Distance Calculus Program Spring Coordinator Meeting

1. Distance Calculus ProgramSpring Coordinator Meeting

2. GT Responsibilities • Answer questions about the program • Admit students to the program and provide list of admits to counties and schools • Submit GT approval for Accel • Register students for program • Provide orientation session and materials • Assist schools with technology • Provide instruction for course • Issue GT transcripts and grades • Maintain GT website (admission.gatech.edu, then “Programs for High Schoolers”)

3. School Responsibilities • Answer questions about the program • Market program to students and families • Assist students with application process (transcript) • Maintain technology at site • Notify GT of any staff changes (counselor, facilitator, etc.) • Monitor student attendance • Proctor exams and submit assignments to GT • Approve Accel applications • Issue GT grades on high school transcript

4. Student Responsibilities • Complete application process properly (online application with uploaded transcript, SAT/ACT score, and AP score) • Complete Intent to Enroll Form • Complete Accel application • Attend summer orientation session • Check and respond to e-mails • Notify GT of schedule changes • Purchase textbook for course • Pay remaining balance each term • Provide GT transcript to high school • Meet deadlines

5. Coordinator Responsibilities • Help plan Prospective Student Meeting and determine sites • Notify GT of DCP sites/schools • Send out communication provided by GT to school sites • Update contacts for schools yearly • Assist/intervene with student cases when needed • Attend annual coordinator meeting • Your Thoughts?

6. Communication to Students • Acceptance Packet • E-mails to address on application • CRM • BuzzPort • DCP Swiki • dlpe-calc.gatech.edu • Also includes video conferencing information for facilitators

7. BuzzPort

8. Distance Calculus vs. Freshman Admission • Admission Processes are separate • Require separate application and fee How competitive are DCP students in the freshman admission process? • 263 of the current 281 Distance Calculus seniors applied for freshman admission • For the Early Action round, 254 (all who applied) were admitted • 2013 Freshman Class is most competitive in GT history

9. Admission and Program Capacity *2011-12 School year: 5th TA added to course **2012-13 School year: One-Off section added to course

10. Minimum Requirements vs. Competitive Admission Minimum Requirements: • 3.5 overall GPA (GT recalculated scale) • 3.5 math GPA (GT recalculated scale) • 600+ on the SAT math section • 4+ on AP Calculus AB exam or3+ on AP Calculus BC exam Admitted Averages for Fall 2012 Class: • GPA: 4.1 (Overall and Math-only) • SAT: 2192 • 92% took AP Calculus BC exam. • Average Score: 4.9 • AB Average Score: 5

11. Timeline for Admission Process

12. NEW this Year High Schools are not responsible for sending official transcripts • With an ever-growing applicant pool, it’s become increasingly difficult to get transcripts for each student from the high schools • Students will upload an electronic transcript to their application • If students do not have an electronic transcript, they can scan the transcript and attach it Do you foresee problems with your students having copies of their transcript before June 15?

13. Timeline for Admission Process • July • AP, SAT, and ACT scores due • Admission decisions made and posted to BuzzPort • August • Intent to Enroll Form Due • On-campus Orientation • Wait list offers made through Friday, August 9 • Payment Due by 1st day of classes • May – June • Application submitted to our office & reviewed for GPA, residency status • Check for missing materials & update students

14. Accel Funding Starting Fall 2012, Accel only covers tuition (not fees or books) 2012-13 Costs: • $107 + books for Accel recipients • $1,135 + books for non-Accel recipients 2013-14 Costs: • Tuition and fees will be set over the summer (typically June) • Accel can still be adjusted- have to wait to see the amount it will cover

15. Accel Funding Process • Student submits online application • HS counselor approves • GT Admission approves • Financial Aid approves and awards funding to student account • Student can see total remaining cost for semester on account Deadlines Fall • Students: submit by August 2 • Counselors: submit by August 9 • Payment for semester due August 19 at 4pm Spring • Students: submit by November 22 • Counselors: submit by December 6 • Payment for semester due January 6 at 4pm (tentative)

16. Accel Funding Common Issues: Students • Social Security Number • Selective Service Registration (men 18+) • Next year: Lawful Presence Verification for all students who turn 18 during the term in which they are receiving funding • Required to submit document and an affidavit • More information to come from GSFC • Would impact nearly 200 students this year Common Issues: Counselors • Wrong Course Number • Wrong Term

17. 2 Modes of Lecture DeliveryMWF Sessions • 2-way interactive audio, video, and desktop – commonly known as video conferencing • Live web-cast via the public Internet - Interaction from the student(s) to the instructor is limited to the Q&A feature found in the browser – type questions in on the keyboard

18. 2. Classroom Technology Typical Streamed/Downloaded File View

19. 3 Modes of Delivery RecitationTuesday & Thursday Sessions • 2-way interactive audio, video, and desktop • Live web-cast via the public Internet • Experimental recitation section - limited

21. Classroom Technology Typical Downloaded File View • May be downloaded as Pod-cast Closed captioned

22. Facilitators • Importance of Facilitators: • Day-to-day coordinators of the program • “Face” of the program (extension of GT) • Classroom Managers • Maintain integrity of the program • Working with Facilitators: • How does your county select facilitators? When? • What type of training is provided? • Are there any benefits/incentives offered to the facilitators for their service?

23. Transcripts & Grade Reporting • Current Process (including Spring 2013) • Students are responsible for using online ordering system to request a transcript be sent to their high school counselor • Students have the option of sending an electronic ($8) or paper ($7) transcript • Transcripts are sent at end of term to contact listed by student • Common Problems • Students order transcripts to be sent immediately instead of waiting until the end of the term • Students don’t order transcripts • Students list inaccurate contact information • Receiving electronic transcripts for many students is cumbersome

24. Transcripts & Grade Reporting • Registrar’s Office Proposed Solution (for Fall 2013) • Students sign waiver for GT to send transcripts to HS • HS would need to pay for all transcripts at one time? GT collect payment from students when they sign FERPA release? • At the end of the term, all of the transcripts for that HS are mailed in 1 package • Students pay high school for cost of transcript? • County grading policies • GT does not issue numeric grades

25. Identifying Students for the Program • What to do when demand exceeds capacity? • Targeting students in your school • Questions of readiness • Marketing program to competitive students and families

26. Alternative Options to DCP • Dual Enrollment Programs • MOWR , Joint Enrollment, Dual Enrollment • Deadlines for other Colleges and Universities will have likely passed by the time DCP students are notified of their admission decisions • Alternative Curriculum Options • Online Programs

27. Prospective Student Meeting • Tuesday, April 30, at 7pm • Advertising to eligible students • 9th, 10th, and 11th graders in AP Calculus this year • Building Access • Linking to presentation • Contacts for the night of the program • Presentation will be captured and made available online