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Florida E-Rate Training and Workshop FY 2013 Updated: Tallahassee January 9, 2013. NEW DMS STATE CONTRACT APPLICATION PROCESS. DivTel Business Development Consultants…. DMS State Master Contracts. DMS State Master Contracts. DMS State Master Contracts.

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florida e rate training and workshop fy 2013 updated tallahassee january 9 2013
Florida E-Rate Training and Workshop

FY 2013

Updated: Tallahassee January 9, 2013

new state master contract filing process
New State Master Contract Filing Process

USAC Directive

  • DivTel must file for E-Rate reimbursement for all State Master Contracts Starting with FY2013-2014
  • Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity
  • The change applies to ALL Florida E-Rate Eligible SUNCOM Master Contracts.
new state master contract filing process1
New State Master Contract Filing Process
    • Customer decides which DMS services it will continue or order (if new) for upcoming funding year. If ordering TIPS, STEPS, or MCS , customer conducts mini-bid and completes Vendor Selection Matrix
    • Customer completes LOA and submits to DivTel along with Form 479, if applicable
  • DivTel creates shell USAC online Form 471 for each customer, obtains security code, and e-mails customer a Guidance Letter containing the Form 471 number and security code, Checklist and Item 21 Attachment templates
  • Customer logs in, completes Blocks 2, 4, & 5, creates Item 21 Attachment(s), completes checklist and forwards to DMS
new state master contract filing process2
New State Master Contract Filing Process
    • DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471 and Item 21 Attachment on behalf of each customer
    • DivTel receives Form 471 RAL, contacts customer for any changes
  • Customer submits CSA to DivTel
  • DivTel receives PIA requests and contacts customer for information, documentation when necessary
  • DivTel receives FCDL and notifies customer
new state master contract filing process3
New State Master Contract Filing Process
  • DivTel creates shell online USAC Form 486 for each customer, obtains security code, and e-mails customer Form 486 number & security code
  • Customer logs in, completes Blocks 2, 3 and 4
  • DivTel reviews completed Form 486, certifies, and submits
  • Customer determines preferred invoicing mode (SPI/BEAR)
    • SPI - DivTel invoices customers non-discounted portions & instructs service providers
    • to file invoices to USAC for remainder OR
    • BEAR - DivTel invoices customer 100%
  • DivTel submits GRIDS for AT&T services
  • DivTel collects any required documentation from customers
new state master contract filing process4
New State Master Contract Filing Process

Benefits to You:

  • DivTel manages all procurement and competitive bidding for state master contracts
  • Customer maintains choice of SPI vs. BEAR invoicing modes
  • E-Rate Assistance Team and DivTel will be responsible for applications, invoices, operations and SLD interface
  • E-Rate Assistance Team will be primary contact for PIA questions
new state master contract filing process5
New State Master Contract Filing Process

Benefits to You:

  • Customers will not have to complete and submit AT&T GRIDS
  • Customers will not have to comply with State Replacement Contract procedures
  • DivTel will be financially responsible for any DivTel errors that impact funding commitment decisions for all state master contract applications
new state master contract filing process6
New State Master Contract Filing Process

DivTel Will Need From You:

  • Letter of Agency – Sign, date, return to E-Rate Assistance Team
  • If ordering P2, provide DOE Letter of Tech Plan Certification if already certified, or notify DivTel of Draft Tech Plan prior to Form 471 filing, then provide DOE Letter of Tech Plan Certification before Form 486 filed
  • Inform E-Rate Assistance Team if you are conducting your own procurement and considering a DMS State Master Contract as a bid response
  • Copy of Form 479 if ordering Internet Access services
  • Contact information for person(s) responsible for E-Rate
  • Any supporting documentation requested by E-Rate Assistance Team
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How You Can Reach Us

  • eratehelp@mydmsservices.com