SOLUTIONS FOR CHILDREN UNICEF IN THE WORLD TODAY. standard 1 UNICEF&SD. Agenda. Procurement statistics Major commodity areas Drug Procurement Supply Distribution Case Study. SUPPLY DIVISION AT A GLANCE 2002. Total procurement: $541 million Offshore procurement:$353 million
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standard 1 UNICEF&SD
Total procurement: $541 million
Procurement of pharmaceuticals differ from procurement of other commodities because the effect of receiving and utilizing a substandard/poor quality product can have severe consequences in terms of damage to the consumers health or treatment failure, because the product does not have the intended effect. Therefore a number of precautions need to be taken when buying pharmaceutical products and these should be followed in a systematic manner.
Important to realize: Regarding sales and marketing efforts, all UN organizations should be treated as individual companies, it is not sufficient to deal with only one of them and expect the information to be replicated automatically to everyone in the UN family.
Who are the potential suppliers?
Where are they situated?
Who and how to pre-qualify?
Marketing authorisation holder? Manufacturer? Distributor?
Product currently registered and marketed? Registered but not marketed? Product registered for export only? No registration?
Certificate of Pharmaceutical Product according to WHO Certification Scheme
Statement of Licensing status of Pharmaceutical Product according to WHO certification Scheme
Questions to ask:
Is there a national list of essential drugs?
Are drugs requested on this list?
If not, why are drugs requested - relevance to the pattern of prevalent diseases?
Procure the most cost-effective drugs in the right quantities, cont.
How many patients can be treated with requested quantities?
Does this tally with morbidity data or past drug consumption figures?
Can the quantity be used before expiry?
Questions to be asked:
Is drug registration requested?
If it is a generics drug - what quality of product are we aiming at supplying? Consider finished product specifications and quality of active ingredient, product stability, therapeutic equivalence.
Product specifications must be clear and detailed in the ITB
Request the following information
Who will prepare invitation to bid (ITB) and handle the commercial aspects
Who decide on standards for product and production, quantities etc.
Who will adjudicate the bid
and take care of quality
Who will take care of delivery
and distribution and monitor
to ensure transparent process
Bids or Requests for Proposals are adjudicated based on total cost, which includes:INVITATION TO BID
Depending on the circumstances, qualified suppliers are either invited to bid or to submit a quotation.
Bid Opening. Bids are opened publicly and suppliers are welcome to attend.
VALUE FOR MONEY
Successful bidders are then notified.
Quality assessment of supplier’s capability takes place before final award.
Drug supply systems need to achieve three main objectives:
The UNICEF Supply Chain can be
as short as one month, as long as one year
(excluding emergency responses)
What does the
Long order processing
Synchronising the arrival
Lack of Distribution Plan
Clear responsibility & procedures
Inventory system & reporting
-Early clearance process
Issue of Purchase Req.
Settlement of Kits Production
Goods Receipts /
Stock Placement into WH
Goods Issue of stock
Warehouse & Logistics Center
Inspection of shipments
Quality Assurance Center
You receive a request from the Ministry of Health for purchase of drugs for the national malaria and HIV/AIDS control programmes. You are given a list of 100 drugs requested.