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Community Procurement and Shared Services April 6, 2011. Agenda. Introductions Procurement Challenges Results SciQuest Consortia Model Questions. Introductions. Jeff Albertini – Bowling Green State University Laura Nowicki - Chief Procurement Officer, Ohio University

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slide1
Community Procurement

and Shared Services

April 6, 2011

agenda
Agenda
  • Introductions
  • Procurement Challenges
  • Results
  • SciQuest Consortia Model
  • Questions
introductions
Introductions
  • Jeff Albertini – Bowling Green State University
  • Laura Nowicki - Chief Procurement Officer, Ohio University
  • Julie Hepner – SciQuest
bowling green state university
Bowling Green State University

Education worth Celebrating!

  • 20,000 students
  • 2400 employees
  • Voted one of the best undergraduate business programs by Business Week, The Princeton review and US News & World Report
  • 1984 National Champions Men’s Ice Hockey
  • Implemented SciQuest 2009/2010
  • Go Live June 2010
  • ERP - PeopleSoft FMS 8.9 - Going through 9.1 upgrade now
ohio university
Ohio University

‘The’ Ohio University

  • 32,000 students
  • 4,780 faculty
  • Part of Inter University Council of Ohio
  • Founded in 1804 and the 9th oldest public school in the USA, and the oldest in the (then) North West territories
  • Home of the E.W. Scripps School of Journalism
  • Implemented SciQuest at the end of 2009
  • ERP - Oracle
inter university council of ohio
Inter University Council of Ohio
  • The Inter-University Council of Ohio was established in 1939 as a voluntary educational association of Ohio’s public universities.
  • Today the association represents Ohio’s 14 public universities with standing committees
inter university council of ohio1
Inter University Council of Ohio

The IUC Purchasing Group came about as a result of the State Legislature’s desire to

“investigate the prices being paid by different state institutions for like items”

And so it began….consortium buying

the iuc consortium
The IUC Consortium

Kent State

  • Voluntary Shared procurement services with a technology twist

eCUBE

iuc vision and goals
IUC Vision and Goals
  • Establish a “Center of Excellence” including:
    • Premier Purchasing Agreements
    • E-Procurement Software (SciQuest)
    • Intelligent Contract Repository
  • Save member schools $
    • Leveraging buying power
    • Streamlining efficiencies
results
Results
  • Seven of fourteen Ohio IUC Schools on SciQuest
  • Fifteen catalogs in active use with $10 million+ spend in just 7 months
  • Collaborative selection of vendors among 7 schools
  • Collaborative Governance Model
  • Schools assuming management of different target commodities and run RFP processes.
  • Analyze spend data on an ongoing basis for the state related to their commodities.
how did we get here
How did we get here?
  • Evaluated eprocurement technology options and selected SciQuest – 3 schools were already utilizing SciQuest
  • IUC team reviewed suppliers currently using and agreed to negotiate contracts on low bearing fruit first – suppliers being used by all – or used by most.
  • Categories were assigned to specific schools based on relationships and expertise – this enabled the resources to be focused on the area they were knowledgeable on for contract negotiation.
  • Governance Model established
future state
Future State
  • More Catalogs and More Contracts
  • IUC Contracts stored, accessed , and reviewed in SciQuest Contract Manager “Intelligent Contract Repository”
  • Addition of other IUC schools
  • Collaboration of IUC with Ohio Association of Community Colleges (OACC) on SciQuest
  • Drive spend through the catalogs and the Premier Purchasing Agreements
  • Negotiate statewide savings and efficiencies through collaborative efforts
ohio university project
Ohio University Project
  • Implemented HigherMarkets full suite including Settlement Manager
  • Live January 2011
  • Full rollout December 2011
  • Today, 17 Catalogs live including:
    • 13 consortia catalogs
    • 4 OU specific catalogs
ohio university challenges
Ohio University - Challenges
  • Challenges
    • Inconsistent processes
    • Contracts while established were not being used
    • Visibility/Transparency into spend
    • Savings
    • Sourcing Solution
    • Integrated Settlement Solution
    • Contract Management
ohio university results
Ohio University Results
  • Ohio is in the rollout phase – but initial reaction has been positive
bowling green state university1
Bowling Green State University
  • Implemented HigherMarkets full suite including Settlement Manager
  • Live June 2010
  • Full rollout September 2010
  • 21 Catalogs live including:
    • 17 consortia catalogs
    • 4 BGSU specific catalogs
bowling green state university challenges
Bowling Green State University - Challenges
  • Challenges looking to solve
    • Compliance
      • Contracts (GPO, IUC)
    • Process efficiencies
      • cXML Ordering/Invoicing
      • SUA
    • Visibility into data – where is our spend going?
      • Insight to data we never had
bowling green state university results
Bowling Green State University - Results
  • Implementation of Technology
    • Centralized purchasing through portal
    • More efficient process including Workflow/Roles
    • Efficiencies gained in AP with cXML invoices
    • Single Use Account program
    • Insight into spend data for contract expansion
  • Inclusion of IUC
    • Access to more contracts
    • Administrative support
    • Ability to leverage resources and gain from lessons learned
about sciquest

Connect to your suppliers

Capture more transactions

Control your spend

About SciQuest

SciQuest is the global leader in helping academic and research-centric organizations realize the potential of strategic procurement.

We provide visibility into, and control over, spend.

Our specialized knowledge, on-demand software and

service-first approach empower organizations to manage

spend, drive ROI and advance their critical missions.

What we do:

  • Improve existing procurement systems
  • Add value to planned procurement implementations
  • Provide end-to-end procurement solutions

How we do it:

  • Combination of software and services
  • Web-based, Software-as-a-Service model
  • Integrations to many ERP systems
are you building buying power
Are You Building Buying Power?
  • University System
  • State Government
  • College Association
  • Educational Service Center
  • Regional Collaborative
  • National GPO
what is a consortium
What is a Consortium?
  • A consortium is an association of companies, organizations or governments, with the objective of building buying power through cooperative purchasing
  • The SciQuest Consortium Community supports both the needs of the consortium and the needs of its members.

Consortium

Members

sciquest consortium community
SciQuest Consortium Community
  • Technology Framework With Two Elements:
    • Shared Community for Sourcing
    • Member Procurement Execution
sciquest consortium community1
SciQuest Consortium Community

Technology Framework – Core Functions

  • Source Together
  • Share and Publish Contracts
  • Shop in Your Own or Shared Marketplace
  • Roll up Reporting & Volume Commitment
sciquest consortium community2
SciQuest Consortium Community

1. Source Together

  • Shared Bidders List
  • Shared Sourcing Tool
  • RFx/Reverse Auction
  • Roll-up Reporting
  • Collaborative Workspace / Share Expertise
sciquest consortium community3
SciQuest Consortium Community

2. Share and Publish Contracts

  • Enable Contracts
  • Enable Item Level Catalogs
  • Publish Contracts
  • Manage Contract Life Cycle
  • Collaborative Workspace
sciquest consortium community4
SciQuest Consortium Community

4. Roll up Reporting & Volume Commitment

  • Automated reporting
  • Roll-up by member
  • Roll-up by contract
  • Product level detail
  • Real-time
summary
Summary
  • How can you have the benefits of Community Procurement and Shared Services?
    • Vision
    • Participation
    • Leverage Technology