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Canada Wide Science Fair Expo-sciences pancanadienne. 2003 CALGARY. CWSF 2000 London. Picture of a Project. Insert a few pictures of projects here. CWSF 2000. CWSF 2000. CWSF 2000. CWSF 2000. Qualifications for a Judge. Previous Judging Experience Regional Fair School Fair

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Canada Wide Science FairExpo-sciences pancanadienne


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CWSF 2000 London

CWSF Judging Workshop

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Picture of a Project

  • Insert a few pictures of projects here.

CWSF Judging Workshop

CWSF 2000

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Qualifications for a Judge

  • Previous Judging Experience

    • Regional Fair

    • School Fair

  • Post Secondary Education

    • Science

    • Engineering

  • Experience in evaluating exhibitor work

    • Teacher, Teaching Assistant, Professor.

    • Senior Undergraduates

  • Bilingual Judges are particularly welcome.

CWSF Judging Workshop

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Before The Fair

  • Attend the Judges Training Program.

  • Read the 5 Page Reports

  • Be sure you know if you are judging:

    • Divisional Awards (Day One)

      • Gold, Silver, Bronze, Honorable Mentions

    • Special Awards (Day Two)

    • Or Both

CWSF Judging Workshop

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Divisional Judging

Tuesday 13 May 2003

CWSF 2002

CWSF Judging Workshop

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Divisional JudgingSix Divisions

  • Biotechnology

  • Computing and Mathematical Sciences

  • Earth & Environmental Sciences

  • Engineering

  • Life Sciences

  • Physical Sciences

CWSF Judging Workshop

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CategoriesIn each Divisionthere are three Categories

CWSF Judging Workshop

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Division Heads

CWSF Judging Workshop

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Category Chairs

CWSF Judging Workshop

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In each of 18 Divisions and Categories

  • 1 Gold

  • 2 Silver

  • 3 Bronze

  • Up 10 Honourable Mention

CWSF Judging Workshop

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Divisional Judging

  • The Divisional Judging should be a highlight of the Fair for exhibitors.

  • Finalists will be judged five times.

  • Interviews will last 20-25 minutes.

  • Judges will bring:

    • empathy, experience, erudition, expertise.

  • Final decision is made by consensus.

  • Revisit project(s), if necessary- no finalists present.

CWSF Judging Workshop

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Divisional Judging TeamsExample

CWSF Judging Workshop

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A Single Judging Team

  • Has five members

  • Has a 2 co-captains who stay for round two of judging.

  • Judges each exhibit for 20-25 minutes.

  • Judges eight exhibits typically.

  • Each judge individually uses judging form to rank exhibits.

  • Judges from 9:00 am – 3:30 pm.

CWSF Judging Workshop

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CWSF Judging Workshop

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Timetable (contd.)

CWSF Judging Workshop

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Roles of a Judge

  • Facilitator

  • Motivator

  • Role Model

  • Counselor

  • Evaluator

CWSF Judging Workshop

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  • Introduce yourself.

    • Where you come from, what you do.

  • Ask the exhibitor to introduce herself.

  • Listen respectfully to the presentation.

  • Ask graded questions

    • stop when the limit of knowledge is reached.

  • Find two things to praise.

  • Give a minimum 20 minute interview.

CWSF Judging Workshop

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  • Focus on the exhibitors.

  • Ask questions in an upbeat tone.

  • Listen intently.

  • Give lots of encouragement.

    • I liked …

    • I enjoyed …

  • Thank them for sharing their project with you.

CWSF Judging Workshop

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Role Model

  • You are

    • Judge

    • Scientist

    • Educational Leader

    • Business Leader

  • You represent all of these aspects.

  • Let the exhibitors say

    “That was a fantastic judging experience”

CWSF Judging Workshop

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  • Use the Feedback to Exhibitors form.

  • Find two things to praise.

  • Make one suggestion for further improvement.

    • I suggest …

    • A technique I have used…

  • Do not coach during the judging process.

    • otherwise exhibitors function at the B- level for the first judge, and the A+ level for the fifth.

CWSF Judging Workshop

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Evaluation Components

CWSF Judging Workshop

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Judges must not…

  • Convey by body language or otherwise a sense of dismay.

  • Judge an exhibit seen elsewhere.

  • Discuss their opinions in public areas.

  • Treat this as a Ph.D. examination.

CWSF Judging Workshop

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Judging Without the ExhibitorsMonday 12 May after Judges Briefing

  • Read the Backboard

    • Assess the impact and Level of the Project

    • Can you understand the story?

  • Read the Workbook

  • Does the equipment displayed add to the exhibit?

  • Note your questions and compliments.

CWSF Judging Workshop

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Judging with the Exhibitors

  • Use the Judging Form

    • Scientific Thought 45%

    • Original Creativity 25%

    • Display 20%

    • 5 Page Summary 10%

  • Use the form to help you determine if project A ranks higher or lower than project B.

  • After this phase, only rankings are used.

CWSF Judging Workshop

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Sample Questions - General

  • Why did you decide to study this topic?

  • What are your controlled variables?

  • How accurate are your readings?

  • What future applications can you see from the results of this project?

  • What one outstanding thing did you learn doing this project?

