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HopkinsOne HR Guide

2. Job Code (6-digits) . New Terminology and Codes. Employees no longer occupy jobs, but positions. Job codes will cease to exist; new DSM codes will serve a similar function.. . . DSM Code(8-digits). =. Entity Code(2-digits) 10" for JHH employees30" for JHHS employees. 3. Career Services. N

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HopkinsOne HR Guide

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    1. 1 HopkinsOne HR Guide Career Services New Hires Transfers / Reassignments Compensation Merit Increases Market or Equity Adjustments Terminations / Retirements Benefits FML LOA

    2. 2 New Terminology and Codes Employees no longer occupy jobs, but positions. Job codes will cease to exist; new DSM codes will serve a similar function.

    3. 3 Career Services New Hires

    4. 4 Create Position ISRs Write job description Include SAP role Include SAP security level Submit to Department Compensation Specialist Job will be graded and Compensation Specialist will provide Department with information to create position ISR Submit ISR to Compensation for Approver 2 (Sandra Reed)

    5. 5 New Hire ISRs

    6. 6 New Hire ISRs

    7. 7 Additional Information about New Hire ISRs

    8. 8 Transfer/Reassignment ISRs

    9. 9 Transfer/Reassignment ISRs

    10. 10 Compensation Terminations & Retirements

    11. 11 Merit Increases Complete performance review, calculate % increase using performance matrix; review performance and score with employee Find new rate. If merit increase brings pay above range max… Determine percent over max of range Employee goes to max of range and gets “leftover” percent as a lump sum (up to 1.5% of the max of the range) Complete Salary Change ISR to adjust employee’s pay (Note overall rating and date review completed in ISR Comments) Send ISR to Approver 1 (Department), then to Approver 2 (Comp). Comp will send to the Shared Service Center for processing.

    12. 12 Merit Increase ISRs

    13. 13 Calculating Lump Sum Payout

    14. 14 Calculating Lump Sum Payout Amount Over Range Max < 1.5%

    15. 15 Calculating Lump Sum Payout Amount Over Range Max > 1.5%

    16. 16 Equity or Market Adjustment ISRs Contact Compensation Specialist to request any equity or market adjustment for employees Once appropriate approvals have been obtained, complete Salary Change ISR For large employee populations, Compensation will process adjustments

    17. 17 Equity or Market Adjustment ISRs

    18. 18 Termination & Retirement ISRs

    19. 19

    20. 20 Additional Information about Compensation

    21. 21 Benefits FML

    22. 22 Current Family & Medical Leave Requests

    23. 23 Current Family & Medical Leave ISRs HR Svc. Ctr. will enter FML requests into FMLA Workbench upon receipt of request from employee Notification of approval or denial will be sent to employee & dept. supervisor (as indicated on FML request form) Time codes will be reported through standard time reporting channels (KRONOS or Nightingale)

    24. 24 Leave of Absence ISRs All LOAs must be initiated by ISRs – paid and unpaid Health (including FML) ?Military / Service Short-term disability ?Personal Time codes will be reported through standard time reporting channels (KRONOS or Nightingale) Once an employee is able to return to work, an ISR is initiated

    25. 25 Leave of Absence ISRs

    26. 26 Get Answers… Online www.jhu.edu/hopkinsone http://ssc.jhmi.edu/index.html http://www.jhu.edu/hopkinsone/Secure_Private/deployment/index.htm By phone HopkinsOne Command Center (410) 735-4500 Shared Service Center – HR (443) 997-5828 410.735.4500410.735.4500

    27. 27 Thanks for coming!

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