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Aiming High - Workshop. Thursday 29 th January 2009 Sandy Thomas Commissioning and Development Manager Alison Russell Senior Category Specialist - Children and Young People. Aiming High Meeting 29/01/09. 9:00am Arrival – Coffee/Tea 10:00am Start Introductions

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aiming high workshop

Aiming High - Workshop

Thursday 29th January 2009

Sandy Thomas

Commissioning and Development Manager

Alison Russell

Senior Category Specialist - Children and Young People

aiming high meeting 29 01 09
Aiming High Meeting 29/01/09

9:00am Arrival – Coffee/Tea

10:00am Start


Aiming High - Summary Sandy Thomas

10:15am Commissioning Process Alison Russell

10:30am Types of Short Breaks Sandy Thomas

10:45am Decision Making Process Alison Russell

11:00am BREAK

11:15am Discussion and Q&A ALL

12:00 pm END

aiming high for disabled children short breaks definition
Aiming High for Disabled Children:Short Breaks Definition

‘opportunities for disabled children and young people to spend time away from their primary carers. These include day, evening, overnight or weekend activities and take place in the child’s own home, the home of an approved carer, or a residential or community setting.’


aiming high for disabled children eligibility criteria
Aiming High for Disabled Children:Eligibility Criteria

‘use fair, understandable and transparent eligibility criteria that enable short breaks to be used as a preventative service and which do not restrict provision to those threatened by family breakdown or other points of crisis’

AHDC Implementation Guidance

aiming high for disabled children specific groups
Aiming High for Disabled Children:Specific Groups

Children with Autistic Spectrum Disorders

Children and young people with complex health needs, including children who are technology dependent and those requiring palliative care

Children and young people up to 18 with moving and handling needs

Children and young people with challenging behaviour as a result of their impairment

Severely disabled young people aged 14+

aiming high for disabled children what this means for surrey
Aiming High for Disabled Children:What this means for Surrey

Establishing our own local strategic direction

Participation of parents, carers, children & young people

Support available to families in the right place at the right time

Extending provision to support children who may not meet current eligibility criteria for services

Better information for families with transparent and clear access criteria

Improved support at Transition

aiming high for disabled children needs analysis
Aiming High for Disabled Children:Needs Analysis

Understanding Surrey’s population of children with complex needs

Estimates based on national incidence data

Surrey Children’s Disability Register

Complex needs teams caseloads

Children with Special Educational Needs

Disability Living Allowance claimants

aged 0-18

local indicators of numbers of children young people with complex needs
Local indicators of numbers of children & young people with complex needs

Number of Disability Living Allowance claimants in Surrey aged 0-18 (DWP)- 6530 - 3490 in East Surrey, 3040 in West Surrey

Number of children with a statement of SEN – 5215 (Jan 2008)

Number of children on the SCDR – 1983 (December 2007)

Complex Needs Teams caseloads - 801 (March 2008)

431 East Team

370 West Team


A large and varied population of children with complex needs

Difficult to estimate numbers

More boys than girls

Majority aged 12-18

Uneven distribution of need

A range of existing services but potential gaps to be filled

Opportunities for developing services through partnership working and joint commissioning


This session is a step-through of the application process, with a focus on:

The timetable for the process

The process for the submission

The process for evaluation of bids

Other key points that may need clarification


There will be an opportunity to have your questionsansweredin the final session of the day

In the interests of time keeping, continuity, and transparency, please make a note of any questions and submit them in writing as required

Thank you for your assistance with this matter

application form
Application Form

Summary of your proposal

Part 1: Application Details

Part 2: Details of your organisation



Equality and Diversity

Part 3: Proposed Aiming High Short Breaks Service

Part 4: Funding

Part 5: Additional Information

Part 6: References

Part 7: Declaration

Part 8: Enclosures checklist

commissioning and procurement process
Commissioning and Procurement Process

Key Dates:

Start of Process: 12th January 2009

Workshop: 29th January 2009

Submission Date: 16th February 2009 4pm

Submission to:

Sandy ThomasCommissioning & Development ManagerSurrey Children’s ServicesFairmount HouseBull HillLeatherheadSurreyKT22 7AH


key points reminders
Key Points - reminders

Keep wording simple

Attention to detail

Guidance Notes


Needs analysis

Concentrate on priorities

Focus on outcomes

Implementation – achievable


Parents, Carers and Children and young people

Quality Monitoring

Funding – added value / efficiencies /value for money

top tips
Top Tips

Don’t leave things to the last date

Don’t rush the application

Value Adding

Ask for support

Review application

Be realistic

Receipt of delivery

Don’t over commit

Think about implementation

Take time to review Terms and Conditions

examples of short breaks
Examples of short breaks
  • Play and leisure activities – school holidays, Saturdays, term time clubs – SCC already commissions nearly 17,000 child places a year
  • Day care
  • Residential overnight
  • Family-based
  • Home support (Domiciliary care)
  • Youth Services
  • Inclusive services and child care
  • Direct payments
aiming high for disabled children what parents have told us
Aiming High for Disabled Children:What parents have told us

Access to services without social care assessment

Overnight breaks not always what is wanted although important to provide for those most in need

More day care, playschemes, out of school clubs and leisure activities

Increased local provision – avoiding long journeys for both children and parents

More services for young people aged 13+ and support to help develop independence skills

More information about Direct Payments

short breaks commissioning intentions 2009 2011
Short Breaks CommissioningIntentions 2009-2011

Equality of access to high quality services, centred on children & families

Developmental approach - building on good practice in Surrey and elsewhere

Address service pressures and waiting lists

Take into account transport issues for families

Include views of parents, carers, children & young people

Commissioning intentions will be reviewed during 2009 - targeted commissioning for 2010-11

evaluation criteria
Evaluation criteria

The following are mandatory criteria, all of the below points must be met for a bid to be considered:

Ofsted/CSCI Registration

Adequate insurance levels as outlined in the terms and conditions

Safeguarding policy and procedures

Demonstrate consultation with stakeholders

Aiming High Criteria

Group of disabled children – eligibility criteria

Robust organisation. Eg. Reg Charity

Financial Stability

evaluation criteria1
Evaluation criteria

Decisions on funding recommendations will be made in the following way:

Aiming High Steering Group

Panel of Parents

SCC Children’s Services Management Team

Additional SCC/PCT approval

Potential providers will be notified by the end of March 2009.