HIBPF

1. HIBPF Introduction to IBPF Notes to be taken Log into your gmail account Create a document called IBPF Introduction Notes

2. HIBPF • We have 2 companies • Xanadu Destination Event Planning • Plan Parties anywhere in the world—we go to them • Sell Goods • Rent Goods • Global Health & Fitness • Fitness anywhere with a real personal trainer via ONLINE LIVE training! • Health food and bars etc. • Sell Goods

3. Global’s & Xanadu’s Websites • http://globalfitness.weebly.com • http://globalfitness.wix.com/wpibpfa • http://xanadueventplanning.wix.com/xanadu • Our goal this year is to turn a profit in our companies • Global’s email: www.wpibpfa.com • Logon for me: psouto@wpibpfa.com • Xanadu’s email: www.wpibpfb.com • Log on for me: psouto@wpibpfb.com • Once I give you your email address you will see that there is mail waiting for you

4. Position Overview • We will have a position overview • Take notes on the construction of the companies and the positions, at this point you do not know what position you will have

5. ORGANIZATIONAL CHART Mrs. Souto, CEO . IT--Web Developer President--QuickBooks Marketing Director of Finance (Accounting & Directors) Director Inventory(Purchasing) & Payroll Accounts Receivable & Accounts Payable & Collections

6. Director of Finance • Report directly to President/QuickBooks • In charge of overseeing all Accounts Payable, Accounts Receivable, Purchasing, & Payroll (spreadsheets with all the numbers) • Must oversee all transactions in a excel spreadsheet to oversee all of your employees • All monies coming in and going out of the company to be sure we remain profitable • You will approve and double check all transactions, sign off and forward on to • You will create an ROI spreadsheet once you meet with the VP to discuss anything the marketers would like to purchase • Remember, marketers love to spend so they have to prove their ROI to the VP for your ultimate approval • Tax Forms must be completed quarterly • Budgeting • Financial Statements

8. Tuesday • You ARE in the company and will be assigned a VE account if you name IS on the list on the next slide. • If NOT you must email psouto@wpibpfb.com (if you are Xanadu) or psouto@wpibpfa.com (if you are Global) • In the subject line: say your first and last name and either Xanadu or Global • (I Need no text in this email). • If you do NOT do this today, I will no longer add you to the company and you will be unable to pass this class at all

9. today • Open Gmail • Open notes from yesterday

10. Director of Inventory & Payroll • All marketers must decide what products (if any) they would like to sell along with their services • Marketers must then find the cheapest prices for these items (first find on VE Network) ONLY if there are not any companies selling what you would like to purchase can you then find a cheap product(s) online and print the prices etc • You must create an ROI presentation to present to the Vice President (since they know all the numbers) to see if they will approve it • You create a purchase order that is specific to the items needed for quantity, description, pricing, delivery and payment terms • You will list the items – all above information in the purchasing ss and once delivered you must give all paperwork to the VP for approval and then will pass on to the Director of Finance • Once all paperwork comes in and the delivery of the product is completed you will then pass on all paperwork (once all has been placed in the ss) to the Vice President for payment (after payment is made by the VP the VP will pass on all paperwork to QuickBooks)

11. Director--Inventory • You must keep an inventory spreadsheet of all products purchased and sold—so you know when to reorder (this should match your purchase orders)

12. Accounts Receivable • Marketing • When your customer pays their bill, find the invoice and apply the payment to that account(the invoice could be either with the VP or QuickBooks) • Once you show the invoice paid in your spreadsheet and mark the invoice paid and as of what date (AS SHOWN IN THE VE NETWORK) you must then give to the VP to make sure it is marked paid in their ss and then the VP gives it to QuickBooks for final payment processing

13. Marketing • Research firms in the Network so you know who they are and what they sell and who your competition is • If they have a website look them over • Create a survey to be sent out to the VE Network people so this way you can find out what you should actually sell in your SBU • You will have your own email account in which you will receive email from me, your bosses, the VE Network etc. • Daily: you must read ALL emails that I will forward to you on a daily basis • Create flyers(appropriate for your company and your individual SBU– all flyers must say ‘FOR EDUCATIONAL PURPOSES ONLY’ • Once you create these flyers you must email to your Director for approval, once they approve –they will forward to me – one I approve – your director will give you a COLOR copy (ONLY once you get that copy are you allowed to forward out to all VE Network companies) • You must create a list of emails to send your flyers to—sometimes there are so many you have to copy them into a few groups • Your grade is dependent on how much you sell and COLLECT on!

