NMSBA Spring 2011

1. NMSBA Spring 2011 Christoph Brunder Testing Manager

2. New Mexico High School Competency Examination (NMHSCE) Grades 12 and 12+ (required for High School diploma) Reading, Language Arts, Mathematics, Science, Social Studies, Written Composition English and Spanish versions New Mexico Standards-Based Assessment (NMSBA) Grades 3-8 & 11 Reading, Writing, Mathematics (Grades 3-8 and 11), Science (Grades 4, 7 and 11) Social Studies (Grade 11) Only Reading and Math are factored in the AYP calculation New Mexico Assessment Program RDA/cb/SBA Training 2011

3. New Mexico Assessment Program • New Mexico Alternate Performance Assessment (NMAPA) • Grades 3-12+ • Available to students with significant cognitive disabilities who meet the eligibility criteria established by the New Mexico Public Education Department • Administrators need to attend training every 3 years • ACCESS for ELLs • Grades K-12 RDA/cb/SBA Training 2011

4. Testing Schedule • Testing Windows • NMHSCE (Grades12+):January 10 – January 28, 2011 • NMSBA (Grades 3-8 & 11): March 21– April 21, 2011 • ACCESS (all grades): January 12,– February 25, 2011 • NMAPA: Feb 28 – April 8, 2011 • Optimal Testing Times • Mornings • Tuesdays, Wednesdays, Thursdays RDA/cb/SBA Training 2011

5. SBA Content areas tested in Spring 2011 RDA/cb/SBA Training 2011

6. Schedule Options • May adjust order of sessions to accommodate scheduling needs of school. • Students within the same building must take the same session(s) at the same time. • Writing Subtests should be scheduled on the same day for grades 4-8 and 11 • EXCEPTIONS: • Students who are provided with accommodations • Make-up tests RDA/cb/SBA Training 2011

7. Principles of Test Security • Protect the student • Protect your staff • Protect the test • Protect yourself RDA/cb/SBA Training 2011

8. Test Security and Training • Test security is everybody’s responsibility. • Training and test security requirements are outlined in NM PED regulation 6.10.7 NMAC. • The regulation may be found on the web at: • http://sde.state.nm.us/AssessmentAccountability/AssessmentEvaluation/ index.html RDA/cb/SBA Training 2011

9. Test Security: The Basics • Keep test booklets secure before, during, and after testing. • Keep track of and return every test booklet, used or unused. • Ensure that no student has exposure to the assessment prior to test administration. • Never photocopy, discuss, or reproduce in any manner items from any secure test. • Report testing irregularities immediately to RDA! (DO NOT INVALIDATE !) RDA/cb/SBA Training 2011

10. Security of Student Test Booklets • Each student must be assigned one test booklet and one answer book (3rd graders only have one book) • Tests must be stored overnight in a secure area with limited access. • No individuals (including staff members) can review secure tests without approval from the NM PED • Tests must not be left unattended in an unlocked room. RDA/cb/SBA Training 2011

11. Security of Student Test Booklets • When collecting materials after testing each day, Test Administrators (TAs) must inventory booklets. • If a test booklet is missing, the TA must immediately contact the STC to report the loss and commence a search for the missing booklet. • If the test booklet is not found, this incident must be reported to the DTC. RDA/cb/SBA Training 2011

12. Test Security: During Testing DO: • Have a proctor in the room and test monitors in the halls to assist with medical emergencies or obtaining additional test materials. • Allow bathroom breaks during sessions if necessary. Students may be allowed to use the restroom as long as they are escorted to and from the facility by a proctor. RDA/cb/SBA Training 2011

13. Test Security: During Testing DO NOT: • Give students breaks that allow them to leave the room or talk with one another in the middle of a test session. • Allow students to start a test session who arrive late and/or who miss the test directions. (Schedule a make-up session for these students). RDA/cb/SBA Training 2011

14. Test Security: During Testing DO NOT: • Test students on different subtests at the same time when they are all in the same room together. • Read the test to students or a groups of students who don’t qualify for such an accommodation. (Never read the reading part of the test!!!) RDA/cb/SBA Training 2011

15. Reporting Testing Irregularities • A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the Public Education Department (PED) or a school district raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” [6.10.7.7 NMAC] • Suspected testing irregularities should be reported in accordance with procedures outlined in PED Regulation [6.10.7.13 NMAC]. RDA/cb/SBA Training 2011

16. Who can administer the tests? • Only trained, certified staff are permitted to administer tests. • The Test Administrator must be a certified staff member who has received training from the DTC/STC. • In the event schools require additional staff to administer the NMSBA/NMHSCE, other staff members (who have received training) may be used to: - provide one-on-one accommodations to Special Ed or ELL students (i.e., scribing, oral presentation of directions), or - provide one-on-one administration because of other documented IEP accommodations. RDA/cb/SBA Training 2011

17. Who can serve as test proctors? • Parents cannot proctor in their own child’s or relative’s classroom. • Proctors can assist, but may not act as test administrators. • Proctors must sign a non-disclosure form. RDA/cb/SBA Training 2011

