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Integrated National Education Information System ( iNEIS TM ). C4A-AL Manage Student Allowances. Process Flow. Process Flow. Flowchart: Manage Student Allowances. C4A-AL01: Allowance Application. Description:

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Integrated national education information system ineis tm

Integrated National Education Information System (iNEISTM)

C4A-AL Manage Student Allowances





C4a al01 allowance application
C4A-AL01: Allowance Application

  • Description:

    • This function allows Student Welfare Officer (SWO) to create a new allowance application or review existing applications.

  • Granted Role:

    • Student Welfare Officer (SWO)

  • Menu Path:

    • Home > Student Financials > Student Allowances > Allowance Application


How to use
How to use

  • Navigate via menu path:

    Home > Student Financials > Student Allowances > Allowance Application

    2. Click Add a New Value tab

    3. Enter Academic Institution value

    4. Enter Student ID value

    5. Select Allowance Type value

    6. Click the Add button


Add new application
Add New Application

Navigation: Home > Student Financials > Student Allowances > Allowance Application

Note:

Fill in ALL the required fields.

Click on the ADD button.





Save the allowance application
Save the Allowance Application

Clicking the ‘Save’ button will save the application page.


Application is a success
Application is a Success

Successful Application will be routed for approval.

Unsuccessful Application will be automatically rejected and the reason will be posted in the Remarks field.



C4a al02 allowance application approval principal of the school
C4A-AL02: Allowance Application Approval :Principal of the School

  • Description:

    • This function allows the Approvers to approve or deny an allowance application.

  • Granted Role:

    • Principal of the School

    • Department of Schools (JSS)

  • Menu Path:

    • Home > Worklist


How to use1
How to use

  • Login as First Approver (Principal)

  • Navigate to Home > Worklist

  • Search for the required link to Allowance Application page

  • Click on the required link

  • First Approval – Approve Application

  • Application Statuswill be automatically changed to Pending Application Approval



Search for allowance application
Search for Allowance Application

Note:

Look for Student ID and the Application ID


Approver principal of the school
Approver – Principal of the School

Note:

Principal Denies – Application will not be routed to second approver.

Note:

Principal Approves – Application will be routed to the second approver.



How to use department of schools jss
How to use – Department of Schools (JSS)

  • Login as Second Approver (Department of Schools - JSS)

  • Navigate to the screen via menu path

  • Search for the required link to Allowance Application page

  • Click on the required link

  • Enter the Approval Reference Number

  • Second Approval – Approve Application

  • Application Status: Approved


Approver department of schools jss
Approver – Department of Schools (JSS)

Note:

Follow the same steps as the School Principal to get to this page (Allowance Application Page)





C4a al03 calculate disbursement amount
C4A-AL03: Calculate Disbursement Amount

  • Description:

    • This process selects all students who are eligible for allowance payment. For each student, the process calculates the allowance amount based on the student’s attendance.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Student Financials > Student Allowances > Allowance Disbursement


How to use2
How to use

  • Navigate to the screen via menu path:

    Home > Student Financials > Student Allowances > Allowance Disbursement

  • Click on the Add New Value tab

  • Enter Run Control ID value

  • Click on the Add button

  • Direct to Disburse Allowance page


Add a new value
Add a New Value

Note:

Enter any value in the Run Control ID field.

Click on the ADD button.

Navigation: Home > Student Financials > Student Allowances > Allowance Disbursement


Calculate disbursement amount process
Calculate Disbursement Amount Process







Batch number
Batch Number

It is IMPORTANT that the Batch ID generated is remembered. It is to be used in the next processes.



C4a al03 allowance disbursement amount
C4A-AL03: Allowance Disbursement Amount

  • Description:

    • This function allows Student Welfare Officer (SWO) to check the disbursement amount for each student selected in the Batch and send it for approval.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Student Financials > Student Allowances > Allowance Disbursement Amount


How to use3
How to use

  • Navigate to the screen via menu path:

    Home > Student Financials > Student Allowances > Allowance Disbursement Amount

  • Find an Existing Value tab

  • Enter Batch ID value

  • Click on the Search button

  • Direct to Allowance Disbursement Amount page

  • Verify Information

  • Click on the Submit Button

  • Allowance Disbursement Amount will be routed for approval.


