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BASEF. Bay Area Science and Engineering Fair http://basef.mcmaster.ca. Sponsored by The Ontario Trillium Foundation. Excellence in Safety at BASEF Tom Crawford Judge in Chief, BASEF 2003. Speaker Experience. Active with BASEF Regional Science Fair since 1995

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excellence in safety at basef tom crawford judge in chief basef 2003
BASEF

Bay Area Science and Engineering Fair

http://basef.mcmaster.ca

Sponsored by The Ontario Trillium Foundation

Excellence in Safety at BASEF Tom CrawfordJudge in Chief, BASEF 2003

BASEF 2003, Sponsored by The Ontario Trillium Foundation

speaker experience
Speaker Experience
  • Active with BASEF Regional Science Fair since 1995
  • Delegate or Alternate to CWSF 2000, 2003
  • Chaperone to Team Canada at IISEF 2001, 2002
  • Involved as judge, Secretary, Chair, Judge-in-Chief
  • BASEF J-in-C has Safety Responsibilities (SRC, Display)
  • Family has participated in BASEF
  • Electrical / automation engineer, Dofasco Inc.
  • Many technical and management assignments
  • Health & Safety is a top priority at Dofasco

BASEF 2003, Sponsored by The Ontario Trillium Foundation

presentation agenda
Presentation Agenda
  • Improvement Opportunity
  • Steps to Improvement
  • Training Program Material
    • Introduction, Inspector’s Role
    • Inspection Process
    • The Rules
  • Learning and Next Steps

BASEF 2003, Sponsored by The Ontario Trillium Foundation

improvement opportunity
Improvement Opportunity
  • RSF’s have responsibility to ensure Projects are safe for Public display (YSF Rules, Host site, law)
  • BASEF has always done project safety inspections, but correctness and consistency has varied a lot over the years.
  • Student and parent understanding of rules and need has been poor.
  • Current beliefs about what’s “okay” are a problem --> must manage a change in beliefs.
  • Having enough qualified people to inspect, to reduce wait times, has been an issue.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

5 steps to improvement
5 Steps to Improvement
  • Understand the Rules
  • Understand the Skills
  • Develop training program
  • Recruit qualified Inspectors
  • Do it, and Learn more

BASEF 2003, Sponsored by The Ontario Trillium Foundation

understand the rules
Understand the Rules
  • Review of YSF 2001 Policy Manual, Chapter 4
  • Reasonable grasp of Trustee due diligence
  • Discussions with Host site Safety Officers
  • Review of past years safety issues
  • Include in the Training Program

BASEF 2003, Sponsored by The Ontario Trillium Foundation

more on rules
More on Rules…
  • YSF Rules are a good starting point
  • Some confusing parts, omissions, poor wording…
  • We clarified, structured, rewrote, and added some rules
  • There’s more to do…

BASEF 2003, Sponsored by The Ontario Trillium Foundation

host site safety
Host Site Safety...
  • Site Safety Officers not used to being directly consulted; they like it!
  • Our approach based on describing how we will meet their (expected) requirements in commonly understood areas.
  • We offer to include their material on Safety, Security & Emergency Response, communicated in various ways.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

understand the skills
Understand the Skills
  • Comfortable with need for strict safety rules
  • Patient; willing to explain rules
  • Interested in coaching problem solutions
  • Specific scientific or technical expertise
  • Discuss in the Training Program

BASEF 2003, Sponsored by The Ontario Trillium Foundation

recruit qualified inspectors
Recruit Qualified Inspectors
  • Look to existing Judges Database
  • Include this additional activity in recruiting materials; ask for interest
  • Include some experienced inspectors

BASEF 2003, Sponsored by The Ontario Trillium Foundation

recruits and skills
Recruits and Skills
  • wide variety: grad students to retirees; teachers to technologists; physics to biology
  • everyone bought into the ideas of strict safety coupled with helping every project comply with the rules
  • as they understood extent of the science they would see, some concern about individual ability to recognize safety issues
  • emphasized being comfortable with obtaining a second opinion from someone else in the group during safety checks.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

develop training program
Develop Training Program
  • Build on past success with Judges Training Program (detailed, roles, process, pictures)
  • Recognize that recruits will be “newbies”
  • Build understanding of need and process
  • Build comfort level with team members
  • Lots of examples!

