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UNC Charlotte. Department of Materials Management Presented by Brian Richardson & Wanda Kee. Contracts . State Contracts Maintenance Contracts Standing Orders Consulting Services. Consultant Services. Definition Exemptions 8 Questions

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UNC Charlotte


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unc charlotte

UNC Charlotte

Department of Materials Management

Presented by

Brian Richardson

&

Wanda Kee

contracts
Contracts
  • State Contracts
  • Maintenance Contracts
  • Standing Orders
  • Consulting Services
consultant services
Consultant Services
  • Definition
  • Exemptions
  • 8 Questions
  • Waiting for approval to bid from the Governors Office
  • Committee review of Proposal submissions
  • Back to State P&C for approval to award
signature authority
Signature Authority
  • Primarily the Vice Chancellor for Business Affairs – Elizabeth Hardin
  • The complete list –

www.legal.uncc.edu/policies/kauthority.html

department of materials management
Department of Materials Management
  • Printing Procedures
  • Promotional items Procedures
  • Questions
printing information
Printing Information
  • Proper Procedure guidelines- how to handle your printing needs to best market your area
  • Suggested local Printing Vendors when the Campus Contract Printer is not involved
information and steps
Information and Steps
  • Wallace Printers has won the bid again for our on campus contract printer- they get “first right of refusal” or “first chance” at a project
  • Fill out the information form that I will send you by email
  • After completion, submit your request with the information you provide to Wallace Printing first
  • Once Wallace’s quote is obtained, please review it
  • If you are happy with it, just simply complete Wallace’s own printing form. If the amount is over the $5000 bid limit, since Wallace is our contract printer, a bid will not be necessary if you choose Wallace.
          • Continued next page
printing procedures continued
Printing Procedures continued
  • If you are not happy with Wallace’s quote, you may obtain quotes on your own or I may obtain them for you.
  • If the quotes are above $5000, the item will need to go out for bid, and Wallace will still be included in the bid
  • Once a printer has been chosen, simply complete the requisition in Banner as usual and I will complete the purchase order.
  • Remember: Printed materials are advertising as well as informational tools! So let’s put our best face forward for this wonderful University of ours!
alternate local printing vendors
Alternate Local Printing Vendors
  • I have a list of alternate local vendors that I can email to you for suggestions other than Wallace
  • Please keep in mind- Wallace is still included and has first right of refusal
promotional items
Promotional Items
  • Promotional Items procedures - make it fun!
  • Suggested local promotional vendors
promotional items instructions
Promotional Items Instructions
  • Instructions are available to be emailed to you
  • Promotional vendors are complied in a list by me- these are proven local vendors
  • Let your imagination soar! Forget the typical cups, pens, etc to promote your area- let our local vendors help you invigorate your departmental advertising
  • Remember- promotional items are valuable advertising tools for your department and the University of North Carolina at Charlotte!
local promotional vendors
Local Promotional Vendors
  • I have a list I will be glad to email you of local vendors
  • I have worked diligently to increase our vendor base
  • If you missed our Vendor Fair in May, we will have one annually
  • Please attend the next Vendor Fair- this will be announced ahead of time
  • Our previous Vendor Fair was a success! Give-aways, samples, smiling faces of new and exciting vendors were present!
printing update
Printing Update!
  • We no longer have to obtain approval from Raleigh and Division of Purchase and Contract for 4 color printing!!!!
let s promote our university
Let’s Promote our University!
  • We know UNC Charlotte is fast growing and headed into the future as an outstanding educational institution- let’s get out there and show the world!