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Dam It !. Larry Gall Peabody Museum of Natural History Yale University. Dam It !. Dam It !. You crashed my EMu client again, you %}&$ !. It wasn’t me, you #@^* loser !. Dam It !. You crashed my EMu client again, you %}&$ !. It wasn’t me, you #@^* loser !. Dam It !.

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slide2

Dam It !

Larry Gall

Peabody Museum of Natural History

Yale University

slide4

Dam It !

You crashed my EMu client again, you %}&$ !

It wasn’t me, you

#@^* loser !

slide5

Dam It !

You crashed my EMu client again, you %}&$ !

It wasn’t me, you

#@^* loser !

slide9

Dam It !

AM

am

noun

slide10

Dam It !

AM

am

noun

slide11

Dam It !

AM

am

S

^

noun

slide15

About DAM Peabody

DAM Brief DAM Review

slide16

About DAM Peabody

DAM Brief DAM Review

DAM Yale & DAM EMu

peabody collections counts functional cataloguing unit
Peabody CollectionsCounts & Functional Cataloguing Unit
  • Anthropology 325,000 Lot
  • Botany 350,000 Individual
  • Entomology 950,000 Lot / Individual
  • Invertebrate Paleontology 325,000 Lot
  • Invertebrate Zoology 325,000 Lot
  • Mineralogy 35,000 Individual
  • Paleobotany 150,000 Individual
  • Scientific Instruments 4,000 Individual
  • Vertebrate Paleontology 125,000 Individual
  • Vertebrate Zoology 185,000 Lot / Individual

2.7 million database-able units => ~12 million items

peabody collections functional units databased
Peabody CollectionsFunctional Units Databased
  • Anthropology 325,000 95 %
  • Botany 350,000 22 %
  • Entomology 950,000 16 %
  • Invertebrate Paleontology 325,000 80 %
  • Invertebrate Zoology 325,000 31 %
  • Mineralogy 35,000 85 %
  • Paleobotany 150,000 60 %
  • Scientific Instruments 4,000 100 %
  • Vertebrate Paleontology 125,000 60 %
  • Vertebrate Zoology 185,000 95 %

1,331,000 of 2.7 million => 49 % overall

slide30

About DAM Peabody

DAM Brief DAM Review

slide31

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for audio, video and other media content.

ECM: enterprise content management describes solutions which address similar features but in a wider range of industries

or applications.

slide32

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

slide33

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

slide34

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

slide35

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

slide36

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

[CIA] assets

slide37

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

slide38

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

[CIA] assets

Asset preservation,

slide39

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

[CIA] assets

Asset preservation, not deletion

slide40

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

slide41

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

slide42

DAM: management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

MAM: sub-category of DAM, mainly for digital photographs, audio, video and other media content.

ECM: enterprise content management describes solutions which address similar features but in a wider range of industries

or applications.

slide53

About DAM Peabody

DAM Brief DAM Review

slide54

About DAM Peabody

DAM Brief DAM Review

DAM Yale & DAM EMu

slide56

Motivation - why give a DAM ?

Yale actively pursuing a campus-wide strategy for all digital assets whose

architecture includes DAM and cross-domain discovery/search mechanisms

Get YPM assets into new contexts for scholarly engagement; cost share

Place YPM non-biological collections in proximity to their Yale peers

Items in e.g., YPM Anthropology and Instruments Departments more closely

related to Art Department & Art Gallery than to YPM biological collections

Integrate all of YPM’s digital assets into a common environment

Digital collections assets managed in EMu, but no such “curatorial system”

exists for non-collections assets (e.g., Events, Exhibits, Public Education)

as these are scattered widely on CDs, hard drives, shoe boxes, et al.

slide57

Motivation - why give a DAM ?

Yale actively pursuing a campus-wide strategy for all digital assets whose

architecture includes DAM and cross-domain discovery/search mechanisms

Get YPM assets into new contexts for scholarly engagement; cost share

Place YPM non-biological collections in proximity to their Yale peers

Items in e.g., YPM Anthropology and Instruments Departments more closely

related to Art Department & Art Gallery than to YPM biological collections

Integrate all of YPM’s digital assets into a common environment

Digital collections assets managed in EMu, but no such “curatorial system”

exists for non-collections assets (e.g., Events, Exhibits, Public Education)

as these are scattered widely on CDs, hard drives, shoe boxes, et al.

slide58

Motivation - why give a DAM ?

Yale actively pursuing a campus-wide strategy for all digital assets whose

architecture includes DAM and cross-domain discovery/search mechanisms

Get YPM assets into new contexts for scholarly engagement; cost share

Place YPM non-biological collections in proximity to their Yale peers

Items in e.g., YPM Anthropology and Instruments Departments more closely

related to Art Department & Art Gallery than to YPM biological collections

Integrate all of YPM’s digital assets into a common environment

Digital collections assets managed in EMu, but no such “curatorial system”

exists for non-collections assets (e.g., Events, Exhibits, Public Education)

as these are scattered widely on CDs, hard drives, shoe boxes, et al.

slide59

Motivation - why give a DAM ?

Yale actively pursuing a campus-wide strategy for all digital assets whose

architecture includes DAM and cross-domain discovery/search mechanisms

Get YPM assets into new contexts for scholarly engagement; cost share

Place YPM non-biological collections in proximity to their Yale peers

Items in e.g., YPM Anthropology and Instruments Departments more closely

related to Art Department & Art Gallery than to YPM biological collections

Integrate all of YPM’s digital assets into a common environment

Digital collections assets managed in EMu, but no such “curatorial system”

exists for non-collections assets (e.g., Events, Exhibits, Public Education)

as these are scattered widely on CDs, hard drives, shoe boxes, et al.

slide60

Motivation - why give a DAM ?

