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Object sheet. DRAFT…. Notes . What is now called a ‘packed’ block sum, will be any block sum that is flagged: ‘No’, ‘No’, ‘No’. Packed block sums must be reported on and broken down into projects as soon as possible. See also last slide Ownership of a capital item

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object sheet

Object sheet

DRAFT…..

slide2

Notes .

What is now called a ‘packed’ block sum, will be any block sum that is flagged: ‘No’, ‘No’, ‘No’.

Packed block sums must be reported on and broken down into projects as soon as possible.

slide3

See also last slide

  • Ownership of a capital item
    • Ownership is the institution approved by Council as the recipient of the funds.
  • Delegation of management
    • Management of an object can be retained by the owner or delegated at every ‘level’.
    • So,
    • A block sum can be managed by the ‘owner’ or delegated to a manager
    • A project can be managed by the ‘owner’ or delegated to a manager
    • A sub-project can be managed by the ‘owner’ or delegated to a manager
    • A contract can be managed by the ‘owner’ or delegated to a manger
    • Notes.
    • The default manager is the owner, until such time as the ‘owner’ delegates management.
    • After the initial delegation, then that dept/person is the default manager for the lower levels, until changed, and then that person cascades downwards.
slide4

Example. Block sum

(old ‘packed block sum’)

Flags: PE: No Reactive: No Rehab: No

slide5

Example. Block sum

(old ‘packed block sum’) Flags:

PE: No Reactive: No Rehab: No

slide6

Example. Block sum

(old ‘reactive block sum’)

Flags: PE: No Reactive: Yes Rehab: No

slide7

Example. Block sum

(old ‘reactive block sum’) Flags:

PE: No Reactive: Yes Rehab: No

slide8

Example. Block sum

(old ‘plant and equipment block sum’)

Flags: PE: Yes Reactive: No Rehab: No

slide9

Example. Block sum

(old ‘plant and equipment block sum’) Flags:

PE: Yes Reactive: No Rehab: No

slide10

Example. Block sum

(old ‘rehab’) Flags:

PE: No Reactive: No Rehab: Yes

slide11

Example. Block sum

(old ‘rehab’ : another type of packed block sum) Flags:

PE: No Reactive: No Rehab: Yes

slide16

Contract

Project

Sub-Project

object rules
Object rules
  • If object = ‘block sum’
    • If block sum default flags are unchanged [PE = ‘no’, Reactive = ‘no’], then actions are:
      • Add block sum
      • Add project
    • If user changes default to PE = ‘yes’, then actions are
      • Add a block sum, flagged pe only
      • Add project
      • Add contract
    • If user changes default to Reactive = ‘yes’, then actions are:
      • Add a block sum
      • Add project
      • Add contract
object rules1
Object rules
  • If object is a project, then actions are:
    • Add sub-project
    • Add contract
  • If object is a sub-project, then actions are:
    • Add sub-project
    • Add contract
  • If object is a contract, then no further actions are offered.
so s for contract upload
So =>s for Contract upload

For current upload:

  • Where ‘delegation’ is ‘yes’,
    • Create a sub-project for the value indicated
    • Link contracts to the sub-project
  • Where ‘delegation’ is ‘no’
    • Link contract to the project
    • So, import from the contracts sheet will create sub-projects, and contracts. In some cases the contracts will link directly to the parent project. In other cases they will link to the sub-project first.
delegation or management
Delegation (or management)
  • Ownership
    • Ownership is the structure as indicated on the approved capital budget
  • Management or delegation
    • All objects have managers.
      • Block sums
        • By default the ‘owner’ K100 link person [or] the parent manager where this is different to the owner.
        • Can be changed to another person within the owner or parent manager department or delegated to another department.
        • Thus the manager (or delegation) is part of the attribute information of a block sum.
delegation or management1
Delegation (or management)
  • Management or delegation contd.
      • Projects
        • By default the ‘owner’ K100 link person [or] the parent manager where this is different to the owner.
        • Can be changed to another person within the owner or parent manager department or delegated to another department.
        • Thus the manager (or delegation) is part of the attribute information of a project.
      • Sub-Projects
        • By default the parent manager
        • Can be changed to another person within the parent manager department or delegated to another department.
        • Thus the manager (or delegation) is part of the attribute information of a sub-project.
delegation or management2
Delegation (or management)
  • Management or delegation contd.
      • Contracts
        • By default the parent manager
        • Can be changed to another person within the parent manager department.
        • Thus the manager (or delegation) is part of the attribute information of a contract.