1 / 9

Purchasing with the BSC

This purchasing guide provides information on purchasing processes and responsibilities, including conducting research, completing requisitions, securing approvals, and working with the BSC buyer for follow-up.

cstoller
Download Presentation

Purchasing with the BSC

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Purchasing with the BSC

  2. Purchasing – Standalone Purchase Order TeamPurchase Orders • Agency Responsibilities • Conducting preliminary research for purchase – Utilize the BSC and the BSC Purchasing guidelines as reference • Completing a requisition in SFS (required) and attaching supporting documentation. Key elements (Unit ID/contact information, vendor fax number or email for delivery of PO) • Securing requisition approvals within the agency • BSC Responsibilities • Assign draft purchase order to a BSC buyer • Buyer reviews PO to ensure adequate documentation to comply with Law • Buyer works with agency and/or vendor for follow up • Buyer completes PO. After approval PO is dispatched and delivered to vendor Email, EDX or Traditional.

  3. Purchasing – Agency Specific Lease Contracts Team Agency Responsibilities • In conjunction with Real Estate Planning, secure lease location and develop contract documents including B1184 • Approve contract records and submit contract package to OSC • BSC Responsibilities • Process lease contract record in SFS and submit to agency for approval • Issue Lease purchase orders • Process lease payments, manual and automated • Contract Administration including, amendments, holdovers, assignments, etc. • BSC does not administer any other agency specific contracts

  4. Processing Stand Alone Purchase Orders BSC ensures that purchases are made in accordance with State Finance Law and Procurement Council Guidelines

  5. Purchasing Contact Information Contact by Phone: 518-457-4272 • Follow prompts to reach the appropriate service line • This is the best option for assistance • Phones are covered from 8:30–5:00, Monday - Friday Contact by Email: • Emails must be directed to the specific service line, not an individual. The exception would be that you are working directly with a BSC staff member for an ongoing issue. • Changes to and inquiries regarding stand alone purchase orders: OGSpurchasingunit@ogs.ny.gov • Request for, changes to, and inquiries regarding purchase orders that encumber funding for agency specific contracts: Contractpos@ogs.ny.gov

More Related