K9 SGT Meeting 1 July 2015

1. K9 SGT Meeting 1 July 2015 Agenda for Tonight’s Meeting: • Review where we are with Team Membership Policy • Review Draft K9 Aims/Mission Statements • Review of K9 Vehicle Requirements • Directions for possible grant from Motorola Solutions (due July 17) • Mission Effectiveness Review (Chris) • Policy for Software and Supplies Reimbursement (Guy) • “ESF-9” for Snohomish County • Regularly Scheduled SGT Meeting (Guy)

2. K9 Team Membership and Progression SGT Meeting Minutes from May, 2015: The committee reviewed the Team Membership Guideline updates. It was agreed that we want this to be team-based, not discipline based. The overall guidelines were agreed to pending Seth reviewing with Claudia Celano for trailing team perspective. Actions after July 1 SGT Meeting: Chris to send Guy the latest draft. Guy will incorporate all content into an update of the K9 SOP (will be done in August)

3. K9 Team Strategic Vision (Background from current K9 SOP) Mission Statement Assist the Snohomish County Sheriff’s Office, through the use of volunteer K9 resources, in locating lost persons in an efficient and timely manner, under the auspices of Snohomish County Volunteer Search and Rescue. ‘Secondary’ Training and Certification disciplines The primary focus of the SCVSAR K9 teams is locating live subjects, so new Handlers have been encouraged to achieve an Airscent or Trailing certification before training a second discipline and that will continue to be the case.

4. K9 Team Strategic Vision (Primary Aims Statements) The K9 Team will support wilderness and urban search efforts by having the capability to deploy 6 certified airscent teams (Handler +K9 + Field Support) for every mission. The K9 Team will support urban and rural search efforts by having the capability to deploy 2-3 certified trailing teams (Handler +K9 + Field Support) for every mission. Actions after July 1 SGT Meeting: These Aims Statements were approved by SGT, and will be presented at next K9 Team meeting.

5. K9 Team: Secondary Capabilities 1 July 2015 Secondary Aims Statements A. K9 teams will be able to search in snow-covered terrain, and to indicate appropriately if subject located in snow. (This does not include avalanche search and rescue). B. K9s will be able to indicate appropriately if a deceased subject or human remains are located during a search. (This does not include LE / HRD activities). C. K9 teams will be able to search through buildingsand structures, including areas with unstable surface conditions, with appropriate level of effectiveness and safety-awareness. (This does not imply formal disaster training). Actions after July 1 SGT Meeting: These Aims Statements were approved by SGT, and will be presented at next K9 Team meeting.

6. Major* Equipment Purchases (Recommended Process Flow) Market the concept Document the need Consensus on the need Financial Due Diligence Purchase Proposals Requirements a) b) c) d • As needed from: • K9 SGT • K9 Team • SCSO • Board • As needed • to: • K9 SGT • K9 Team • SCSO • Board • Budget check • Initial cost estimates • Reality check • Budget priorities Review and approval Purchase Consensus on how used * Examples of major purchases: Trucks, boats, rocket ships

7. K9 Support Vehicle: Rationale 1 July 2015 Like other specialty teams, the K9 Team requires logistical support that goes above and beyond what is typically provided by unit vehicles.

8. K9 Support Vehicle: Vehicle Requirements and Tactical Considerations Vehicle Requirements: Sized to carry driver, 2 K9s, & 2 other personnel. Capable of storing/carrying K9 team critical gear + personal mission gear. Configured to support radios, chargers, GPS, etc. Configured with safety lights, driving lights, K9 and SCVSAR logos. Vehicle GPS for navigation to wilderness and urban locations. High clearance, 4-wheel drive + bumper power winch. Configured with power/charger for electronic gear (e.g., laptops, phones). Tactical Considerations: Secondary mission would be to assist other SAR units as a requested resource for county, state, or federal emergencies. K9 team will need to train and maintain a pool of 3-5 qualified drivers (who could also be available as needed to drive other SAR vehicles). Will need to establish SOPs for storage, maintenance, and vehicle use. Consider mobile internet + computer to support topo & aerial mapping.

9. K9 Support Vehicle (KSV): Resolved at July 1 SGT Meeting Order of Priorities for Use of K9 Support Vehicle: Centralized storage and transport of critical K9 gear and equipment. Mission support functions (radios, communications, mapping). Transport of humans and K9s “Hard Kennel” vs Crate Configuration: SGT consensus was to configure the KSV with sturdy “airline type” crates, rather than built in hard kennels. The crates would be securely strapped to tie-down points in the KSV. This would provide for maximum flexibility in use of the KSV (for gear, humans, or K9s). Portable crates could later be replaced by built-in kennels if the need arises. Actions after July 1 SGT Meeting: Seth and Chris will prepare a “one-pager” to allow the K9 team to evaluate the advantages/disadvantages of the “truck vs. suburban” decision. June will prepare an overview of financial (budget) capabilities and restrictions to help us understand funding trade-offs and how much we might be willing to spend on a KSV. (SGT determined that priorities for funding are (in order): Training, Equipment, Vehicle

10. K9 Support Vehicle (KSV): Financial Overview (per Treasurer June) As of July 2015, we have about 90K in the bank. We are planning on spending about 30K before the end of 2015. So … starting balance in 2016 would be about 60K. Not including grants, we may get about 10K in donations in 2016. General operating expenses are about 6K per year. So: If (in 2016) we spent 30K of our current funds on a KSV, And, received the usual 10K in donations*, And, spent the usual 6K in operational costs, We would have a remaining balance of about 34K. * This does not include any new grants (such as the Motorola grant). If we got a new grant, that would make it easier to free up more funds for the KSV.

11. July 1 SGT Meeting: Other Decisions • Motorola Solutions Foundation Grant: • June and Pam will proceed with an application for this grant: • Will aim for about $20,000 • Our submission will focus on funds for training (not equipment). • If we get this grant, then it would free up other funds to help with KSV purchase. • Jackets and Shirts • In August, Guy will order the next batch of K9 Team jackets, so that we will have a supply for new members who qualify in 2015 and 2016. • Chris and Guy will be ordering K9 Team polo shirts (511, navy blue, embroidered with K9 Team logo). These are cotton, and will be used for “public events”, not missions. A variety of men’s and women’ sizes will be ordered so that we will have enough for qualified K9 Team members for at least 2015-2016. These polo shirts will be available for certified K9 Handlers and Field Support. • Regularly Scheduled SGT Meetings: • Future SGT meetings will be at 7PM on the 3rd Wednesday of each month. • Chris will set up to host meetings remotely (via Skype for Business). • One meeting each quarter will still take place at Camp Mansfield.

12. Reimbursement for SW and Supplies (Draft Policy) Mapping Software K9 Team members in good standing who meet the following requirements are eligible for reimbursement of the costs of mapping software (both initial purchase and annual updates as needed): a) Prior approval for purchases over $200 is obtained*. b) 90% of the use of the mapping software is used to support K9 training and / or SCVSAR missions. Printing Supplies K9 Team members in good standing who meet the following requirements are eligible for reimbursement of the costs of printing supplies (paper, ink, copying costs, etc.): a) Prior approval for purchases over $200 is obtained*. b) The use of the printing supplies is used to support K9 training and / or SCVSAR missions. * In lieu of prior approval for each purchase, the K9 Team Leader can establish a standing pre-approval individuals who routinely meet the above requirements. Actions after July 1 SGT Meeting: Determined that a formal policy or guideline was not needed. Seth can approve as needed, and money is already in the budget.