14. IT—You are to work VERY closely with Marketing and the COO (me) • Research other companies– what is good/bad and most important what is user friendly • One of the most important aspects of web design is to understand the needs of the client and the customers that will be using your website. • When a visitor comes to your website, you want the process to be simple, and to entice them to either visit your business or email you online. It’s an opportunity to transfer information to them. They are there to look at pictures of your inventory and find out more about your business. Don’t take short cuts. • Websites should always have email forms built in so that it’s easy to contact you • The ability to inquire about an individual item (an email form that the visitor can use, directly related to an item that is being inquired about.) • Multiple images of an item (Why should a website have images of products, without offering detailed views?) • Order Forms • Marketing incentives • Pictures/letters of “Kudos” from pleased clients • Latest offerings by the Marketing Department • After the website it built you are to work with the Marketing Department • All surveys are on the website • CREATE OUR WEBSITE COMMERCIAL

15. www.veinternational.org • Go to the website and begin to gather information (as much as you can) about the firms that have websites • Click on Explore • Look at the National companies • Explore the International companies • Everyone will be working on this site daily • You will be given a bank account in which you will be paid • You will be required to purchase items within the network periodically “Purchasing Days”

16. Wednesday:Welcome to ….. company • Attendance please be in your seats • In teams of 2-3 do the following: • create the following for our company for this year • You can use Photoshop if it is installed and you know how to • You can use your student Gmail account and go to create and drawing (again you have to know how) • OR Draw the picture—printer paper/crayons/markers etc on back next to my desk • Font/Style and Color for the Name of our Company • Symbol • Slogan • All in color—You can do in Photoshop, paint etc • Each separate documents (We will vote on each separate)

17. Global:Complete today! • All teams are to share their work with me via psouto@wpibpfb or psouto@wpibpfa.com • --will be graded—do the best you can you cannot do again • I will show to the class and we will vote (my vote also counts…in some cases more) • I will tell you next class which of each our company will use

18. Friday—Take your binders

19. Job Application Process.ppt GLOBAL FITNESS

20. Job Positions • What job am I qualified to do? • What skills do I have? • You will now need to apply for a position in the company • Just because you apply does NOT mean that is the position you will get

21. Friday Period 6 Global:Personal Inventory • Complete the personal inventory sheet • Complete the Job Profile & Me • www.veinternational.org • Click on Student Monthly Task Guide • Click on each month to see what you would be responsible for under each category

22. Resume What is a resume? Summary of your qualifications

23. Top 5 Resume Tips • Your resume is about your future; not your past. • It is not a confessional. In other words, you don't have to "tell all." Stick to what's relevant and marketable. • Don't write a list of job descriptions. Write achievements! • Promote only skills you enjoy using. Never write about things you don't want to repeat. • Be honest. You can be creative, but don't lie.

24. One Style—There are many styles James McMinn271 Green StIthaca, NY 14850 LinkedIn: jamesmc@linkedinHome (817) 555-1301Cell (817) 555-9261__________________Objective Accounting position with a CPA firm.SUMMARY OF QUALIFICATIONS• Strong accounting knowledge and background.• Detail oriented and efficient• Strong analytical ability• Proficient in Word, WordPerfect, Excel, Microsoft Office, Lotus, Class, and Peachtree Accounting.EXPERIENCEAccountant, 2006 to Present Ocker & Associates, Indianapolis, IndianaAssisted the Director of Accounting with accounts receivable. Prepared bi-weekly payroll journal entries, reconciled general ledger of accounts with Director of Accounts on a monthly basis, and annually assisted with year-end budget preparation.Accounting Intern, 2001 - 2005John Merill & Associates, Taylor, IndianaDealt with accounts payable procedures, direct billing, control accounting, etc. Analyzed employee sales, prepared W-2's.EDUCATIONB.S., Accounting, 2001Indiana University, Bloomington, IA Undergraduate Accolades & InvolvementsGraduated suma cum laude.Dean's ListVice-President, IU Economics Society 

25. Complete • 1st complete the Personal Fact Sheet • 2nd complete the Resume Worksheet • ONLY now begin your resume

26. Resume • Be specific Information • Goal: NO ERRORS—Should be PERFECT! • Follow Rubric Format

27. You can use a google.doc To Create your resume Save in IBPF Folder Create a new Folder called: Job Application Save As: Resume

28. Today--Friday • Resume complete and due • Attach all your paperwork to the back of the rubric • Make sure you are meeting the requirements on the rubric • Even the paperwork that you filed in your binders

