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Family Violence Program Presents:. HOW TO PREPARE YOUR ANNUAL REPORT. Family Violence Program. Previewing instructions: This presentation is intended to be a review on how to prepare your annual report. You can run the presentation at your own pace by using the arrow keys

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slide1

Family Violence Program Presents:

HOW TO PREPARE YOUR ANNUAL REPORT

family violence program
Family Violence Program

Previewing instructions:

This presentation is intended to be a review on how to prepare your annual report.

You can run the presentation at your own pace by using the arrow keys

or let the timed program run itself.

family violence program1
Family Violence Program

Symbols

Takes you to home

Frequently Asked Questions

Contract Managers contact information

Back/Next

Returns you to the slide you were viewing

family violence program2
Family Violence Program
  • Due in our office

by October 15, 2009

family violence program3
Family Violence Program

Before you begin:

Gather your general ledger of revenue and expenses for FY 2009, previous year’s annual report (for reference), and other documents you need to prepare your annual report.

Open your 2009 Annual Report page and go to Part I.

family violence program4
Family Violence Program

Please enter contractor, contract number, contract period and date completed

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Family Violence Program

Enter

your total Family Violence

budget

amounts

Enter your HHSC

reimbursable expenses

This

column

self calculates

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Family Violence Program

Now, go to your Annual Report page, Part II.

Enter the total expenses, related to ALL

family violence program activity,

regardless of who the funding source may be, in the Total Budget column.

Refer to your financial documentation and enter your actual expenses in the HHSC Reimbursable column.

The “Other” column will self calculate.

There can be no negative numbers in any column.

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Family Violence Program

Section III. FY 09 Sources of Non-HHSC Resources –

Cash and Non-Cash Support

You are now going to be entering your Sources of Non-HHSC Resources – Cash and Non-Cash Support

Your program must match the federal dollars allocated to you by HHSC (called FVPSA match). This amount is found in the cover letter that was sent with your FY09 fully executed contract.

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Family Violence Program

Now enter your Cash Sources as shown in

the following example in Part III.

This is FV cash donations from foundations or grants from sources other than HHSC.

Mark the funds you are using for your FVPSA match with an asterisk (*).

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Family Violence Program

What funding source are you using for your FVPSA match?

Mark with *

Mark with *

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Family Violence Program

Now go to your Annual Report page, Part III and add your non-cash sources as shown in the following example.

These can be volunteer hours, donated items,

food, clothing, etc.

Mark your non-cash items that you want to use for your FVPSA match with an asterisk (*).

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Family Violence Program

Non Cash Sources

Mark match

What funding source are you using for your FVPSA match?

Mark match

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Family Violence Program

Automatically

calculates to give you a percentage spent on HHSC programs

___________________________________________

Signature/TitleDate

Last...Don’t forget to sign and date

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Family Violence Program

You are almost done!

Print your annual report page out.

Be sure to sign and date the document.

Include this page with all

detailed financial backup

of revenue and expenses for the period

9/1/2008 through 8/31/2009.

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Family Violence Program

Remember, detailed general ledger by transaction should be cumulative from

September 1, 2008

through

August 31, 2009

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Family Violence Program

Mail completed report to:

HHSC

Robyn Mobley

Family Violence Program

909 West 45th Street, Mail Code 2010

Austin, TX 78751

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Family Violence Program

Frequently asked questions

Q What months do I include with this report?

A You include your whole contract year from September 1 through August 31

Q If I have any questions, who do I call?

A You call your contract manager

Q How do I find out the amount of my FVPSA match?

A You go to your contract allocation letter you received with your approved contract at the beginning of FY 09.

Q What if I spent more on expenses than what was on my budget?

A You will not get reimbursed for overspending.

Likewise, if you did not spend all your allocation, you will be asked to pay back that amount.

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Family Violence Program

Family Violence Program

Manager

Chan McDermott 512 206-5143

Contract Managers:

Annie Rareshide 512 206-5517

Helen Oh 512 206-5565

Humphrey Matthews 512 206-5123

Judy Forbes 512 206-5040

Sandra Steward 512 206-5125

Bill Turner 512 206-5592

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Family Violence Program

Let us know if this type of training/review was beneficial