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Unclassified Information Sharing Service. MNIS. UISS-APAN Site Collection Administrator Training. JERRY GILES. PAUL HILTON . Where are we going?. UISS-APAN Site Collection Admin. Agenda. Requirements for a Site Collection Admin What’s a Site Collection? What’s a Site Collection Admin?

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slide1

Unclassified Information Sharing Service

MNIS

UISS-APAN Site Collection Administrator Training

JERRY GILES

PAUL HILTON

uiss apan site collection admin
UISS-APAN Site Collection Admin

Agenda

Requirements for a Site Collection Admin

What’s a Site Collection?

What’s a Site Collection Admin?

Permission Groups

Building a Site

Site Settings

Site Features

Exercise

Site Collection Features

Recap

slide4

UISS-APAN Site Collection Admin –

Requirements

  • Complete the UISS-APAN Site Owner Training
  • Submit your request via your COCOM to APAN ASP KM Lead
  • Review the UISS-APAN Community Owner Information Assurance Training
  • Complete the UISS-APAN Site Collection Administrators Training Course
  • Complete the UISS-APAN Site Collection Administrators Form
slide6

What is a Site Collection?

A group of sites built on Microsoft Windows

SharePoint Services under a top-level site. 

Web Application

Site Collection

Top-Level Site

Site

Site

Site

Lists

Lists

Lists

Libraries

Libraries

Libraries

Objects

Objects

Objects

uiss apan site collections
UISS-APAN Site Collections

APAN

/s

/scape

/apcn

/pfa

/sof

/epp

https://wss.apan.org/scape - CENTCOM

https://wss.apan.org/apcn - AFRICOM

https://wss.apan.org/pfa - SOUTHCOM

https://wss.apan.org/sof - SOCOM

https://wss.apan.org/epp - EUCOM

site collection admin
Site Collection Admin

What is a Site Collection Admin?

  • Manages the sites, contents, and users
  • Has access to everything within the collection
  • Creates and deletes sites and sub sites
  • Controls site features
  • Provides best practices guidance
  • Organizes the site collection – layout and groups
  • Does not have the same power as a SharePoint admin
  • Must be careful with power
slide9

Site Collection Admin –

Activities

  • Create/delete sites
  • Edit sites
  • Manage Permissions within a site and their site collection
  • Create/delete content
  • Create/delete templates
  • Create/delete/manage meta tags (Term Store)
  • Activate/deactivate Site Functions
slide10

Site Collection Admin - Restrictions

  • Cannot change the UISS-APAN master page
  • Cannot change the site theme
  • Cannot authorize or post FOUO without approval from Multinational Information Sharing Program Management Office (MNIS PMO)
  • Cannot add members to the Site Collection Administrators permission group
  • Cannot use SharePoint Designer
  • Must notify the APAN APS KM Lead when you are no longer in the position
site collection organization
Site Collection Organization

Once you have a site collection…

Everybody wants in

So you need…

Organization!

site collection permissions
Site Collection Permissions

User and Group Permissions

user group permission levels
User – Group – Permission Levels

Users – Individuals within the community

Paul Revere

Group – A selection of users

Paul Revere and the Raiders

Permission Levels – Allowable actions for users/groups

site collection default user groups
Site Collection Default User Groups
  • Owners - administrators
  • Members – read, write, contribute
  • Visitors - read

Naming Convention: Site Collection name + Group name

Example: Site Collection name is PFA

  • PFA Owners
  • PFA Members
  • PFA Visitors
additional site collection user groups
Additional Site Collection User Groups
  • Approvers
  • Designers
  • Hierarchy Managers
  • Restricted Readers
  • Site Collection Managers
  • Style Resource Readers
  • svc_spinstaller
  • System Account
  • Viewers
  • NT AUTHORITY\Authenticated Users

= Logged in users

permissions inheritance
Permissions – Inheritance

Inherit permissions from parent

&

Parent Site

Child Site

Same Permissions

Don’t inherit permissions from parent

&

Parent Site

Child Site

Unique Permissions

permissions inheritance example
Permissions Inheritance - Example

/scape

XYZ breaks inheritance

ABC site inherits permissions

  • SCAPE Owners
  • SCAPE Members
  • SCAPE Visitors
  • XYZ Owners
  • XYZ Members
  • XYZ Visitors

ABC

XYZ

  • Approvers
  • Designers
  • Hierarchy Managers
  • Restricted Readers
  • Site Collection Managers
  • Style Resource Readers
  • svc_spinstaller
  • System Account
  • Viewers

XYZ1 inherits

XYZ1

XYZ2

XYZ2 breaks inheritance

  • XYZ2 Owners
  • XYZ2 Members
  • XYZ2 Visitors
building a site
Building a Site

What is the first thing you need for a site?

