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Pending Changes to the ASPT System. Charles R. Mcguire Assoc. VP for Academic Admin. 401 HOVEY. Background. Five Year URC Review of ASPT Policies mandated by Art. II C. Review Conducted 2009-2010 by URC Consulted with Provost, Deans, Chairs/Directors

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pending changes to the aspt system

Pending Changes to the ASPT System

Charles R. Mcguire

Assoc. VP for Academic Admin.


  • Five Year URC Review of ASPT Policies mandated by Art. II C.
  • Review Conducted 2009-2010 by URC
    • Consulted with Provost, Deans, Chairs/Directors
    • Requested Feedback from DFSCs/SFSCs, CFSCs
  • No Broad/Overall Revisions Deemed Necessary by URC
  • A Number of Amendments and “Tweaks”
  • Adopted Changes, April 6, 2010 – Unanimous
  • Next Step: Faculty Caucus of Academic Senate, Fall, 2010
  • If Accepted, Effective January 1, 2011 for 2011 Calendar Year.
effective date of aspt revisions
Effective Date of ASPT Revisions



No fixed effective date.

Revisions effective January 1 following approval by the Faculty Caucus of the Academic Senate. Art. II.C.

membership of dfsc sfscs and cfscs
Membership of DFSC/SFSCs and CFSCs



No current requirement on locus of tenure of members of DFSC/SFSCs or CFSCs

Require that members of DFSC/SFSC have locus of tenure in department. Art. V.A.

Require that members of CFSC have locus of tenure in college. Art. IV.A.

participation of department representatives in cfsc decisions
Participation of Department Representatives in CFSC decisions



CFSC members may not participate in or be present at ASPT deliberations (including appeals) involving individuals from their own departments/schools. Art. IV.A.

That prohibition will be eliminated.

anonymous communications
Anonymous Communications



Silent on use of anonymous communications, except that anonymity of students in teaching evals is preserved.

Anonymous communications (aside from student evaluations) shall not be considered in any evaluative activities. Art. V.C.2.d.

search committees
Search Committees



Silent on Appointment of Search Committees.

Requires Dept./School, College and University policies to provide for appointment of search committees. Art. VI.A.

appointment policies letters
Appointment Policies/Letters



Silent on the necessity and content of letters of intent to hire candidates.

Requires a letter of intent, some content requirements, and requires that it be approved by both the Dean and the Provost. Art. VI.I.

faculty evaluation
Faculty Evaluation



No requirement as to format and content of activities reports.

Silent on electronic submission.

Silent on the content of annual evaluations

  • Requires Dept./School Guidelines to provide guidance as to format and content. Art. VII.D.
  • Encourages electronic submission. Art. VII.D.
  • Requires:
    • Annual assessment of teaching, research, and service;
    • Separate annual interim appraisal of progress toward tenure/promotion
    • An OVERALL evaluation as either “satisfactory” or “unsatisfactory” Art. VII.E., Art. XII.A.2.a.
external evaluations for tenure and or promotion
External Evaluations for Tenure and/or Promotion



External evaluations are freely available to all faculty candidates, (in violation of Illinois law!) Art. VIII.D and Art. IX.D.3.

External evaluations are not available to the candidate without prior written permission of the evaluator. Same sections.

unsatisfactory versus insufficient
“Unsatisfactory” versus “Insufficient”



Mixes language freely throughout, using “unsatisfactory” and “insufficient” seemingly interchangeably. (Curiously, it only uses the term “satisfactory” and never “sufficient.”)

Uses ONLY the term “unsatisfactory” Art. XII.A.2, and elsewhere.

appeals procedures
Appeals Procedures



Little guidance as to the procedures to be used during appeals.

Lots of changes – see next slides….

appeals procedures formal meetings all article xiii
Appeals Procedures – Formal MeetingsAll Article XIII.

Establishes a “formal meeting” as a preliminary step in all appeals, which must be requested by a faculty member following a negative recommendation, prior to any appeal from either the DFSC/SFSC or the CFSC.

Includes appeals of tenure, promotion, and performance evaluations (including PT Review).

Must be requested in writing within 5 business days of receipt of the recommendation, and must state the reasons.

Must give a reasonable time for arguments.

Material not originally presented may be allowed at the discretion of the DFSC/SFSC or CFSC.

Faculty members may be accompanied by a faculty advocate, who may advise the candidate but may not address the committee. Witnesses are not necessary but may be permitted.

appeals procedures cont formal meetings
Appeals Procedures, cont. – Formal Meetings

Formal meetings are closed to all but the DFSC/SFSC or CFSC, the faculty member and advocate. The faculty member may request a meeting with the CFSC outside the presence of the DFSC/SFSC, but CFSC may meet with DFSC/SFSC later.

Formal rules of evidence are not required

Requires DFSC/SFSC or CFSC to reconsider prior decision and to issue a communication either affirming or changing the prior recommendation.

If changes to prior recommendation are made, no reference will be made to the prior recommendation.

The DFSC/SFSC may be represented by the Chair alone, and the CFSC may determine if other members may be present.

appeals cont
Appeals – cont.



May appeal ONLY a negative CFSC decision on tenure and promotion to the FRC (even though both go forward to Provost and President). Art. XIII.C.1.

Separate Chair/ Director/Dean reports could not be appealed.

May appeal EITHER a negative DFSC/SFSC OR CFSC decision to the FRC. Art. XIII.D.1.

Permits an appeal of separate Chair/ Director/Dean reports (when in minority) to FRC. Art. XIII.D.3

appeals to cfsc performance evaluations only including pt review
Appeals to CFSC (Performance Evaluations Only, including PT Review)



Silent on many procedural issues.

Requires that a reasonable time be given for hearings.

Permits faculty advocate.

Hearings closed to all but CFSC, faculty member and advocate

Requires reconsideration

If a CFSC decision results in a change to a DFSC/SFSC recommendation, the DFSC/SFSC letter shall be changed, and all prior communications shall be purged.

access to personnel documents art xiv
Access to Personnel DocumentsArt. XIV.



Silent on anonymous communications

Silent on files in HR

Provides “unqualified” right of access

Provides unlimited access to external peer review letters.

Requires notification of faculty member prior to surrender of file in response to a subpoena.

Prohibits use of anonymous communications except student evaluations.

Clarifies that HR files are accessible, along with Department/School or College files.

Eliminates “unqualified” language as inaccurate under applicable state law.

Provides peer reviews available only after written waiver.

Eliminates requirement that faculty member must be notified before surrender of file to a subpoena because of legal restrictions.

non reappointment



Provides that in second year of service, faculty must be notified of non-reappointment by December 15 (prior to date fall evaluation mat’l is available). Appendix 1, A.1,b.

Provides that in second year of service, faculty must be notified of non-reappointment by February 1 (after fall evaluation material is available). Appendix 1, A.1.b.

date of notification of intended tenure promotion recommendations
Date of Notification of Intended Tenure/Promotion Recommendations



Currently (and erroneously) lists November 15 as the date to notify candidates of intended recommendations. Appendix 1. B., “November 15”

Provides candidates must be notified 10 days prior to submitting the recommendations to the CFSC, which are due December 15. No fixed date for intended recommendations. Appendix 1.B.



These Changes are Proposed only, and will not take effect until after action by the Faculty Caucus of the academic senate

Please use existing aspt guidelines until after action by the senate!