ACING AN AUDIT: MANAGING YOUR RLF GRANT FILE Audio 866-299-3188 Code: 202 566 2773. EPA Rlf webinar. October 31, 2013. ( Section A )- Acing an Audit: Grants File Management-R4 RLF PO Perspective ( Section B )- Acing an Audit: Grants File Management-EPA R4 RLF Grantee’s Perspective.
(Section A)- Acing an Audit: Grants File Management-R4 RLF PO Perspective
1/ Measuring Success/Tracking Documents
2/ Program Related Documents
3/ Cleanup Planning Documents
RLF Loan Program Materials:
Program Manager Materials:
EPA Property Profile Form (WAM)
Legal Property Description
Brownfields Agreement (if applicable)
Final Remedial Action Plan
30-day Public Review Notice
Public Information Plan
Please run the below ad one time on (date) in the NON-LEGAL SECTION of the Classifieds. Place a border around the ad and bold the lead lines. The ad should be created in the most economical size. Please bill to Sunshine Ventures, LLC, reference should be EPA Brownfields.
Analysis of Brownfields Cleanup Alternatives (ABCA) and other documents for the Sunshine Ventures, LLC Project can be viewed at:
Downtown Library Annex
123 Main Street
Questions and comments concerning the plan should be directed to Sam Jones,
Sunshine Ventures, LLC
987 First Street
Phone: (101) 987-6543Sample Forms- 30 Day Public Review
Plan for Sunshine Ventures Brownfields Cleanup Project
US Fish & Wildlife
Our agency (name) plans to use grant funds from the Environmental Protection Agency (EPA) to lend for Brownfields remediation activities at property located at _________ , North Carolina. The intended reuse of the property is _________________________________________.
The scope of work consists of ____________________________.
Please comment on this project as soon as possible concerning its possible impact on endangered species in the area. If you have questions or require additional information, please contact me at 101- 234-5678 or _(email)_________________________.
A location and site map is included for your reference.
Thank you for your time and cooperation.ESA Consultation Sample Letter
Our agency intends to use grant funds from the Environmental Protection Agency to lend for Brownfields cleanup activities at (site address).
Under the terms of our Brownfields grant, we are required to investigate through the appropriate state office what, if any, adverse impact our project activities may have on historic properties. We have researched the available history of this property and the adjacent properties, and we are of the opinion that our project activities would have no adverse impact on historic properties whatsoever.
We are formally requesting that your office investigate this matter and provide us with written communication relative to your position. Concurrence that assessment activities at this time will not have any effect on historic preservation in the area is appreciated. Please feel free to contact me if there is any additional information that we can provide to aid in your determination.
(continued)SHPO Consultation Letter Sample
Brief description of the site, including a description of the physical site characteristics such as vegetation, slope, the presence of any structures, and a brief history of the development of the site, if known. This could include such things as if the site was built on imported fill, or filled and graded.
Information in your files or reports as to whether the site or any part of it is listed on, or eligible for listing on, the National Register of Historic Places, and/or an Indian Reservation. Please include any correspondence with your State Historic Preservation Officer (SHPO).
Activity Information: provide EPA details of the kinds of activities that will occur, where they will occur, and what care will be taken to minimize any potential impacts.
If historic tax credits are part of the funding, the borrower will have necessary documentation.SHPO Consultation Letter Sample (2)
Based upon the information supplied in your loan request for additional funding, the Loan Review Board has approved your request for a loan of $xxxxx. According to our internal policies, this loan will be made from a grant from the Environmental Protection Agency (EPA) Revolving Loan Fund Program.
The loan term shall be based on a thirty-year term with a 5-year full maturity rate. The interest rate shall be xxx percent (x%) fixed. Principal and interest are accrued and deferred until no later than July 1, 2013. Beginning July 1, 2013, monthly payments shall be in the amount of $xxx with the balance of the loan payable in full on July 1, 2018. Further, this loan offer is subject to the following additional terms and conditions:
The RBI RLF funds shall be used to pay for cleanup planning activities and for asbestos remediation activities at 505 Summer Hill Road, Anytown, USA.
Mr. Sam Jones will provide his unconditional personal guarantee and will provide a title policy for the property. Current business casualty/hazard insurance shall be maintained on Sunshine Ventures, LLC, in an amount sufficient to cover the total outstanding debt, with (Grantor- your name) named as loss payee.
All closing costs and recoding fees are the responsibility of the borrowers and shall be paid at the time of closing.
We are pleased to be able to support this exciting project.Sample Commitment Letter
Task 2 Establish RLF and Grant Program
Task 3 Operate RLF and Grant Program
Task 4: Market RLF and Grant Programs
Task 5: Cleanup & Redevelopment Planning
Task 6 Applicant Screening
Task 7 Other: Approximately 1.2% of total funds is allocated and needed for task overages and/or unforeseen and unplanned budgetary needs.
Task 8 Loans and GrantsMatch Report Sample
All funding commitments
Sources & Uses of Funds
Deed of Trust
Federal Freedom of Information Act, 5 U.S.C. § 552.
ACRES- new information should be entered when you make a new loan or subgrant.
Senior Planner / BF Program Manager
Land-of-Sky Regional Council
339 New Leicester Hwy, Suite 140, Asheville, NC 28806