29. Monday • Take out your Resume Rubric • Following the guidelines on the rubric, create your resume from the Resume Worksheet (use that information only) • *Objective: is the position you would like in this company • Skills: Tell me what classes you really have had that will help you succeed in that position (for real) • Education: *Remember you are a college graduate when listing your college information

30. SOME: Possible Job Positions-Look at the VE Network also • Administration • President/Quickbooks • Finance:/Accounting • plan and monitor a budget • process payroll • prepare financial statements • monitor exchange rates • oversee foreign and domestic cash receipts and disbursements • Taxes • Purchasing/inventory: • determine purchasing policies • requisition the purchase of goods and services • maintain inventory records • update information on suppliers • Payroll • Time Cards • Payroll • Taxes • Marketing: • develop a marketing plan • prepare advertising copy and promotional material • organize a sales campaign • promote an Internet presence • conduct market research and analysis • Human Resources: • administer personnel interviews • maintain employee records • organize employee training • conduct staff meetings • Newsletters • New Hire Book • Tax Forms • Law • Legal Documentation • Legal Collections Letters • OSHA • Information Technology • Website Development • Forms

31. Tuesday: Cover Letter Turn in: Rubric, Resume, ALL other documents attached What is a cover letter? Side Note: You might want to get dividers for your 3 ring binder—otherwise you will HAVE to remember the order of things in your binder for grading

32. Cover Letter What is the purpose of a cover letter? What is included in a cover letter? Cover Letter Format Cover letter presentation matters as much as what you include. When writing cover letters it's important to use a basic font that is easy to read. Depending on the hiring process your cover letter may be viewed in an applicant tracking system or other online hiring system. Those systems work best reading simple text rather than fancy formatting. It's also important for the hiring manager to be able to easily read your resume. Using a basic 12 point font will ensure that your cover letter is easy to read. Basic fonts like Arial, Verdana, and Times New Roman work well. Don't forget to leave space between paragraphs and to proof your letter before you send or upload it. Do remember that your cover letter fonts should match your resume.

33. Parts of the letter Body of Cover LetterThe body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. First ParagraphThe first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. Middle Paragraph(s)The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Remember, you are interpreting your resume, not repeating it. Final Paragraph Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up. Complimentary Close Respectfully yours, Signature Handwritten Signature (for a mailed letter) Typed Signature (Handout example)

34. Your Contact InformationName Address City, State, Zip Code Phone Number Email Address Date Employer Contact Information Name Title CompanyAddress City, State, Zip Code

35. Sample Cover Letter • Remember: If you are going to absolutely major in business and in a particular are stress that in your cover letter • Creating a cover letter! • Proofread! • Hand in “To Be Graded” Folder

36. BOTH DUE TODAY • TO DO: search google for samples of a follow-up emal • Create a follow-up email to remind me you sent me your resume and cover letter and are looking forward to hearing form me. • psouto@wpibpfa.com or psouto@wpibpfb.com • PRINT AND TURN IN YOUR COVER LETTER THEN EMAIL THE FOLLOW UP • SUBJECT LINE: Follow-Up email • COMPLETE FOR HOMEWORK IF NOT COMPLETE IN CLASS!

37. Wednesday-- Interview Questions • Make sure you printed your cover letter and placed in the To Be Graded folder • Your resume and all documents should be in the To Be Graded Folder • I should have received all of your cover letters and resumes to psouto@wpibpfa.com or b • And follow up letter emailed to psouto@wpibpfa.com or b • Today, I have “called” you in for an interview: • You need to be prepared for questions I would ask you • Getting Ready

38. Interview Questions Name of company, position title and description, dates of employment. - Best Answers What were your expectations for the job and to what extent were they met? - Best Answers What were your starting and final levels of compensation? - Best Answers What were your responsibilities? - Best Answers What major challenges and problems did you face? How did you handle them? - Best Answers What have you learned from your mistakes? - Best Answers What did you like or dislike about your previous job? - Best Answers Which was most / least rewarding? - Best Answers What was the biggest accomplishment / failure in this position? - Best Answers Questions about your supervisors and co-workers. – (Handout interview questions, you are to type up your answers as though I have interviewed you)

39. Interview Questions • Handout of Questions • Answer all questions in a google.doc • Answer in full sentences • Make sure you list the questions you may want to ask • Type up your answers to me in full sentences • Turn in to be graded

