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Plan for the Best, Prepare for the Worst

Plan for the Best, Prepare for the Worst. Thank you for attending. Marquee Event Disasters. Forces of Nature The Human Factor Facilities Beyond Our Control Transferring Risk. Forces of Nature. Hurricanes/Tornados Blizzards Earthquakes Floods Heat Waves/Ice Storms.

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Plan for the Best, Prepare for the Worst

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  1. Plan for the Best, Prepare for the Worst Thank you for attending

  2. Marquee Event Disasters Forces of Nature The Human Factor Facilities Beyond Our Control Transferring Risk

  3. Forces of Nature Hurricanes/Tornados Blizzards Earthquakes Floods Heat Waves/Ice Storms

  4. Cancellation/Rescheduling of Event • Who makes the “final call” • Information sources • Committee • Deadline for making the call

  5. Cancellation/Rescheduling of Event • Communications Plan • Message development • Content and tone • Tailored per audience • Methods of delivery • Web site, email, phone, print media, TV, radio

  6. Human Factors • Speaker Problems • Travel Delays, Illness, Accident, Death

  7. Speaker Problems • Travel, Illness, Accident, Death • Early arrival • Rearrange Schedule • Back-up Singers

  8. Human Factor • Who Takes Over For You? • Event “How To” Guide • Before Event • During Event • After Event

  9. Human Factor/Data, Please! • Data Failure • Hardware or software failure

  10. Facilities Contracts • Facilities Contracts • Written to protect facility • Protection for chapter if facility is sold • Fire, water damage, heating & cooling, electrical outage, staff strikes, construction

  11. Beyond Our Control Acts of Terror

  12. Transferring Risk • Event Insurance • Loss of Revenue • 8-6 months prior • Affordable

  13. Planning for the Worst Hope for the Best,Plan for the Worst Sleep Better at Night

  14. Lessons Learned • Put Into Context • If it can go wrong,It will go wrong

  15. Lessons Learned We are not the folkswho have their fingerson the buttons thatlaunch nuclear weapons

  16. Lessons Learned If you keep your cool, others will, also.

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