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LETTER WRITING. Letter Writing - Intro. Part of total job search process Communication skills indicator No single correct way, but generic impersonal form letters don’t cut it. Types of ‘Job Search’ Letters. Application/cover – to apply for a specific position

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letter writing intro
Letter Writing - Intro
  • Part of total job search process
  • Communication skills indicator
  • No single correct way, but generic impersonal form letters don’t cut it
types of job search letters
Types of ‘Job Search’ Letters
  • Application/cover – to apply for a specific position
  • Appreciation/thank you – to follow up
  • Prospecting – to inquire about general availability of positions
  • Networking – to arrange an informational interview/meeting
  • Acceptance – to accept and confirm a job offer
  • Withdrawal – to remove your job application from consideration
  • Rejection – to decline a job offer
examples of non job search letters in business
Examples of NON Job Search Letters in Business
  • Purposes:
  • To present a sales proposal to a customer.
  • To present a financial proposal to a customer.
  • To set up a committee meeting.
  • To set up a business meeting.
  • To offer a position to a new employee.
  • To communicate to fellow employees a new company policy.
  • To write a letter of recommendation in support of a colleague for a new job.
  • To request and justify company support of a specific departmental proposal (e.g. new equipment, additional funding).
  • To request information or additional information.
  • To respond to an inquiry.
letter writing principles apply to all letters
Letter Writing Principles(apply to all letters)
  • Identify purpose, at the beginning
  • Organize material into paragraphs
  • Be professional
    • High quality paper
    • Error free
  • Address to specific individual
  • Be succinct, get to the point
letter writing principles apply to all letters1
Letter Writing Principles(apply to all letters)
  • Be positive
    • (optimistic, productive, reasonable, responsible)
  • Cater to reader’s interests
  • Sign and keep copy
other technical suggestions on letters
Other Technical Suggestions on Letters
  • Center letter (side to side, top to bottom)
  • Capitalization
    • Don’t overdo it (e.g. no need to cap job titles, seasons of the yr, courses taken, senior, agriculture, etc.)
  • Punctuation
    • Don’t overuse commas, semicolons; use periods to avoid run-on sentences; no need to use period after two-letter abbreviation of state or street
  • Spelling
    • No mistakes (use spell check); pay attention to hyphenated words (e.g. in-depth, two word adjectives preceding noun).
other technical suggestions on letters1
Other Technical Suggestions on Letters
  • Small words better than big words
    • Examples: try vs endeavor

end vs terminate

begin vs commence

  • Short sentences better than long sentences
    • Example: ‘That’s one small step for man, one giant leap for mankind.’ – Neil Armstrong
  • Use consistent verb tense (active preferred)
    • Example: don’t write ‘consistent verb tense should be used’
other technical suggestions on letters2
Other Technical Suggestions on Letters
  • Use conversational style
    • Example: ‘There has been an affirmative decision with regard to program termination’ vs ‘The company is ending the program’.
    • Example: ‘Enclosed herewith is the aforementioned and requested information’ vs ‘I am enclosing the information you requested’
q what do the following have in common
Q. What do the following have in common?
  • indepth
  • first hand
  • alot
  • all around
  • midwest
  • coop
a they all contain an error
A. They all contain an ‘error’.
  • in-depth
  • firsthand
  • a lot
  • all-around
  • Midwest
  • co-op
application letter paragraphs e g
Application Letter Paragraphs (e.g.)
  • 1st – purpose, interest, position, source
  • 2nd – qualifications, evidence, refer to resume
  • 3rd (+) – sell yourself
  • 4th – suggest action (interview, meeting, phone call). Show appreciation.
thank you letter paragraphs e g
Thank You Letter Paragraphs (e.g.)
  • 1st – purpose (express appreciation, follow up)
  • 2nd – reemphasize qualifications, reiterate interest
  • 3rd – provide supplemental information (if any)
  • 4th – reiterate thanks
acceptance letter paragraphs e g
Acceptance Letter Paragraphs (e.g.)
  • 1st – Purpose
  • 2nd – Confirmation of terms, action to be taken
  • 3rd – Express appreciation, reiterate interest