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Using GSA Multiple Award Schedules (MAS) - Advanced GSA Expo May 2010
FAS Office of Acquisition ManagementMAS Program Office • Judith R. Nelson Chief, Special Programs Branch • Tommy Benton Senior Procurement Analyst
What is a Federal Supply Schedule? • Government-wide contract vehicle for commercial products, services, and solutions • Also known as Schedules and Multiple Award Schedules (MAS) • Statutory Authority: Section 201, Federal Property and Administrative Services Act of 1949
Schedule Facts • Over 11 million supplies and services • 35 open and standing solicitations published on FedBizOps • Over 18,000 Schedule contracts (80% are small businesses) • Over 15,000 small businesses • Woman-owned small: 3,800 • Veteran-owned small: 2,500 • Service Disabled Veteran Owned Small: 1,000 • Small Disadvantaged: 2,300 • 8A: 1,600 • HubZone: 600
Who can use a Schedule? • Federal agencies and activities of the executive, legislative and judicial branches; • Government contractors authorized in writing by a federal agency pursuant to 48 CFR 51.1; • Mixed ownership government corporations (as defined in the Government Corporation Control Act); • The government of the District of Columbia; • State and Local Governments as authorized by Congress; and • Other activities and organizations per GSA Order ADM 4800.2E, Eligibility to Use GSA Sources of Supply and Services
Why Use a Schedule • Compliance with competition, environmental, socio- economic requirements (applies to agency SBA goals); • Variety and availability of sources; • Electronic systems; • Discounts are within the negotiated pricing; and • Reduced acquisition lead time
Award of the Schedule Base Contract • FAR Parts 38 and 12; • Acquisition Planning; • FedBizOps; • Responsibility determinations; • Terms and Conditions; and • Fair and reasonable pricing.
Schedule Ordering ProceduresFAR 8.4 • Orders not requiring a Statement of Work (SOW) • Orders requiring a Statement of Work • American Recovery and Reinvestment Act of 2009 (ARRA) • DoD Section 803 Ordering Procedures
Schedule Ordering Procedures, cont. KEY POLICIES and CONCEPTS • Five year base contract + 3 five year Options; • Acquisition Planning (Far Part 7); • Price Reductions; • Micro-purchase Threshold; and • Maximum Order
Orders Not Requiring a SOW FAR 8.405-1 • Up until micro-purchase – place order directly • Micro-purchase to Maximum Order – review at least three Schedule contracts (DoD – See Section 803 Ordering Procedures) • Above Maximum Order – “shall” seek a price reduction “Price reductions may be sought at any time”(FAR Subpart 8.405-1)
Orders Requiring an SOW FAR Part 8.405-2 • Request for Quote (RFQ) • Up until micro-purchase – place order directly • Micro-purchase to Maximum Order – provide to at least three Schedule contractors (DoD – See Section 803 Ordering Procedures) • Above Maximum Order – • Provide to more contractors • Seek price reductions eBuy meets the fair notice requirements “Price reductions may be sought at any time”(FAR Subpart 8.405-1)
American Recovery and Reinvestment Act of 2009 (ARRA) • Notices of proposed orders over $25,000 (even under BPAs) must be synopsized (FAR 7.704) • Award notices for MAS orders (even under BPAs) shall follow the procedures in FAR 7.705
DoD Section 803 Ordering Procedures • DFARS 208.405-70 • Orders exceeding $100,000 - Provide fair notice to as many contractors as is practical • Receive offers from at least 3 contractors; • Reasonable efforts to identify qualified contractors; and • Ensure all offers received are fairly considered eBuy meets the fair notice requirements
Blanket Purchase Agreements (BPAs) FAR Part 8.405-3 Benefits: • Opportunity to negotiate improved discounts; • Satisfy recurring requirements; • Leverage agency requirements; • Quicker turnaround on orders; Awarding and Fair Notice Requirements for Orders Against: • Single Award • Multiple Award
BPAs, cont. “GSA Schedule BPAs give agencies a way to more effectively leverage their buying power for recurring requirements. The BPA allows an agency to take the basic contractual terms and conditions that GSA has pre-negotiated and develop a customized agreement that provides better value for the agency’s needs.” • Compete • Negotiate • Review “Achieving Better Value from our Acquisitions” Memorandum for Chief Acquisition Officers and Senior Procurement Executives December 22, 2009 Daniel I. Gordon, Administrator Office of Federal Procurement Policy
Contractor Team Arrangements • Arrangement between two or more Schedule contractors to meet customer requirements; • NOT a prime / subcontractor relationship; • Satisfies the customer with a single turnkey solution; • Maximizes use of one or more Schedule offerings; and • Allows for opportunities for small businesses
Which Purchases Must Be Green? • Purchase card/fleet card purchases • Simplified acquisitions (<$100,000), as available • Acquisitions above simplified acquisitions threshold (>$100,000) • Support services contracts • Detailed scopes of work or performance-based contracting • Blanket Purchase Agreements • Purchase from mandatory sources
Green Products On GSA Advantage! Look for the environmental link on the main GSA Advantage! page 18
Electronic Tools Schedules eLibrary : Is the official online source for complete GSA and VA Schedules and GWACs. eBUY: Is an online RFQ system that allows ordering activities to obtain quotes and issue orders. GSA Advantage! An online shopping service through which ordering activities may place orders against the Schedules.
State and Local Programs • Cooperative Purchasing; • Disaster Recovery; • 1122 Program; • Federal Grantee Access to Schedules in Response to Public Health Emergencies; and • American National Red Cross (2010 Omnibus)
Common Schedule Myths • We can’t use it • You can’t add Terms & Conditions • You can’t seek price reductions • Posting to e-Buy will generate hundreds of quotes
HOT Topics • FAR 51 deviation; • Section 863; • MAS Advisory Panel; • FAI / DAU course integration and available customer training; • Evergreen contracting; and • Electronic Contracting
We Are Here to Help For More Information on Schedules Please Visit www.gsa.gov/schedulesFor Schedule Questions? Email: MASHelpdesk@gsa.govor call toll free: (800) 488-3111 firstname.lastname@example.org email@example.com