תפקיד מנהל פרוייקט - סהר מלובני

1. תפקיד מנהל פרוייקט The Role of a Project Manager 1 סהר מלובני

2. Introduction Objectives: • What is a project? • What are the tasks and characteristics of different roles in a project? • project manager • project assistant • project team member • What are the key deliverables and tasks in project administration, and what is their purpose? 2

3. Characteristics of a Project A project typically has • a starting point • an ending point • a unique reason for existence • predefined plan and expected results • a temporary organization • external dependencies • stakeholders 3

4. Project Management Process Program Management Confirm the Baseline Plan the Execution Report the Status Complete the Project 4 Plan Organize the Resources Control the Work Accomplish Project Life Cycle

5. Project Organization 5

6. Approach A succesful project is based on • good methodologies • structured approach (phasing, top-down structure) • efficient tools • systematic and standardized work procedures • systematic management • skilled and motivated people 6

7. The Role of a Project Manager Project manager’s responsibilities are to • ensure that the deliverables of the project meet expectations and fulfill requirements • manage the project according to parameters from program management • manage resources to achieve goals • coordinate and communicate • manage: • scope • quality • budgets and resources • schedule • issues and risks 7

8. The Role of a Project Assistant Project assistant’s responsibilities are to • Run administrative processes in the project • time reporting • progress tracking • financial administration • Arrange meetings and events • scheduling and reservation • preparing materials • creating agendas, minutes of meetingsand other material for meetings • Coordinate project work Note: The project manager can often also bethe project assistant. 8

9. The Role of a Project Team Member Project team member's responsibilities are to • Execute own tasks and create own deliverables to meet expectations and fulfill requirements • Manage own work according to parameters from the project manager • Report own status and issues, resolve problems 9 Note: The project manager and project assistant are also project team members.

10. Characteristics of a Good Project Team Member • “Competence” • technical and functional skills • “Client Service” • managing work and responsibilities • teamwork • quality of work • “Entrepreneurship” • professional behavior • gaining client and team confidence • “Leadership” • commitment to mutual goals • taking responsibility • “Personnel Development” • self-development through work and training • “Professional Attributes” • initiative and decisiveness • interpersonal skills • communication skills 10

11. Project Administration Tasks and Deliverables • Planning • Project Plan • Work Plans • Project Standards • Quality Expectations 11

12. Sample: Quality Expectations 12

13. Project Administration Tasks and Deliverables • Execution: • Time Reporting • Progress Tracking • Status Reporting • Risk Analysis 13

14. Sample: Team Member Time Report 14

15. Sample: Progress Report 15

16. Sample: Risk Analysis 1) Project not completed in schedule 2) Insufficient results prevent overall program completion 3) Project results not sufficient. 4) Designed services cannot be deployed because of costs. 3 High 1 Probability 4 16 2 Low Small Large Effect

17. Project Administration Tasks and Deliverables • Meetings: • Status Meetings • Steering Group Meetings • Agendas • Minutes of Meetings 17

18. Summary • Project administration is one of the keys to a succesful project • where you are • where should you go • how fast you can go • avoid the rocks • No standard way of distributing administrative tasks • can be distributed among the project manager, project assistant and team members as required 18

19. Thanks 19