BASEF 2003, Sponsored by The Ontario Trillium Foundation

the training program introduction
The Training Program - Introduction
  • BASEF Background (Organization, Judging Team, Responsibilities)
  • What’s a Science Fair? / Science Project?)
  • Why Students / Volunteers / others benefit from Science Fairs
  • Role of a Safety Inspector

BASEF 2003, Sponsored by The Ontario Trillium Foundation

training the inspector s role
Training - The Inspector’s Role
  • Your Mission, should you accept it…
  • the different “hats” of an Inspector
  • Importance of a Good Experience
  • How to Behave with Students
  • Suggested wording

BASEF 2003, Sponsored by The Ontario Trillium Foundation

safety inspectors mission
Safety Inspectors Mission

Our goal is to help kids display their projects during the fair in a safe manner for all involved.

First time students and their parents being exposed to formal safety requirements may need explanations of the reasoning behind the rules.

We must ensure the rules are followed in as accommodating a manner as possible.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

the roles of a safety inspector
The Roles of a Safety Inspector
  • Evaluator
  • Facilitator
  • Counselor
  • Motivator
  • Role Model

BASEF 2003, Sponsored by The Ontario Trillium Foundation

provide a good experience for the competitors
Provide a good experience for the Competitors
  • Be Genuine.
  • Show you are interested.
  • Show a commitment to safety.
  • Show a commitment to having students pass the safety check.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

safety inspector behaviour with students
Safety Inspector Behaviour with Students
  • Work to put students and parents at ease, (Explain the reasons for a safety check).
  • Review the Checklist items verbally with the students.
  • Give positive reinforcement to nourish self esteem.(Give positive comments for some item as it passes the check)

BASEF 2003, Sponsored by The Ontario Trillium Foundation

safety inspector behaviour with students1
Safety Inspector Behaviour with Students
  • Congratulate the student on passing the safety check.
  • End meeting on a positive note. (Wish the student good luck in the fair)
  • Remember when you were 12 years old.
  • If a project does not pass the check be firm about the rules while being positive about their ability to fix the project.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

suggested wording
Suggested Wording
  • Personalize your language
      • To pass the safety check, the following needs to be done…
      • What we require to do here is to…..
      • The safety regulations state that this must be done ………………
      • Good job, Item 3 passed…..

BASEF 2003, Sponsored by The Ontario Trillium Foundation

training so what do i do
Training - So What Do I Do?
  • Safety Inspection Day Overview
  • Checking Tips & Tricks

BASEF 2003, Sponsored by The Ontario Trillium Foundation

what to expect on safety inspection day
What to Expect on Safety Inspection Day

3:30 p.m. Meet in Exhibit Room at Safety Station.

4:00 p.m. Exhibitors arrive and start setting up.

5:00 p.m. First rush of project inspections expected.

7:00 p.m. Second rush of project inspections expected.

8:00 p.m. Safety checks officially end.

9:00 p.m. Majority of checks should be complete.

A few inspectors may be asked to stay beyond 9:00 p.m. Please allot time in your personal schedule for extra time that may be required.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

checking tips and tricks
Checking Tips and Tricks
  • Get there early
  • Supper will be provided during the early part of the evening.
  • A Volunteer's T-shirt to wear (and keep!), a lab coat to wear for the evening (to be returned at the end of the evening!),
  • Review the Safety checklist sheet and handout.
  • Set timing goals of about 5 minutes per project.
  • Projects are checked as many times as needed to pass the check.
  • Goal is that every Project must receive a safety check pass to be exhibited next day.
  • If stuck on a project, see The chief Judge or the category expert on site.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

checking tips and tricks1
Checking Tips and Tricks
  • Within the Safety Inspection Group there is enough category experts to address any situation that may arise.
  • If you are in doubt when inspecting a project, contact the chief judge, and we'll arrange for a second person to look at it.
  • The rules in some areas are quite strict, and we will enforce them; we have a responsibility to ensure the safety of everyone who may see these projects.
  • If in doubt, we will err on the side of safety.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

checking tips and tricks2
Checking Tips and Tricks
  • About 15% to 20% will need some modifications to be made safe for viewing. Some of these can be done while you wait (very, very quick ones); others may require the student to make the changes or repairs, then re-register again for a safety inspection.
  • We tend to see a couple of rush periods for setup; one shortly after we open at 4pm, for those who setup right after school, and another rush after suppertime... We should be able to inspect close to 100 projects per hour, which should handle the peak demand reasonably well, while keeping the waiting period for kids and their parents fairly reasonable.
  • Sign the Project Placard