18. Assessment Support System • Do not contact the PED! • If questions, check manuals. (both are online) • If Test Administrator (TA) still has questions, ask School Test Coordinator (STC). • If STC still has questions, ask District Test Coordinator (DTC). RDA/cb/SBA Training 2011

19. Responsibilities Before Testing: STC • Verify receipt of sufficient test materials. • Schedule testing for school. • Notify parents of test administration. • Plan for testing students who are eligible for allowable accommodations. • Plan for make-ups (scores are not reported for a content area if even one session is missed). RDA/cb/SBA Training 2011

20. Responsibilities Before Testing: TA • Become very familiar with administration manual. • Identify students who have documented accommodation needs; confer with others if necessary. • Identify students who will require separate settings or who will not be participating in one or more subtests with the larger group. RDA/cb/SBA Training 2011

21. Responsibilities During Testing: TA • Prepare for testing: • Verify that you have a sufficient supply of test booklets and answer booklets. • Obtain sufficient supplies of #2 pencils, erasers, and calculators (for grades 8 and 11 only). • Post a “Do Not Disturb” or “Testing in Progress” sign on the classroom door. • Distribute Test Booklets • When you distribute the test booklets for the first time, have students write their name on the front of test and answer book. RDA/cb/SBA Training 2011

22. Responsibilities During Testing: TA • Ensure adequate lighting, temperature, and quiet atmosphere • Ideally, a testing room should be a typical classroom or familiar environment • Larger rooms may be used but must have adequate security • Follow all directions for a standardized administration. • Students who have cell phones in their possession are to turn them off and place them in their own backpacks to be stored at the front of the testing room during the test session. RDA/cb/SBA Training 2011

23. Test Administration: TAs • Follow directions and scripts in the test administration manuals exactly. • Do not coach students before, during, or after testing; or influence, alter, or interfere with students’ responses in any way. • Remind students to answer every question before there is a break in a testing session. • Proctor the exam actively RDA/cb/SBA Training 2011

24. Helpful Hints: TAs • Under the direction of the TA, students may look through their test booklets just before they start testing to ensure that all pages are properly printed. • If a student asks, you must repeat oral directions in the script of the administration manual to the whole class. • If students finish early, they may read but not write. RDA/cb/SBA Training 2011

25. Completing Biogrids • Pre-ID labels are provided as a convenience for all students who are enrolled in a public school, charter school, state educational institution, or BIE • Use only valid pre-ID labels on answer booklets. A pre-ID label is valid if the following information is up-to-date: • Student’s last name, first name, and middle initial • Student’s date of birth • Student state identification number (STARS) RDA/cb/SBA Training 2011

26. Completing Biogrids • If a Pre-ID label is valid and applied to the answer document: • boxes A-H of the SBA/HSGA answer document do not need to be bubbled. • Do no use a pre-ID label if it contains outdated or incorrect student information. • If no valid pre-ID label is available for a student, the biogrid must be completed including every field on the outside, back cover. RDA/cb/SBA Training 2011

27. Completing Biogrids • Box I – “Form” on the first page of the SBA/HSGA biogrid, must be bubbled for all students regardless of whether a pre-ID label is used. • The second page of the biogrid must be completed for all students, as applicable, by the TA for both the HSCE and the SBA/HSGA after test completion. • Boxes N and O must be bubbled for all students enrolled in a BIE school. • Refer to the SBA TCM sections “Rules for Completing Biogrids in 2011” chart and “Directions for Each Box on the Biogrid.” RDA/cb/SBA Training 2011

28. FAY(Full Academic Year) 120D “Present from 120 day to 120 day in a single school (or district).” 40D 80D Student does not have to be tested at the FAY school 120D 120D RDA/cb/SBA Training 2011

29. FAY – Transition Grades x In transition grades (6th grade in a middle school) count from 40 – 120 day, provided the student came from within district. 120D 40D 80D 120D RDA/cb/SBA Training 2011

30. Attemptedness Rule • Students must answer 15 items in a content area, with a minimum of one response per session. • If a student does not complete one session of an assessment for a specific content area, the entire content area is considered invalid. One content area may be invalidated without invalidating the test for other content areas. RDA/cb/SBA Training 2011

31. Testing Disruptions • Student Illness • Emergency Evacuation • Fire Drill, Lock Down, etc. - Students may be allowed to complete the session at a later time, but may not change response to any test items already answered. RDA/cb/SBA Training 2011

32. When in Doubt • If unsure of student’s ability to take the assessment, attempt the assessment. • If assessment is discontinued & does not comply with the ‘Attemptedness Rule’, enter (6) — “Other Non-Completion” in Test Completion Status box of the Student Biogrid and turn in incomplete booklet. RDA/cb/SBA Training 2011

33. Student moves to another APS school prior to testing • Before the test: • If a student officially withdraws before the testing window and you have label; DO NOT AFFIX THE LABEL. • If you affix the label and the child is not enrolled in your school it will count against participation and performance RDA/cb/SBA Training 2011

