameters and assumptions for a community led housing and/or community building scheme has the potential to be viable. www.communitybuildingschecker.org.uk

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