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APPRAISAL GRAMMAR 101. “Huukt on Fonnix,” reelley wirked fir mee!. REPORT OF FINAL VALUE. THE VALUATION PROCESS. USPAP. Standard 2-Real Property Appraisal, Reporting

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appraisal grammar 101
APPRAISAL GRAMMAR 101

“Huukt on Fonnix,”

reelley wirked fir mee!

uspap
USPAP

Standard 2-Real Property Appraisal, Reporting

“In reporting the results of a real property appraisal, an appraiser must communicate each analysis, opinions, and conclusion in a manner that is not misleading.”

appraisal grammar 1011
APPRAISAL GRAMMAR 101
  • A DOR appraiser presents a credible opinion of value that is well written and supported by market data.
  • A county PA will be more easily convinced if the report is well written.
appraisal grammar 1012
APPRAISAL GRAMMAR 101
  • As appraisers, we often write the way we speak.
  • Our writing must be clear, logical, and easy to understand.
  • Professional writing should be void of slang, clichés, contractions, and colloquialisms.
appraisal grammar 1013
APPRAISAL GRAMMAR 101
  • General principles of grammar we will discuss are:
  • Redundant words
  • Prudent use of words
  • Common misspelled words
  • Commonly misused words
  • Overused hedge words
  • Expression of numbers
  • Proper punctuation
  • Capitalization
  • Writing tips
  • Proof reading
appraisal grammar 1014
APPRAISAL GRAMMAR 101
  • Amateurs complicate…..
          • Professionals simplify

According to Alan Blankenship, Ph.D.,

author of The Appraisal Writing Handbook,

redundant words
REDUNDANT WORDS
  • Close proximity
  • Combined together
  • And also
  • Exactly the same
  • And etc.
  • My own personal opinion
  • Rectangular in shape
  • Refer back
  • Rough estimate
  • Sum total
  • Surrounded on all sides
  • Valuable asset
prudent use of words
PRUDENT USE OF WORDS

Why use several words when few will do. Here are some suggestions.

  • Being of the opinion that, replace with, I believe.
  • Due to the fact that, replace with, since or because
  • For the purpose of, replace with,to or for.
  • Give consideration to, replace with,consider.
  • Has a tendency to, replace with, often.
  • Present time, replace with, present or now.
  • With regard to, replace with, concerning or about.
prudent use of words1
PRUDENT USE OF WORDS
  • A sufficient quantity of, replace with, enough.
  • Place emphasis on, replace with, emphasize.
  • In view of the fact, replace with, because.
  • Inasmuch, replace with, because.
  • Make use of or utilization, replace with, use.
  • Is an indication that, replace with, indicate.
  • Due to the fact that, replace with, because.
common misspelled words
COMMON MISSPELLED WORDS
  • Stratum not stratam
  • Tenant not tenent
  • Duct not ducted
  • Quantity not quanity
  • Comparable not comprable
  • Masonry not masonary
  • Misimprovement is not a word
  • Stratum is singular
  • Strata is plural
  • Complement vs Compliment
commonly misused words
COMMONLY MISUSED WORDS
  • Comparable is not a noun.
  • Actuary is one calculates insurance risk and premiums.
  • Stratum is singular
  • Strata is plural
  • Complement vs Compliment
  • Comparable is not a noun.
  • Actuary is one who calculates insurance risk and premiums.
  • It’s vs Its
  • Sale price vs Sales price
slide14

COMMONLY MISUSED

WORDS

  • Affect vs Effect
  • Capitol vs Capital
  • Principle vs Principal
  • Further vs Farther
  • Utilize vs use
  • Whether (or not)
  • Either (or)
  • Quit Claim vs Quick Claim
legaleze
LEGALEZE

Try not to sound like a lawyer and use simple words.

Avoid words like:

  • Appraisement
  • Predicated
  • Heretofore
words to avoid
WORDS TO AVOID
  • Utilize
  • Above-referenced
  • Consummate
  • Finalize
  • Very
  • and herein
overused hedge words
OVERUSED HEDGE WORDS
  • Appear
  • Seem
  • Likely
  • Probably
  • Is considered
  • Appraiser’s opinion
  • Is deemed
  • Is reported to be
expression of numbers
EXPRESSION OF NUMBERS
  • Numbers 1-9 should be written as words.
  • Fractional numbers are easily read as decimals. Example 1 3/4 acres should be 1.75 acres
  • Decimals less than one should begin with a “0.” Example 0.333
  • Never begin a sentence with a number
  • If several numbers are expressed in the same paragraph, write them all numerically.
punctuation
PUNCTUATION
  • Hyphens: Two or more words used as a modifier and precedes a noun, you must hyphenate.
  • one-story house
  • 10-mile radius
  • 900-square-foot building
  • average-to-good condition.
  • nine-acre parcel
  • Commas: Use commas to separate a series of descriptors, or at a place in a sentence where you would take a breath.
punctuation1
PUNCTUATION
  • Examples: We have inspected small, average, and large-sized homes.
  • The subject property is in a flood zone, however, there was no indication of flooding.
punctuation2
PUNCTUATION
  • Apostrophes: When indicating a singular possessive form of a word, add an ‘s to the word.
  • Example: John’s car, a man’s suitcase, the lion’s mane, or Joel’s office
  • Market’s reaction
  • Building’s foundation
  • When indicating a plural possessive form, add s’.
  • Example: the Corbett’s new home, homeowners’ association, or DOR appraisers’ assignments
  • Acronyms typically require an S with no apostrophe in the plural.
punctuation3
PUNCTUATION
  • Example: GIMs, PRCs, NOIs, and OARs
  • Periods should be placed within parenthesis or quotation marks.
  • Example: Jack McKinnon recently said, “Those DOR senior appraisers are the greatest.”
capitalization
CAPITALIZATION
  • Specific areas or regions should be capitalized. Why do people in the North talk funny? Florida is located in the South.
  • Non-specific directions are not capitalized. Comparable Sale One is located one mile to the north.
  • When making reference to a city, the city of Tallahassee, city is not capitalized.
  • Land Sale One, or Comparable Sale Two are capitalized
  • The word “subject” is not capitalized.
capitalization1
CAPITALIZATION

These are always capitalized.

  • City names and counties
  • Business names
  • Individual names
writing tips
WRITING TIPS
  • Avoid flowery and excessive language.
  • Write concisely, but thoroughly
  • Focus on the facts and the market, not a recollection of the appraisers’ activities.
  • Avoid unnecessary hedging
  • Know your conclusion before writing
  • Reveal logical thought process and analysis.
  • Lead the reader methodically to the conclusion.
  • The reader should be able to predict the conclusion from the discussion.
writing tips1
WRITING TIPS
  • Realize the writer knows more than the reader.
  • Array data in logical order
  • Organize the discussion logically
  • Avoid mathematically derived conclusions
writing tips2
WRITING TIPS
  • FINAL RECONCILIATION
  • Discuss the three approaches to value
  • Discuss the quality and quantity of market data
  • Indicate the appraiser’s level of confidence in applicable approaches
  • Lead the reader methodically to a conclusion
proof reading
PROOF READING
  • Remember spellchecker!
  • Read your work in printed form, not on the computer monitor.
  • When using Word pay attention to the red and green underlines
  • Exchange reports with a coworker.