BASEF 2003, Sponsored by The Ontario Trillium Foundation

safety inspection station
Safety Inspection Station
  • Projects ready to be inspected must be registered as ready by the student at the Inspection station.
  • Safety Inspectors will pick up their inspection assignments from the Inspection Station.
  • Location will be in the exhibit area Fix It materials
      • large rolls of duct tape (our most popular fixer upper!)
      • glue sticks
      • scissors, pliers, wire cutters and screwdrivers.
      • Blank Safety Checklist Forms available at the station.

The Safety Inspection Station is the staging area and registration location.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

basef responsibilities
BASEF Responsibilities
  • Safety of Students, Judges, and the General Public.
  • Adherence to Fair, hosting Institution, and Municipal safety codes.
  • To make projects safe and eligible for display and Fair competition.
  • To make the best decisions you can.

BASEF committee members and category content experts are available to assist you on making decisions during the inspection period.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

training the rules
Training - The Rules!
  • Categorized by Subject Area
  • Lots of Examples, Pictures
  • Ideas on How to Fix Problems

BASEF 2003, Sponsored by The Ontario Trillium Foundation

general rules
General Rules
  • Safety of the public is a prime consideration. Suitable precautions must be taken to prevent the possibility of personal injury, property damage, and the legal action that could result from a lack of concern for safety.
  • A display using water must be confirmed as safe by the safety inspector both before and after including the water. Contestant must also have arrangements for removing and disposing of the water safely and without spillage.
  • Aisles and exits must not be obstructed.
  • Packing material must be removed from the Exhibit Hall after setup.
  • No gas or water outlets, cable, or telephone circuits will be available in the display area.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

safety check form
Safety Check Form
  • Checkmarks are entered when the item passes the safety check criteria.
  • Form is signed as passed the safety check, only when all safety requirements are met.
  • Partially completed Forms to be returned to the Safety Station until the project is modified and used in a subsequent check.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

size matters
Size Matters
  • All materials must fit within the display area.
      • A project that does not fit in the space allotment must be modified.
      • Consider a photograph as a substitute
  • Project demonstration can be performed outside of the display area with permission. (airborne?)
  • The exhibit is self-standing and stable, with no sharp edges, corners, etc.

All project displays must be at the maximum 1.2 meters wide , 0.76 Meters in depth and 2.74 meters high. (including height of table)

BASEF 2003, Sponsored by The Ontario Trillium Foundation

backboards
Backboards
  • Must be made of approved materials
  • Exhibits must be sturdy and self-supporting; adjacent walls may not be used for support.
      • Secure light or unstable displays to table with tape.
  • Have no loose items that can fall
  • Paper materials that are attached to backboards must be secured and without air pockets.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

backboards1
Backboards
  • Glue all paper flat to the backboard.
  • Do not hang overlapping sheets on the backboard; put them in a binder.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

table surface
Table Surface
  • Check all apparatus, computers, notebooks etc.
  • Electrical and liquid items must not be placed in close proximity.
  • Liquid samples are to be simulated using colored water or other non designated substances.
  • Glass items are to be kept safe from falling.
  • Acceptable materials are to be stored in sealed, break-resistant containers.

Note: The display is a visual display and not a working experiment.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

under the table
Under the Table
  • All packing boxes must be removed from the display area and taken home.
  • No packing materials are to be stored under the table.
      • cardboard boxes,etc. can not be left at the project after setup.
  • Any tools that the student leaves in the display area is left at their own risk.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

apparatus
Apparatus
  • The exhibitor must supply all equipment except display tables.
  • Apparatus can be run only if approved and its operation can not injure anyone.
  • Project as displayed must be self supporting and not subject to falling.
  • Moving exhibits (e.g., radio-controlled vehicles, robots) are to fit within the display space.
      • Consider a photograph as a substitute.
  • Powered aircraft may not be activated.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

apparatus1
Apparatus
  • Good Sample

BASEF 2003, Sponsored by The Ontario Trillium Foundation

apparatus2
Apparatus
  • High speed gearing must be guarded

BASEF 2003, Sponsored by The Ontario Trillium Foundation

animal projects
Animal Projects
  • Live animals are not to be displayed.
  • Pictures that could be interpreted as harm or distress to animals may not be displayed.
  • Displayed materials must comply with all safety, animal care and ethical regulations.

