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Ivy Tech Region 6 Introductory Data D ay. Ryan R. Johnson Director of Institutional Research. Topics. Introduction Central Office Reports/Online Data Discoverer Basics Discoverer Standard Reports Overview of ODS Excel Basics Resources for Additional Discoverer Training. Introduction.

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ivy tech region 6 introductory data d ay

Ivy Tech Region 6 Introductory Data Day

Ryan R. Johnson

Director of Institutional Research

topics
Topics
  • Introduction
  • Central Office Reports/Online Data
  • Discoverer Basics
  • Discoverer Standard Reports
  • Overview of ODS
  • Excel Basics
  • Resources for Additional Discoverer Training
introduction
Introduction
  • Ryan R. Johnson, MBADirector of Institutional Research765-289-2291, x1725email: rjohnson176@ivytech.edu
  • IR Bouncelistemail: r6-ir@lists.ivytech.edu
role of institutional research
Role of Institutional Research
  • Provide information on students, faculty, programs and financial aspects of the community college.
  • Culture of Evidence
    • “…refers to each college’s ability to know and show how their students move through the institution, from their first day on campus through graduation, to reach their educational goals. Ideally, the data and information derived from transactions with students is used to improve institutional processes, drive decision-making and provide accountability to external and internal stakeholders, including those students themselves.”From Association for Institutional Research Data & Decisions Academy Course
central office reports online data
Central Office Reports/Online Data
  • Central Office sends out standardized reports, primarily on census dates, detailing headcounts/FTE, student outcomes
  • http://www.ivytech.edu/institutional-research/
  • http://wwwcc.ivytech.edu/employee/infonet/institutional-research/
regional data
Regional Data
  • A wealth of Region 6 data is available
    • Discoverer Reports
    • Custom IR Data Requests
  • Discoverer reports include detailed information on many topics, including:
    • Enrollment
    • Student outcomes
    • Advising
    • Class lists
    • Compass scores
    • Demographics
    • VA
    • WED Programs
slide9

Submit requests to IR Bouncelistemail: r6-ir@lists.ivytech.edu

  • IR Data Request Form – Region 6
  • IR Survey Request From – Region 6
accessing discoverer reports
Accessing Discoverer Reports
  • http://www.ivytech.edu/banner
parameters
Parameters

F% used for wildcard

operational data store ods defined
Operational Data Store (ODS) Defined
  • Operational Data Store (ODS)
    • A database designed for queries on transactional data. An ODS is often an interim or staging area for a data warehouse, but differs in that its contents are updated in the course of business, whereas a data warehouse contains static data. An ODS is designed for performance and numerous queries on small amounts of data such as an account balance. A data warehouse is generally designed for elaborate queries on large amounts of data.Source: PC Magazine Encyclopedia at http://www.pcmag.com/encyclopedia_term/0,2542,t=ODS&i=48283,00.asp
significance of ods
Significance of ODS
  • Limitations
    • The Ivy Tech ODS is updated nightly with information from the previous day. The data in the ODS will always be current as of the previous day.
    • The ODS/Banner System is a transactional database. It is important to understand that reports will generate different results when ran on different days, even if the original parameters are unchanged.
    • A transactional database requires data snapshots and warehousing to produce accurate historical reports. Snapshots are maintained for the region and state by Institutional Research
filedrop
FileDrop
  • Provides additional layer of security for non-aggregate data
  • Allows for large file transfer, and helps prevent inbox from becoming too large
additional discoverer training
Additional Discoverer Training
  • Future Data Day events will be announced
  • Online training available via Ivy Tech Training Portal by searching for ODS