34. Student moves to another APS School during the test window • If a child moves to a different school and has started but not finished the test • The answer booklet needs to go with the child. If the child is in grade 3 the new school must have the test booklet • You can deliver it with a form that requires your signature and the receiving school’s signature (each school and RDA get a copy) OR • RDA can deliver it for you RDA/cb/SBA Training 2011

35. Test Invalidation • Student shares answers. • Student makes no attempt to respond to test. • Mis-administration of the test. • DTC has authority and responsibility to invalidate test when standard assessment procedures and policies have been violated in any way. • Invalidations outlined in Procedures Manual (parent refusal, non-allowed modifications, etc.). • Invalid = not participated, no performance • Again, contact RDA before you take action. • If a student moves to the next session w/o receiving instructions please contact me immediately RDA/cb/SBA Training 2011

36. Documentation for All Students • There must be a test booklet returned FOR EACH ENROLLED STUDENT IN EVERY GRADE LEVEL, AND IN EVERY CONTENT AREA ASSESSED. • Affix pre-coded label and/or complete the Student Biogrid on a blank booklet for students not tested (e.g., no shows, invalid tests). • Labels will be available around 03-30 for pick up • NOTE:If a student is no longer enrolled in your school, do not affix the pre-coded label to a blank test booklet. RDA/cb/SBA Training 2011

37. Documentation for All Students • According to the PED, Foreign Exchange students DO NOT need to be tested. Only put their label on a bio-grid if your school has decided to test them. • If a bio-grid is submitted the student will count for participation RDA/cb/SBA Training 2011

38. Documentation for All Students • If a student has used large print: • TA or STC must transfer all MC answers and written responses into a regular test booklet. • Keep the Large Print book with the regular one • If a student has used Braille as a response format: • Appropriate school personnel must transcribe this information into regular print booklet. RDA/cb/SBA Training 2011

39. Final Check • Name on cover of test booklet and Answer document. • Pre-coded label and/or Student Bio-grid are complete/accurate. • Stray marks are erased; erasures are complete. • Return tests to STC: no tape, staples or rubber bands. RDA/cb/SBA Training 2011

40. Prepare Materials for Return • Fill out the appropriate header sheets/group information sheets as directed by RDA. (See handouts) • Package materials as directed by RDA • Keep the original boxes • Check to be sure that all materials are accounted for, and that test materials are separated as directed in manuals and/or by RD • Do not return manuals, Mathematics Reference Sheets, Spanish glossaries, or rulers. Do not save the manuals for the next administration as directions will change from year to year. RDA/cb/SBA Training 2011

41. Following Testing: STC Check test booklets: • There must be a test booklet returned for each registered student in every grade level and every content area assessed. • Verify student roster information and/or student data grids are complete and accurate. • Ensure that the correct bubble is filled in if necessary. For example: Accommodations grid, the Form Number, and the Test Completion Status grid (if other than 0) RDA/cb/SBA Training 2011

42. Duplicate Prevention • Box voided answer sheets with “non scored” test materials (extra test booklets, etc.). • Document any deviation from a single answer sheet (spills, transcriptions, lost) and attach to voided answer sheets at the time of boxing. RDA/cb/SBA Training 2011

43. Test pick-up • Schedule pick up with Claudine at 872-6812 • Please return as early as possible • Pick up window from 04-11 to 04-21 • No more than 25 schools can be picked up in one day • Hot Shots will pick up on scheduled date or you can deliver to Testing Services RDA/cb/SBA Training 2011

44. TestingAccommodations • Adaptations: variations on standardized test administration that do not need to be documented or reported as accommodations. • Accommodations: allowable changes in administration procedures that do not change the construct intended to be measured • Modifications: prohibited changes that cause the measurement of the intended construct to be invalid. RDA/cb/SBA Training 2011

45. Types of Accommodations • Type of accommodation must be documented on the Student Bio-grid. • Students can have more than one accommodation RDA/cb/SBA Training 2011

46. Participation of Students with Disabilities: Three Ways • Participation in standard administration without accommodations. • Participation with allowable accommodations. • New Mexico Alternate Performance Assessment: for students with significant cognitive disabilities who are unable to participate in general assessment, even with accommodations. RDA/cb/SBA Training 2011

47. Participation of English Language Learners • Variety of ways to participate • Depends, in part, on how long the student has attended school in the U.S. • Language of instruction is also an important consideration. • ACCESS classifications • Use most recent W-APT or ACCESS scores available RDA/cb/SBA Training 2011

48. ELL Students: Less than one year in US Schools • May receive language exemption from Reading test. • Language proficiency assessment constitutes participation. • Must take all other subtests. • Option available first year in U.S. only • Does not affect AYP performance results • Does affect participation results RDA/cb/SBA Training 2011

49. ELL Students: Less than 3 Years in U.S. Schools • Student may participate in: • Standard administration of English language test. • English language test with accommodations. • Standard administration of Spanish language test • Spanish language test with accommodations. • Does affect AYP performance results. RDA/cb/SBA Training 2011

50. ELL Students: 3 or More Years in U.S. Schools • Students must participate in English language assessment (with or without accommodations). • However, waiver is available for up to two additional years to continue testing student in his or her home language. • Kindergarten does not count as one of the 3 years. RDA/cb/SBA Training 2011