Email & File Deletion Strategy Consultancy

1. EMAIL & FILE DELETION STRATEGY CONSULTANCY Contoural Inc

2. The struggle to delete or keep email is a real dilemma. It happens with everyone because there is always a struggle in assessing the value of emails, wrapped in a fear of deleting data, which might be useful at some point of life. Everyone knows and realizes the significance of digital record because you might need to refer to any email at any point, therefore, there has to be certain PROOF of something that was stated. Same is the case with the struggle to delete any file. • Keeping everything in inbox or in your system is also not a good approach because it drains your resources significantly. This article discusses 7 reasons for email and file deletion which can make it easier for you to trash what you no longer require. •

3. AFFECTS HUMAN SEARCH SPEED This sure is one of the biggest reasons to reduce the heap of emails and files you have in your system. True that you can organize the data in different folders and make the search process quick. But, you would definitely agree that it is easier to visually scan through a list of 10 items versus 500. And the process cannot be sped up using filters because it might not give you the required results. An efficient Email & File Deletion Strategy can make the search process efficient due to a shorter list. •

4. SLOWS COMPUTER SEARCH SPEED As more and more data keeps piling up on a system, it will require a significant amount of time to go through a large number of emails and files. A simple search operation will take more time because of having to scan thousands of items. Despite the robust processors, a large number of data items and emails slow down the speed of the system. Therefore, you must seek a reliable email and file deletion strategy to speed up your computer’s speed. •

5. COMPLETELY WORTHLESS ITEMS TAKING UP YOUR SPACE Many times, you are keeping the data which has completely no value for you over the period of time. It is lying there just because you fear that it might be required in the future. The record of an employee who has left your company for more than a decade or data about a product which has become irrelevant in the wake of technology, or anything which cannot be needed in the future should not be taking up space in your system. And, it is wise to utilize your adopted email and file deletion strategy. •

6. FRAGMENTED RECORDS Quite often majority of your files or emails are those emails which contain incomplete, fragmented or informal information. For example, there might be tens of files in your system which are for the same project, but contain different progression of the project. These can be simple reviewed documents, which hold no value now when you have a complete and concise formal document. Once you have consolidated record of something, the fragmented files should be shown to the trash folder. •

7. OLD RECORDS MIGHT NOT ALWAYS BE HELPFUL It might be a misconception that the record of every single correspondence can be beneficial at the end of the day. Because, while running a business you might not remember every aspect of communication taken place with various stakeholders. Realistically, who can remember every conversation one has had with clients, manufacturers, suppliers, distributors, employees, investors and so on. So, you might be over assessing the value or worth of a file or email, whereas it might not even be worthy of being remembered in your brain’s records. And even if you remember the existence of any required record, you can have a rough idea about its content. However, over a longer period of time, you are less likely to find what you’re looking for and you’ll end up wasting precious time. •

8. COMPARE IT WITH A DIFFERENT REALITY Can you imagine saving every single piece of document, fragmented and incomplete, as well as the physical mail you receive. This does not sound practical or smart approach. Of course, other than taking too much of space, it only keeps adding to your mental baggage of having too much piled up. And clearly, much of it might not have any value. By that logic, it seems only plausible to go for email and file deletion strategy. •

9. CONTOURAL INC Yes, we realize it is a really catch-22 situation. But an efficient and experienced data handling company can make it really convenient to delete emails and files based on their worth and value. For effective email and files deletion strategy consultation, talk to our representative at Contoural Inc today, tell us your business needs and we will be happy to assist you. •

10. THANK YOU