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Electronic Campus Process & Procedures April 22, 2013

Electronic Campus Process & Procedures April 22, 2013. Southern Regional Education Board. C reated in 1948 by Southern governors and legislators who recognized the link between education and economic vitality .

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Electronic Campus Process & Procedures April 22, 2013

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  1. Electronic CampusProcess & ProceduresApril 22, 2013

  2. Southern Regional Education Board • Created in 1948 by Southern governors and legislators who recognized the link between education and economic vitality. • Works with 16 member states to improve public education at every level, from pre-K through Ph.D.The nation’s first regional interstate compact for education • SREB is a nonprofit, nonpartisan organization headquartered in Atlanta. • Member states are Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia and West Virginia. • SREB’s work is funded by member appropriations and by grants and contracts from foundations and local, state and federal agencies. • Participation in Electronic Campus related initiatives is free to institutions and students.

  3. Student Access Programs & Services • Regional Contract Program for Health Professions (RCP) • Academic Common Market (ACM) • Electronic Campus.org (EC) • SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA) • TheAdultLearner.org

  4. States and Students Save Money Regional Contract Program for Health Professions Academic Common Market

  5. Regional Contract Program “The Regional Contract-for-Services Program was one of SREB’s first good ideas. It was a good idea 50 years ago, and it is a good idea today, because it is a win-win situation for students, colleges, universities and states.”

  6. Regional Contract Program (RCP) • Developed in 1948 • One of the foundation programs of SREB • Dentistry • Optometry • Osteopathic Medicine • Podiatry • Veterinary Medicine

  7. Regional Contract Program Student isadmitted to institution and enrolls at institution State Agency certifies student Institution awards RCP classification to student & invoices SREB SREB issues invoice to state agency State agency verifies students on invoice have been certified and issues payment to SREB SREB issues payment to institution

  8. Academic Common Market

  9. Academic Common Market (ACM) Student isadmitted to the program and enrolls at institution State agency (ACM State Coordinator) certifies student Institution awards ACM classification to student and out-of-state tuition is waived

  10. Electronic Campus (EC)What is Reciprocity? SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA) SECRRA applies only to those programs that do not trigger physical presence as defined by the state and in the Electronic Campus. SECRRA information can be downloaded at http://ide.sreb.org/FederalRegulations.aspx

  11. Electronic Campus (EC)

  12. Electronic Campus (EC) • How does an institution participate in the Electronic Campus?The institution must be regionally accredited, not-for-profit and charted in one of the 16 SREB states. Each institution appoints an Electronic Campus Institutional Coordinator, who serves as the central point of contact for all activities associated with managing the Electronic Campus website.

  13. Electronic Campus (EC)What is the Approval Process? • Course/Program Nomination Form completed by Electronic Campus Institutional Coordinator listing courses and programs to be included on approved by the Electronic Campus State Coordinator…..

  14. Electronic Campus (EC)What is the Approval Process?

  15. Electronic Campus (EC)What is the Transitional Page? The Transitional Page resides on the institution’s server and greets students when they transfer from EC to the college’s or university's website. This page must contain some mention of the Electronic Campus. It can be text, link, or logo and located anywhere on the page. In order to effectively brand and promote the site, we ask that all wording now refer to the Electronic Campus, or the Southern Regional Education Board’s Electronic Campus, or SREB's Electronic Campus. Please remove all references to SREC, Electronic Campus of the SREB.

  16. Electronic Campus Institution Data Entry (IDE) http://ide.sreb.org/

  17. New User?

  18. New User Request For Access

  19. Log-In

  20. IDE Landing Page

  21. CDE Landing Page

  22. Course Entry

  23. CDE Help Page Includes Field Requirements and Character Limits

  24. Course Filter

  25. Couse Filter Results

  26. Course Review

  27. Course Edit – Add/Edit

  28. Course Archive

  29. Course Archive

  30. PDE Landing Page

  31. Program Entry

  32. PDE Help PageIncludes Field Requirements and Character Limits

  33. Program Filter

  34. Program Filter Results

  35. Program Review

  36. Program Edit

  37. Program Archive

  38. Program Archive

  39. Electronic Campus (EC)Excel file “feed” information http://ide.sreb.org/guidelines/AdminGuidelines.aspx

  40. Excel file “feed” information First row of document is sample

  41. Excel Spreadsheet Tab ExplanationTabs 1-8

  42. Excel Spreadsheet Tab ExplanationTabs 9-12

  43. Things to Remember • Field requirements can be found by clicking on Field Title • Look for Wally • Text fields require text • Spaces count as characters • Excel file field requirements are the same as web-entry requirements • idehelp@sreb.org

  44. Electronic CampusThe Approval ProcessApril 24, 2013

  45. Electronic Campus (EC) • How does an institution participate in the Electronic Campus?The institution must be regionally accredited, not-for-profit and charted in one of the 16 SREB states. Each institution appoints an Electronic Campus Institutional Coordinator, who serves as the central point of contact for all activities associated with managing the Electronic Campus website.

  46. Electronic Campus (EC)Overview of the Approval Process

  47. Approval Process:Institutional Coordinator • Completes course and program nomination forms • Verifies institution meets Principles of Good Practice and Common Standards • Forwards forms to Institution Certifying Officer • Submits list of authorized states to EC Staff • After notification from EC State Coordinator of approval enters course and program information

  48. Approval Process:Institutional Certifying Officer • Verifies institution meets Principles of Good Practice and Common Standards • Confirms institution’s participation in Electronic Campus and SECRRA • Verifies (or provides) list of authorized states • Forwards forms to EC State Coordinator

  49. Approval Process:State Coordinator • Verifies institution meets Principles of Good Practice and Common Standards • Confirms institution’s participation in Electronic Campus (and SECRRA) • Verifies institution is authorized to offer courses and programs listed and in the distance learning format • Forwards forms to EC staff and notifies institutional coordinator of approval or adjustments needed

  50. Approval Process: EC Staff • Verifies institution is regionally accredited, not for profit and chartered in SREB state • Reviews course and program entry to ensure — • fields are complete • accurate • and matches information on institution website • Verifies course and program have been approved by State Coordinator • Verifies institution Transitional Page is complete

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