A plan!!

collaborating or publishing
Collaborating or Publishing

Collaborating

Publishing

  • Posting documents
  • Multiple authors
  • Team contributions
  • Forums
  • Blogs with comments
  • Posting
  • Wikis
  • RSS Feeds

Team production

Owner production

Team consumption

Team and visitor consumption

building a site planning
Building a Site - Planning
  • What is the purpose of the site?
  • Publishing or collaboration?
  • Is there already an existing site that fulfills these goals?
  • Do I need an entire site?
  • Who needs access to the site?
  • Does the site need to be searchable?
  • Should information within the site be tagged?
  • What kind of navigation is needed within the site?
setting it up
Setting It Up

Get the requirements, first!

1. Construct the Site.

2. Modify the Roles

3. Set Anonymous Access

4. Set Manage Access Request

5. Add Site Logo and Description

building a new site
Building a New Site
  • Navigate to the collection root
    • Example - wss.apan.org/scape

2. Click on Site Actions  New Site

choose a site type
Choose a Site Type
  • Choose the Site Type – Strongly suggestion APAN Default
    • Click on APAN, under All Categories
  • Add Title
  • Add simple URL
  • Click on More Options
set the options
Set the Options
  • Add a description
  • Change the Permissions Default to Unique, for parent sites
  • Leave the Navigation setting (No) for parent sites
modify the p eople in roles
Modify the People in Roles

Default Roles

  • Owners
  • Members
  • Visitors

Confirm or create the Visitors role

Update the people in the Members and Owners roles

anonymous access
Anonymous Access

Click on Site Actions  Site Permissions

Click on Anonymous Access

Select the access level

manage access requests
Manage Access Requests

Click on Site Actions  Site Permissions

Click on Manage Site Access Requests

Leave check, if site access requests allowed

Change or remove the address

site regional settings
Site Regional Settings
  • Set the date and time stamp location
  • Define 12 or 24 hour clock
  • Define the start of the work week

Default Regional Setting Hawaii

slide35

Search and Offline Access

Search setting for site

Search setting within web parts

Setting for using with SharePoint Workspace (Office Pro 2010)

site features page 1 of 2
Site Features – Page 1 of 2

Click on Site Actions  Site Settings  Manage site features

site features page 2 of 2
Site Features – Page 2 of 2

Note: Not all features have been activated by Central Admin, yet

slide40

Site Administration - Exercise

It’s your turn to drive…

  • Build an APAN default site using your name + Test, such as Eddie Test
  • Set Anonymous access to everything
  • Set the Access Requests to your email account
  • Set the region to the east coast
  • Don’t allow your site to show up in the results
  • Turn on the Site Feature for a Wiki page
recap
Recap
  • A site collection contains many sites and sub sites
  • Organization is important
  • SharePoint has default groups and permission levels
  • Plan before you build a site
  • Provide best practice to your site owners
  • Use site settings to tailor your site
  • Implement features to enhance a site
site administration
Site Administration

You should know how to…

  • Delete a site
  • Make a template site, library, list
  • Create a search scope
site administration delete a site
Site Administration - Delete a Site

Within a site, click on Site Actions  Site Settings

site administration delete a site1
Site Administration - Delete a Site

Be sure to check the site name before you click delete

slide45

Site Administration -

Templates

  • Save sites as templates for consistency
  • Save custom lists to avoid rebuilding

Create templates to save time!

site administration save a template
Site Administration- Save a template

Within a site, click on Site Actions  Site Settings

A site collection admin can save a site, a list, and library as a template…

With or without content

Be aware that a site template will be available to all sites within your site collection!

access routes to site collection
Access Routes to Site Collection

Site Administrator Access Routes

2. From root site

1. From any site

site collection administration controls
Site Collection Administration Controls

Wait…

Not all controls are available to SCA

site collection admin people and groups
Site Collection Admin – People and Groups

People and Groups

Add or remove people (individuals)…

Not usually used at root level

Paul Revere

Add/remove/manage groups…

Not usually used at root level

Paul Revere and the Raiders

recap1
Recap
  • UISS-APAN is a version of SharePoint
  • Not all features are activated
  • Control users and groups at the site level
  • Be careful when you delete a site
  • Templates can be time savers
  • Site Admins have lots of power..
  • Be careful
site administration1
Site Administration

You have learned a lot in this course, but …

there is a lot more to know

site collection architecture
Site Collection Architecture

Top Level

Site

Page

Site 1

Site 2

Sub site 1

Sub site 2

Sub site 1

Site Page 1

Sub-sub site

Sub site 2 page