5 Best Practices for Preparing a Contract Administration Plan.

1. 5 BEST PRACTICES FOR PREPARING A CONTRACT ADMINISTRATION PLAN MEASURE MANAGE

2. Once the ink is dry on the contract you've signed, you still need to actively manage the transaction in order to make sure that it goes off without a hitch. That's what a contract administration plan is for: a formal document that describes how both parties will remain in compliance with the terms of the contract throughout the length of the agreement. In order to maximize the chances of a successful contract and reduce friction and disagreements, your contract administration plan should be as definitive and detailed as possible. Following the five guidelines below will help make your next contract administration plan an excellent one. 1. DEFINE THE SCOPE AND DELIVERABLES Clearly defining the project's scope and deliverables at the outset is important for two reasons: • First, it helps you avoid scope creep, in which requirements gradually and insidiously expand during the project, putting the contract's success at risk. • Second, it lets both parties know exactly what to expect at the end of the project. In addition to defining the deliverables, you should include clear standards for the acceptance of each deliverable, in order to minimize the chances of disputes. 2. INCLUDE A DETAILED TIMELINE Every contract has a given time period during which it is in effect. Your contract administration plan should include start and end dates for the project, as well as the deadlines for each of the deliverables. In addition, you should include the frequency with which the contractor will send periodic updates about progress on the project and on each deliverable. https://measuremanage.com.au

3. 3. SORT OUT FINANCES At this stage, you should already know the pricing structure for the contract: how much the contractor will be paid, in what format and at what intervals. This should be formalized in the contract administration plan, along with a mechanism for additional expenses in the event the contractor requires more funds. 4. PLAN THE WORK The contract administration plan should include detailed work plans that assign employees and funds to each part of the project. If you need to make use of third-party personnel such as temp workers or outsourcing firms, you need to mention it at this stage so that you can make plans well in advance. You should also include descriptions of how you will measure performance throughout the project so that corrective action can be taken if necessary. 5. ANTICIPATE THE RISKS Even the best-laid plans can go wrong through no fault of your own: natural disaster can strike, employees can quit and economic and financial conditions can change rapidly. As such, contract administration plans should identify some of the most likely risks to befall the project, and include provisions for what to do in the event they occur. The work plan that you create should include some leeway and flexibility in terms of time and budget so that you can recover from these events without endangering the success of the project. FINAL THOUGHTS Winning the bid and signing the contract are important first steps, but drafting a contract administration plan ensures that you have a strategy for the success of the contract. In order to have greater control, visibility and security and to streamline your processes throughout the contract lifecycle, consider using a dedicated contract management software solution. https://measuremanage.com.au

4. CONTACT US We are your one-stop shop for handling construction projects in Australia. From initial planning to the final contract, we provide a range of ancillary services which enable you to complete your projects successfully. We are looking forward to hearing from you. Feel free to get in touch with us! MAIL US AT info@measuremanage.com.au CALL US ON 0498 202 445 VISIT us on https://measuremanage.com.au Location: 10 Ripplevale Cir, Carramar WA 6031, Australia