40. Thursday

41. Thursday -- google search sample thank you letters for an interview • Manila Folders (that I am giving you) for your Employee Folder • Write your name clearly on the tab—LAST NAME FIRST THEN FIRST NAME • Place all your resume etc documents in this folder • Manilla Folder: Place the folder in the correct case (Global or Xanadu)(CHALLENGE: in alphabetical order by last name)!! • Side Note: No positions are given I only listed your top 2 preferences on your resume for my info only  • Complete your interview questions • Type a Thank You letter for the interview you were given • Attach your Thank you letter on top and your question answers after that • Place in To Be Graded Folder

42. FRIDAYMission Statements

43. Sample Mission Statements • What is a Mission Statement? • The mission statement should be a clear and succinct representation of the enterprise's purpose for existence. It should incorporate socially meaningful and measurable criteria addressing concepts such as the moral/ethical position of the enterprise, public image, the target market, products/services, the geographic domain and expectations of growth and profitability.The intent of the Mission Statement should be the first consideration for any employee who is evaluating a strategic decision. The statement can range from a very simple to a very complex set of ideas • Why does a company use one? • What should it say? • Samples: • Merck, a company that produces pharmaceutical products and provides insurance for pharmacy benefits, publicly states the following values.Corporate social responsibility • Unequivocal excellence in all aspects of the company • Science-based innovation • Honesty & integrity • Profit, but profit from work that benefits humanity • Walt Disney, an entertainment business states their values as follows.No cynicism • Nurturing and promulgation of "wholesome American values" • Creativity, dreams and imagination • Fanatical attention to consistency and detail • Preservation and control of the Disney "magic"

44. Mission Statement-9/19/14 • Today’s Goal: • Create a mission statement for our company in google.doc print and turn in: • I will grade that statement and choose one for the company • Place in To Be Graded folder (no cover sheet needed) • If you did not have time to complete all work to date, please make sure you are completing and FOLLOWING DIRECTIONS! • Yesterday’s Instructions • 2nd try at directions: (at this point you lost 3 points for not following directions yesterday) both VERBAL and WRITTEN • Manila Folder: Place the manilafolder in the correct case (Global or Xanadu)(CHALLENGE: in alphabetical order by last name)!! In this folder should be your resume and cover letter • Complete your interview questions • Type a Thank You letter for the interview you were given • Attach(Staple) your Thank you letter on top and your question answers after that • Place in To Be Graded Folder

45. Monday-9/22 • Job Application Process • W-4

46. Tips for Completing Job Applications: Complete all requested information. Don't leave anything blank. If you don't know the details, bring the application home and return it when it's completed. Write clearly and neatly, using black or blue ink. Check for spelling and grammatical errors. Proofread your job application form before turning it in. List your most recent job first when completing employment information. List your most recent education first. Include vocational schools and training programs as well as college and high school. References don't necessarily have to be professional. If you have volunteered you can use members of the organizations that you have helped or if you are a student use your teachers. In all cases, ask for permission prior to using the person for a reference. Don't forget to sign your application!

47. Job Application Completing the job application  by signing a job application or acknowledging online that the information in the application is accurate, the candidate is attesting to their job and educational history. This means that you can be denied employment or fired in the future if you aren't truthful about your employment record This is a legal document unlike your resume and cover letter

48. Completing the W-4 Provide your name, address, and Social Security Number(make it up). Check the box for married or single, depending on your marital status. Calculate how many withholding allowances to claim. For most people, this is the same as the number of personal exemptions they claim on their tax return (see Line 6d on your 1040EZ or 1040). You can also use the IRS Withholding Calculator to calculate your withholding allowances more exactly. We will claim 2 (we live alone and are responsible for ourselves) This will give us more cash in our paychecks If you have more than one job, make sure you claim zero allowances at your second job. Claiming "exempt" is not the same as claiming zero. By claiming zero, the highest amount of tax will be withheld. You are exempt from income tax withholding only if your income for the year will be less than $800. If you are exempt, skip lines 5 and 6, and write "EXEMPT" on line 7. Print, sign, and date the form. Give the W-4 to your employer. They will fill out lines 8, 9, and 10. (Handout W-4) Complete and hand in to be graded along with your job application

49. Emails and passwords I will give you your email and passwords take out paper to save it on (Keep in your binder) Global – www. wpibpfa.com Xanadu – www.wpibpfb.com And your emails and passwords

50. Tues con’t • Welcome to Global Fitness or Xanadu • Write down your email address and password • Open your email and read it • This is the first thing you must do daily when you come to work • Weekly Goal Sheets: you must complete daily as I grade this as a testevery Friday • Time Card: You must complete your individual time cards and keep in your folders to be attached to your log sheet every Friday along with your Weekly Goal Sheets (quiz grade every Friday)