BASEF committee members,science and engineering experts are available to assist you on making decisions during the inspection period.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

chemical safety
Chemical Safety
  • Chemicals that are in nature: hazardous, flammable, explosive or highly toxic; carcinogens; mutagens and all pesticides may not be displayed. They are to be simulated.
  • Dangerous chemicals are not allowed - this includes prescription drugs, over-the-counter medication and many kitchen and laundry supplies. Chemicals that come with hazard warning labels or have a MSDS sheet indicating any hazard are not to be brought to the Fair.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

chemical safety1
Chemical Safety
  • Substitutes for toxic and corrosive chemicals must be used. Common salt, for example, can be used to simulate chemicals such as ammonium nitrate.
      • Water may be used instead of alcohol, ether, and other highly flammable liquids. Coloured water can simulate other chemicals.
      • Molasses can be used to represent petroleum products. When chemicals are simulated, they should be labeled with the names of the substance they represent preceded by the word “simulated”
      • Common salt, for example, can be used to simulate chemicals such as ammonium nitrate.
  • No project will be penalized because the key (but potentially dangerous) components were not on display.
  • If you are in doubt about any material, Contact the Chief Judge or Category content expert.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

chemical safety2
Chemical Safety
  • Cigarettes are poisonous chemicals that are to be simulated.
  • Candy cigarettes are an effective display substitute

BASEF 2003, Sponsored by The Ontario Trillium Foundation

chemical safety3
Chemical Safety
  • Exposed insulation is a fibrous material that can be inhaled, resulting in lung damage.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

electrical
Electrical
  • One electrical outlet supplying AC110 volt 60 cycle will be supplied if requested. Each 15A circuit will be shared by several projects.
  • Experiment power to be distributed through the use of switched power bars or multi outlet extension cords.
      • Constructed distribution boxes may be deemed unacceptable.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

electrical1
Electrical
  • Only CSA-approved extension cords in good condition shall be used.
  • All CSA appliances must be in good working order and not modified.
  • All electrical cords to be set up in a manner that they do not create tripping hazards.
  • High voltage electrical projects such as Van de Graff Generators, spark gaps, etc. for display must be disabled so that they are non-operational.
  • An insulating grommet is required at the point where the service enters any enclosure.
  • Switches and cords must be the approved variety. Cell or battery-fed circuits are to be safe in design and operation.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

electrical2
Electrical
  • No exposed live parts over 36 volts are allowed.
  • Current (amperage) at a low enough level as not to cause damage to apparatus or surroundings if a short circuit occurs.
  • All exposed non-current carrying metal parts in systems utilizing over 36 volts are to be connected to the ground lead.
  • Non sealed batteries shall not be used because of the hazardous chemicals involved.
  • At the end of the day or the viewing period, all electrical exhibits must be disconnected, and power bars switched off.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

electrical3
Electrical
  • Two electrical experiments that required to be disabled.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

fire safety
Fire Safety
  • The organizing committee will work with the Safety Officer of the host site to meet all requirements for safety and security.
  • Fire extinguishers of proper size are available in the exhibition area.
  • The Fair participants are to be aware of and follow the hosting site’s emergency evacuation plan if required.
  • No flames or heat sources are to be used in the display.
  • Packing material must not be stored in the exhibit hall.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

light emitting devices
Light Emitting Devices
  • Only manufacturer labeled ANSI ‘Class 1' unmodified Lasers or laser diodes can be operated at the fair.
  • Lasers are to be affixed to the apparatus. (not removable)
  • Lasers are not to point upward or into the viewing arena.
  • Lenses, mirrors, etc. are to be securely mounted to maintain a fixed orientation.
  • A fixed beam stop is present, to prevent the beam from escaping into the viewing arena.
  • Pre-manufactured lasers in completely enclosed apparatus such that the beam cannot be seen by an observer under any condition may be operated.
  • Focused laser diodes may not be operated at the fair.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

light emitting devices1
Light Emitting Devices
  • L.E.D. (non focused light emitting diodes) are not lasers and are acceptable for operation.
  • Any lights used as a heat source must be thermally guarded.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

microorganism biohazards
Microorganism & Biohazards

The following may not be displayed:

