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Archival Description and Access After Finding Aids. Daniel Pitti Institute for Advanced Technology in the Humanities University of Virginia § November 2008. Overview. Traditional (print) archival access Reimagining Description and Access ICA and communication standards (EA…)

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slide2

Daniel Pitti

Institute

for

Advanced Technology in the Humanities

University of Virginia

§

November 2008

overview
Overview
  • Traditional (print) archival access
  • Reimagining Description and Access
  • ICA and communication standards (EA…)
  • Where we are going …
  • Current status of transition
  • Closer Look at EAC-CPF
  • Final thought
traditional description
Traditional Description
  • Finding aids (narrowly defined)
  • Single print apparatus
  • Provenance-based: all records by a single creator treated as a unit
  • A hierarchy of whole-part
  • Components of description intertwined
  • Example: Rostovzeff (the old standby)
slide5
EAD
  • 1998, DTD, SGML and XML
  • 2002, DTD, SGML and XML
  • 2007, Schema, but conforming to 2002 DTD
  • Currently EAD is about finding aids
    • A single apparatus
    • Render in print (“classic” finding aid)
    • Render in browser
reimagining description and access 1
Reimagining Description and Access (1)
  • Rigorous analysis of the logic and structure of archival description
  • Recognition of the functional inadequacy of single apparatus
  • Increasing differentiation and formal definition
    • Components of archival description
    • Relations between components
reimagining description and access 2
Reimagining Description and Access (2)
  • Reimagining not entirely new
  • Peter Scott, "The Record Group Concept:  A Case for Abandonment"  American Archivist 29:493-504 (October 1966)
  • Advanced technologies: means to realizing description and access
components of archival description
Components of Archival Description
  • Description of records (as such)
  • Context: creators
  • Context: functions and activities documented in records
  • Components interrelated with one another
  • Dedicated descriptive semantics and structure for each component
international council on archives and encoded archival
International Council on Archives and Encoded Archival …
  • ISAD(G) / EAD (records: 1994; 2000)
  • ISAAR(CPF) / EAC-CPF (context: corporate bodies, persons, families; 1994, 2003)
  • ISDF / EAC-F (context: functions; 2008)
  • ISDIAH / EAG ([repository] guide; 2008)
what we need to do
What We Need To Do
  • Complete work on EAC-CPF and EAC-F
  • Revise EAD
    • Accommodate moving the present into the future
    • EAD needs to accommodate EAC-CPF and EAC-F namespaces
    • Simplify EAD
      • Considerably less “mixed content”
      • Move “label” and “head” to out-of-line, i.e., make <archdesc> purely about description
  • Make EA… standards relational database “friendly”
current status of work
Current Status of Work
  • EAC-CPF in draft
  • Preliminary testing
      • 109 MARC records > XML Slim > EAC-CPF
      • Three Australian records
        • Bright Sparcs > EAC-CPF
        • People Australia (ANL)
  • EAC-CPF Tag library underway (multilingual)
  • ISDF/EAC-F to follow
  • EAD: revise here, revise now!
eacwg members
EACWG Members
  • Anila Angjeli (BNF)
  • Basil Dewhurst (ANL)
  • Wendy Duff (Toronto)
  • Hans-Joerg Lieder (SBB)
  • Dennis Meissner (MHS)
  • Victoria Peters (Glasgow)
  • Daniel Pitti (Virginia)
  • Chris Prom (Ill.)
  • Jennifer Schaffner (OCLC)
  • Bill Stockting (BL)
  • Stefano Vitali (SAF)
  • Kathy Wisser (UNC)
  • Karin Bredenberg (SNA)
  • Lina Bountouri (Athens)
eac cpf 1
EAC-CPF (1)
  • Authority control for corporate bodies, persons, and families but more …
  • Controlled vocabulary description of named entity (place, occupation … and extensible)
  • Prose biography or history of entity
  • Chronological list (date, place, event)
eac cpf 2
EAC-CPF (2)
  • Designed to be relational database “friendly”
  • Designed to be used in an international, multilingual, and shared environment
  • Designed to enable ingesting and integrating
    • Authority control records
    • Biographies and histories
    • From two or more sources
    • Based on one or more sets of descriptive rules
    • To provide union access
eac cpf 3
EAC-CPF (3)
  • Designed to provide access to resources in any form created by or about the same entity
    • Archival records (of course)
    • Books and journal articles
    • Museum objects
    • Whether Internet-accessible or not
  • Designed to facilitate creation of organizational charts and family trees
slide19
If you would like to look at a diagram of the schema in its current draft, please visit the following web site:

http://www.iath.virginia.edu/~dvp4c/eac-cpf/cpf.xsd.html