Batch id
Batch ID

Navigation: Home > Student Financials > Student allowances > Allowance Disbursement Amount





C4a al04 allowance disbursement approval principal of school
C4A-AL04: Allowance Disbursement Approval:Principal of School

  • Description:

    • This function allows Principal to approve the Allowance amount to be disbursed.

  • Granted Role:

    • Principal of the School

  • Menu Path:

    • Home > Worklist


How to use4
How to use

  • Navigate to the screen via menu path

  • Search for the page link

  • Direct to Allowance Disbursement Approval page

  • Click on the Approve All button

  • Change the Approval Status to Denied if particular students do not meet criteria

  • Click on the Submit button



Search for the page link
Search for the page link

Note:

Look for the Group ID







Important notes
Important Notes

  • Student Welfare Officer creates a Payment Voucher in TAFIS for payment to the students.



C4a al04 student allowance disbursement
C4A-AL04: Student Allowance Disbursement

  • Description:

    • This page allows teachers and principals to view the allowance amount posted for each students over the years.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Student Financials > Student Allowances > Student Disbursement Amount


How to use5
How to use

  • Navigate to the screen via menu path:

    Home > Student Financials > Student Allowances > Student Disbursement Amount

  • Enter a value in the Student ID field

  • Click on the Search button

  • Student Allowance Disbursement page

  • Verify Information


Navigate2
Navigate

Navigation: Home > Student Financials > Student Allowances > Student Disbursement Amount




Flowchart terminate allowance for clearance
Flowchart: Terminate Allowance for Clearance

Termination Type

Transferred, Withdrawn or Graduated Students

Students under Clearance

Individual Student


Flowchart terminate allowance for clearance1
Flowchart: Terminate Allowance for Clearance

Termination Type

Transferred, Withdrawn or Graduated Students

Students under Clearance

Individual Student


C4a al05 allowance termination for clearance
C4A-AL05: Allowance Termination for Clearance

  • Description:

    • This function allows Student Welfare Officer to terminate the allowance for all students who have Transferred, Withdrawn, Graduated from the school. No approval for this process.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Student Financials > Student Allowances > Terminate Allowance


How to use6
How to use

  • Navigate to the screen via menu path:

    Home > Student Financials > Student Allowances > Terminate Allowance

  • Click Add a New Value tab

  • Enter a value in Run Control ID field

  • Click the Add button

  • Direct to Terminate Allowance page


Navigate3
Navigate

Note:

Enter any value in the Run Control ID value.

Click on the ADD button.

Navigation: Home > Student Financials > Student Allowances > Terminate Allowance









Check t erminated applicant
Check Terminated Applicant

Navigation: Home > Student Financials > Student Allowances > Allowance Application



C4a al06 allowance termination for individual student
C4A-AL06: Allowance Termination for Individual Student

  • Description:

    • This function allows Student Welfare Officer to terminate allowance for individual students. This termination request requires approval.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Student Financials > Student Allowances > Allowance Application


Flowchart terminate individual allowance
Flowchart: Terminate Individual Allowance

Termination Type

Transferred, Withdrawn or Graduated Students

Students under Clearance

Individual Student


How to use7
How to use

  • Navigate to the screen via menu path:

    Home > Student Financials > Student Allowances > Allowance Application

  • Click Find an Existing Value tab

  • Enter a value in Academic Institution field

  • Enter a value in Student ID field

  • Click on the Search button

  • Direct to Allowance Application page

  • Click on Application Status drop-down menu

  • Click on the “Allowance Termination Request”

    9. Click on the Save button


Navigate4
Navigate

Navigation: Home > Student Financials > Student Allowances > Allowance Application





C4a al07 allowance termination for individual student
C4A-AL07: Allowance Termination for Individual Student

  • Description:

    • This function allows the approvers to approve or deny Termination Request.