  • Biological toxins
  • Microorganisms (the use of mixed cultures obtained from the environment - e.g. soils, mouth swabs - is acceptable for experimentation, but not for display)
  • No cultures are allowed for exhibition (photographs or simulated cultures may be used)
  • Non living decomposing plant tissue, soil or materials.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

microorganism biohazards1
Microorganism & Biohazards
  • Moulds are to be in unbreakable sealed containers.
  • In this case a simulation would have been preferred.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

microorganism biohazards2
Microorganism & Biohazards
  • Left - sealed and safe
  • Below - no go

BASEF 2003, Sponsored by The Ontario Trillium Foundation

microorganism biohazards3
Microorganism & Biohazards
  • Plants are alive and well in normal soil.
  • No concerns here

BASEF 2003, Sponsored by The Ontario Trillium Foundation

pressure systems explosives
Pressure Systems - Explosives
  • All air and hydraulic systems that employ pressure pumps and or holding tanks must be non operational, depressurized, open to the atmosphere and free of compressed gas, or fluids.
  • Pressurized vessels should have a safety valve.
  • Pressurized canisters or compressed gas cylinders are not allowed.
  • Firearms and explosive material must not be displayed.
      • Pictures may be used

BASEF 2003, Sponsored by The Ontario Trillium Foundation

structural mechanical
Structural / Mechanical
  • Exhibits must be of a safe design with adequate stability to keep from tipping.
  • All sharp edges or corners on prisms, mirrors, enclosures, glass and metal plates,etc. must be removed or otherwise protected.
  • The length of hoses or extension cords is to be kept to a minimum and out of the way to eliminate tripping hazards. Use tape for securing.
  • Dangerous moving parts such as belts, gears, pulleys and propeller blades must be suitably guarded and firmly attached.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

structural mechanical1
Structural / Mechanical

BASEF 2003, Sponsored by The Ontario Trillium Foundation

pressure systems explosives1
Pressure Systems - Explosives

All air and hydraulic systems using pressure pumps and or holding tanks must be non operational.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

x ray radiation producing equipment
X-Ray/Radiation Producing Equipment
  • Any radio-active materials may not be displayed.
  • X-ray or radiation-producing equipment, microwave, ultraviolet, infrared, etc. devices may not be operated.
      • Substitute Pictures

BASEF 2003, Sponsored by The Ontario Trillium Foundation

is safety important
Is Safety Important?

BASEF 2003, Sponsored by The Ontario Trillium Foundation

final comments
Final Comments
  • Err toward Safety
  • If not sure get a second opinion
  • Always suggest to the student a way to fix the project so that it will fit within the safety guidelines.
  • If a project is deemed non eligible for safety reasons, immediately contact the Chief Judge to assess the project and handle the situation.

The objective of the Safety Inspection is to prepare projects for display in the fair.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

results
Results
  • Service:
    • trained 18 Safety Inspectors; 12 inspected.
    • Wait time max. < 10 minutes.
  • Consistency:
    • only 6 of 300 projects adjusted at 11 PM.(not covered in Training: mercury thermometer; methane generator; teeth)
  • Understanding:
    • at least 20% of projects needed mods; only 1 student unhappy (minor).

BASEF 2003, Sponsored by The Ontario Trillium Foundation

learning next steps
Learning & Next Steps
  • Training program worked well.
  • Recruiting program worked well.
  • Inspections better than ever before; inspectors enjoyed the experience.
  • Training document became a Reference and Authority.
  • Need to coach new Inspectors more “on the job”
  • Need easier ways to match project type to skills.
  • Can never have enough duct tape.

BASEF 2003, Sponsored by The Ontario Trillium Foundation

more next steps
More Next Steps
  • Need to clarify our own safety decisions (e.g. microbiologicals), as we try to manage the beliefs and experiences of our “target audience”.
  • Must communicate to teachers and parents far more effectively and proactively, what the rules (really) are, and what we expect of them.
  • Must turn safety inspections from “negatives” to “positives”
  • Recruit more active teachers as Safety Inspectors

BASEF 2003, Sponsored by The Ontario Trillium Foundation

questions
Questions?

BASEF 2003, Sponsored by The Ontario Trillium Foundation

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