Yale actively pursuing a campus-wide strategy for all digital assets whose

architecture includes DAM and cross-domain discovery/search mechanisms

Get YPM assets into new contexts for scholarly engagement; cost share

Place YPM non-biological collections in proximity to their Yale peers

Items in e.g., YPM Anthropology and Instruments Departments more closely

related to Art Department & Art Gallery than to YPM biological collections

Integrate all of YPM’s digital assets into a common environment

Digital collections assets managed in EMu, but no such “curatorial system”

exists for non-collections assets (e.g., Events, Exhibits, Public Education)

as these are scattered widely on CDs, hard drives, shoe boxes, et al.

slide61

Motivation - why give a DAM ?

Yale actively pursuing a campus-wide strategy for all digital assets whose

architecture includes DAM and cross-domain discovery/search mechanisms

Get YPM assets into new contexts for scholarly engagement; cost share

Place YPM non-biological collections in proximity to their Yale peers

Items in e.g., YPM Anthropology and Instruments Departments more closely

related to Art Department & Art Gallery than to YPM biological collections

Integrate all of YPM’s digital assets into a common environment

Digital collections assets managed in EMu, but no such “curatorial system”

exists for non-collections assets (e.g., Events, Exhibits, Public Education)

as these are scattered widely on CDs, hard drives, shoe boxes, et al.

slide65

YUAG

YCBA

slide66

YUAG

YCBA

slide67

Artesia application programming

interface (API) was well exposed

xxxxxxxxxxxxxx

YUAG

YCBA

slide68

Artesia application programming

interface (API) was well exposed

xxxxxxxxxxxxxx

YUAG

YCBA

slide76

About DAM Peabody

DAM Brief DAM Review

DAM Yale & DAM EMu

slide81

YPM

Synopsis of the path to

slide82

YPM

Synopsis of the path to

DAM Politics

^

slide86

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide87

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide88

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide89

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide90

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide91

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide92

Only a small percentage of digital projects are using any recognized metadata standards

Long-term maintenance and support is a critical but largely unrecognized need

No current mechanism exists for disseminating information on existing digital projects

slide104

YUAG

YCBA

YPM

YUL

slide105

All partners looking for lots of asset storage and cross-domain asset discovery

YUAG

YCBA

YPM

YUL

slide106

All partners looking for lots of asset storage and cross-domain asset discovery

YUAG

YCBA

Essential

Beyond Critical

YPM

YUL

Important

slide107

YUAG

YCBA

YPM

Phase I partners

slide115

Cross Collections Discovery (CCD)

OAI-PMH

Harvest /store XML from native schemas (e.g., DwC, CDWA)

Crosswalk all schemas to a “Yale CCD Common Discovery Model”

Deliver Yale collections items in one-stop-shopping environment

slide116

Cross Collections Discovery (CCD)

Q1 2010

BETA

OAI-PMH

Harvest /store XML from native schemas (e.g., DwC, CDWA)

Crosswalk all schemas to a “Yale CCD Common Discovery Model”

Deliver Yale collections items in one-stop-shopping environment

slide119

Artesia DAM

Harvest /store XML into a common Artesia-specific model

That model mirrors “Yale CCD Common Discovery Model”

Use Library of Congress BagIT to deliver assets to DAM

slide120

Artesia DAM

Q2 2010

Harvest /store XML into a common Artesia-specific model

That model mirrors “Yale CCD Common Discovery Model”

Use Library of Congress BagIT to deliver assets to DAM

slide121

Artesia DAM

Q2 2010

Harvest /store XML into a common Artesia-specific model

That model mirrors “Yale CCD Common Discovery Model”

Use Library of Congress BagIT to deliver assets to DAM

slide122

Artesia DAM

Q2 2010

Harvest /store XML into a common Artesia-specific model

That model mirrors “Yale CCD Common Discovery Model”

Use Library of Congress BagIT to deliver assets to DAM

slide128

ODAI adopted BagIt to move

stuff around the entire YDC

slide132

XML

OAI-PMH

slide136

“hot folder”

in the DAM

where an ingest

monitor grabs it

slide144

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide145

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide146

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide147

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide148

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide149

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide150

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide151

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide152

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide153

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

^&*($

slide154

Select a multimedia IRN

Select operation (e.g., new, update)

Decide contents of bag based on operation

Build the bag using BagIt

Drop bag into DAM hot folder

DAM monitor ingests the bag/asset

DAM monitor provides logging/messages

Retrieve and parse the messages for the bag

Round-trip DAM info into multimedia IRN

Resize the EMu copy of

asset to small derivative

^&*($

slide161

YUAG

YCBA

YPM

slide162

YUAG

YCBA

YPM

Since early mid summer,

>250,000 assets ingested,

many exceeding 100 mB

slide163

YUAG

YCBA

YPM

2008-2010 DAM timeframe

was not without anxiety…

slide164

YUAG

YCBA

YPM

slide165

YUAG

YCBA

YPM

slide166

YUAG

YCBA

YPM

slide167

YUAG

YCBA

YPM

slide168

YUAG

YCBA

YPM

slide169

YUAG

YCBA

YPM

slide170

YUAG

YCBA

YPM

Hey, I’ve seen her before …

slide171

YUAG

YCBA

YPM

slide172

YUAG

YCBA

YPM

slide173

Yale

Digital

Silos

slide174

X

Yale

Digital

Silos

slide180

Dam It !

@%!+

^&*($