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Welcome to SOS for SIS

Welcome to SOS for SIS. Read: Student Information Systems Demystified By Todd McIntire Highlight one “Ah-Ha” and share with your neighbors. SOS For Purchasing a New SIS. A CTAP Region IV Workshop. Wiki with Resources at: http:// sosforsis.pbwiki.com /.

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Welcome to SOS for SIS

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  1. Welcome to SOS for SIS Read: Student Information Systems Demystified By Todd McIntire Highlight one “Ah-Ha” and share with your neighbors.

  2. SOS For Purchasing a New SIS A CTAP Region IV Workshop

  3. Wiki with Resources at:http://sosforsis.pbwiki.com/

  4. http://dotank.nyls.edu/Contract_Commons/index.php

  5. Student Information Systems Demystified: By Todd McIntire 5. How robust is the implementation and support system? The support needs for a new SIS are intense. Implementation normally requires more than a full year of focused effort on the part of the district. After the initial installation and conversion process, there are periodic events in the school year-grading periods, semester schedule changes, and end-of-year processes-that can present challenges for the SIS. Inevitable changes in data collection and reporting provisions over time will require support well beyond the first year of implementation. Implementation normally requires more than a full year of focused effort on the part of the district.

  6. Realistic Timeline

  7. Advice from LAUSD

  8. Advice from LAUSD

  9. Advice from LAUSD

  10. Advice from LAUSD

  11. Determining District Needs • What does the SIS need to do? • Who will need access to the SIS? • What do they need from the SIS? • Where is the data now? • How clean is the data?

  12. Determining District Needs

  13. Comparing Systems Multistep process: • Initial Screening • Vendor Fair • Vendor Websites

  14. Comparing Systems

  15. Comparing Systems Secondary Screening: • In-depth Vendor presentations

  16. Comparing Systems

  17. Comparing Systems

  18. Comparing Systems Tertiary Screening • Contact Districts using the system • Cold calls to individual schools using the system

  19. Total Cost of Ownership

  20. Total Cost of Ownership

  21. Implementation Plan

  22. Implementation Plan

  23. Implementation Plan

  24. Implementation Plan

  25. The All-Important Implementation Plan Realistic Timeline • Time to do in-depth needs assessment • Time to research products that meet needs • Phased implementation plan • Successful implementation will take much longer than you anticipate

  26. The All-Important Implementation Plan Stakeholder Involvement • Don’t assume you know stakeholders’ needs – Ask! • Plan for input from all stakeholders from the start • Avoid active opposition by engaging multiple viewpoints

  27. The All-Important Implementation Plan Leadership • Actively work to create buy-in at all levels from the start • Make sure top administrators support the process • Make sure top administrators thoroughly understand the needs assessment results • Clarify the decision-making process at the start • Clarify the goal – reproduce old patterns or create change

  28. The All-Important Implementation Plan Manage the District-Vendor Partnership • Ask to see what YOU want to see, not just what the vendor wants to show • Be sure district needs drive contracts and pricing • Negotiate hard • Make sure the contract is absolutely clear about commitments for • Customization • Training • Data cleansing • Data transfer • Ownership of data • Ongoing support

  29. SOS For Purchasing a New SIS A CTAP Region IV Workshop Janice Morrison <janicem@acoe.org> Jim Freese <jfreese@acoe.org>

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