  • How would you improve this project if you would do it again?

  • Who, if any, helped you with this project?

CWSF Judging Workshop

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Sample Questions - Specific

  • What is the wavelength of your laser?

  • What is an “elastic” collision?

  • What is the chemical formula for glycerin?

  • What is chlorophyll?

  • What is diffraction?

  • Why is the Greenhouse Effect so called?

CWSF Judging Workshop

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At the Team Meeting

  • Add individual rankings - low score wins.

  • Discus rankings until you reach consensus.

  • Three choices:

    • Exhibit goes on to the next phase for an award

    • Exhibit gets Honourable Mention

    • Exhibit is not considered for a division award

  • Co-captains stay for the selection of awards recipients

CWSF Judging Workshop

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Exhibitor Feedback Sheets

  • Very important part of the CWSF

  • One judge collects all five judging forms.

  • Find two things to praise.

  • Point out areas that need improvement.

  • Suggest possible further work.

CWSF Judging Workshop

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Selection of Awards Recipients

  • Involves all Co-captains.

  • Takes place after supper.

  • Visit all exhibits selected for this round.

  • One judge who has seen an exhibit before presents it to the group.

  • Decision is by consensus.

  • Award one gold medal unless minimum criteria for a gold medal are not met by any project

  • Be generous with Honourable Mentions

CWSF Judging Workshop

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Reporting the Results

  • Fill in the Report in full. Give:

    • Exhibit Number

    • Name of Exhibitor

    • Title

  • Check it again!

  • Team Captains sign it.

  • Give it to the Division Head.

CWSF Judging Workshop

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  • We don’t think a gold medal should be awarded


  • Awarding a gold medal is highly desirable.

  • This is a relative competition. The Olympic speed skater who did not fall won the gold in one race.

  • BEFORE recommending that no gold medal be awarded, you MUST consult:

    • the Division Head,

    • Host Committee Chief Judge Om Malik

    • National Judge-in-Chief Pat Whippey

    • They will discuss the minimum criteria for a Gold.

CWSF Judging Workshop

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Can we award two gold Medals?


  • Possibly, in extremely rare cases.

  • The total number of gold medals within your Division is three (1 Jr., 1 Int., 1 Sr.)

  • Each Gold includes a cash award of $1500.

  • Each Division is sponsored at a total $ value.

  • Consult the National Judge-in-Chief Pat Whippey

CWSF Judging Workshop

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We have five contenders for a Bronze.


  • If you are having trouble reaching a decision, consult:

    • Division Head

    • Host Committee Chief Judge Om Malik

    • National Judge-in-Chief Pat Whippey

CWSF Judging Workshop

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Your Reward

  • Meet some outstanding exhibitors.

  • Meet some new colleagues

  • Learn something at each exhibit.

  • Give back to the community.

  • Contribute to the largest volunteer scientific program for youth in Canada.

CWSF Judging Workshop

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Special AwardsWednesday 14 May 2003

  • 100 Special Awards.

  • Each exhibitor self-nominates for a maximum of seven.

  • Between 5 and 100 self-nominations per award.

  • One information card for each self-nominated project.

  • Eliminate 75% of finalists in first round.

  • Special Awards Co-Ordinator: Esha Chaudhuri

CWSF Judging Workshop

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Judging Day 2 Goals

  • The Special Award Judging should be a highlight of the Fair for exhibitors.

  • Interviews last 10-12 minutes.

  • Finalists will be judged at least once for each qualified self-nomination.

  • Judges will bring:

    • empathy, experience, erudition, expertise.

  • Successive rounds may be needed.

CWSF Judging Workshop

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Special Awards Timetable

CWSF Judging Workshop

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Special Award Judging Team

  • Coordinator and team members discuss and agree on procedures.

  • Judge each exhibit for 10-12 minutes max.

  • Team meets over lunch to draw up a short list.

  • Revisit the projects on short list after lunch, if necessary.

  • If you are finished early, please be available to judge another award.

CWSF Judging Workshop

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Report your Results

  • Fill in your top five choices – some exhibitors may not be able to accept a specific award.

  • Give in full:

    • Exhibit Number

    • Names of exhibitors

    • Exhibit Title.

  • The redundancy helps us track errors.

  • The Team Captain signs the report.

  • Give it to the Host Chief Judge Om Malik.

CWSF Judging Workshop

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FAQ - 4

  • Can I give an award to someone who has not self-nominated?


    No. This is unfair to other exhibitors who might have wanted to self-nominate for the award and to those who did. The exhibitor may have reached his/her limit of 7 self-nominations and/or may not have wanted the award.

CWSF Judging Workshop

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FAQ - 5

  • Can I give a Senior Special Award to an outstanding Intermediate Student?

  • Response

  • No. Each award’s sponsor provides particular criteria so the award is only open for self-nomination to eligible projects. Overriding the criteria negates the self-nomination process and makes the equitable judging of Special Awards impossible.

CWSF Judging Workshop

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And The Winner Is…

CWSF Judging Workshop

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  • Past Chief Judges.

  • Patrick Whippey, National Judge-in-Chief

  • Bay Area Science and Engineering Fair


CWSF Judging Workshop