  • Granted Role:

    • School Principal

    • Department of Schools (JSS)

  • Menu Path:

    • Home > Worklist


How to use8
How to use

  • Navigate to the screen via menu path

  • Search for the required link

  • Direct to Allowance Termination Request page

  • Click on the Approve button

  • Request routed to Second Approver



Integrated national education information system ineis tm
Link

Note:

Look for Student ID and the Reference Number


School principal first approver
School Principal – First Approver

Note:

Approved > Second Approver


Department of schools jss second approver
Department of Schools (JSS) - Second Approver

Note:

Follow the same steps as the School Principal to get to this page (Allowance Termination Request).






C4a al8 rejection letter
C4A-AL8: Rejection Letter

  • Description:

    • This function allows Student Welfare Officer to create Rejection Letter for unsuccessful applicants

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Student Financials > Student Allowances > Allowance Rejection Letter


How to use9
How to use

  • Navigate to the screen via menu path:

    Home > Student Financials > Student Allowances > Allowance Rejection Letter

  • Click on the Add a New Value tab

  • Enter a value in the Run Control ID field

  • Click on the Add button

  • Allowance Rejection Letter page


Navigate6
Navigate

Navigation: Home > Student Financials > Student Allowances > Allowance Rejection Letter


How to use10
How to use

  • Navigate to the screen via menu path

  • Enter a value in the Academic Institution, School, Run Option, Application Date, Application End Date, Today’s Date (Malay), Principal’s Name and Student ID fields

  • Click on the Run button

  • Process Scheduler Request page

  • Allowance Rejection Letter page

  • Click on the Report Manager link

  • Report Detail page


Select run option individual student
Select Run Option – Individual Student

List of Run Option:

By default, the field is blank.

‘All Students’ – System will run a process where all students whose applications are ‘Rejected’ in the School, will be selected for Rejection Letter.

‘Individual Student’ – System will run a process and create the Rejection Letter for an individual student.


Select run option all students
Select Run Option – All Students

Note:

Follow similar steps in Individual Student process:

Take note Process Instance Number > Report Manager > Find PDF file








C4a al8 generate list of allowance applications
C4A-AL8: Generate List of Allowance Applications

  • Description:

    • This function allows Student Welfare Officer to generate report to list out all students who applied for allowance.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Reporting Tools > Query > Query Viewer


How to use11
How to use

  • Navigate to the screen via menu path:

    Home > Reporting Tools > Query > Query Viewer

  • Enter MOE_ALLOWANCE_APPLICATIONS in the Begins with field

  • Click on the Searchbutton

  • Click on theHTML link to generate the report online

  • Enter values in the Institution, Allowance Type, Application Statusand Application Date fields

  • Click on the View Resultbutton

  • Click on the Excel Spreadsheetlink to export the list as an Excel file.


Navigate7
Navigate

  • Navigation: Home > Reporting Tools > Query > Query Viewer






C4a al8 generate list of allowance payments
C4A-AL8: Generate List of Allowance Payments

  • Description:

    • This function allows Student Welfare Officer to generate report to list out all students who have allowance payments.

  • Granted Role:

    • Student Welfare Officer

  • Menu Path:

    • Home > Reporting Tools > Query > Query Viewer


How to use12
How to use

  • Navigate to the screen via menu path:

    Home > Reporting Tools > Query > Query Viewer

  • Enter MOE_ALLOWANCE_PAYMENT in the Begins with field

  • Click on the Searchbutton

  • Click on theHTML link to generate the report online

  • Enter the values in the Institution, Allowance Type, Campus and Month fields.

  • Click on the View Resultbutton

  • Click on the Excel Spreadsheetlink to export the list as an Excel file.


Navigate8
Navigate

  • Navigation: Home > Reporting Tools > Query > Query Viewer